Transportation Coordinator

US Foods; Woodburn (OR); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

Disability insurance

Employee stock purchase plan

Life insurance

Job summary

US Foods is seeking a Transportation Coordinator to support backhauls and daily routing from our Woodburn, OR facility. You will handle driver and customer communications, prepare reports in Excel and Omnitracs, and assist with scheduling and paperwork to keep transportation operations running smoothly.

The role requires strong organizational skills, reliable teamwork, and the ability to resolve issues with vendors, drivers, and internal partners.

Qualifications

• Minimum two years of experience in warehouse administrative or clerical position.
• Knowledge/Skills/Abilities: Effective communication both verbally and in writing.
• Excellent telephone and customer service ability.
• Strong math, analytical, and organizational skills with high attention to detail.
• Basic computer skills with knowledge of Word, Excel, Access, Outlook.
• Problem solving and critical thinking abilities to solve problems of limited scope.
• Strong teamwork skills with the ability to support others in the department and division.

Responsibilities

• Answer all incoming calls to resolve driver, sales representative and customer issues.
• Communicate route updates to drivers.
• Create and update reports using Excel and other software.
• Assist in damages and shorts resolution with vendors and drivers.
• Schedule backhaul pickups and coordinate logistics.
• Complete related paperwork and report backhaul information.
• Support other duties as assigned by management.

Skills

Communication

Customer service

Math skills

Organizational skills

Teamwork

Education

High school diploma or GED

Tools

MS Excel

Omnitracs

Tandem

Kronos

Access

Outlook

Job description

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITEJoin Our Community of Food People!BASIC PURPOSEThe Coordinator, Transportation will support the transportation and logistics functions by performing general clerical activities and assisting in backhauls.SCHEDULE:Monday – Friday7:00am – 3:30pmESSENTIAL DUTIES AND RESPONSIBILITIESDuties may include but are not limited to transportation, and/or logistics and backhaul functions.Transportation:Answer all incoming calls to resolve driver, sales representative and customer issues as needed. Communicate with drivers any updates to their routes.Utilize software (MS Excel, Omnitracs, Tandem, Kronos, etc) to create, update, and communicate various reports and files for proper transportation functioning. Examples include attendance, DVIRs, backhaul spreadsheets, delivery window dispatch, driver key log, trailer temp log, transportation route update, network update, and other transportation metrics.Assist in the damages and shorts process by notifying vendors and drivers to find a resolution. Complete associated paperwork involved in damages and shorts.Other duties as assigned by manager.Backhaul and Logistics:Communicate key information to the proper recipient to support backhaul and transportation operations (including, but not limited to, the arrival of backhauls, daily dispatch information, backhaul scheduling/rescheduling, service updates to Omnitracs, abnormalities/delivery issues, etc).Support in logistics operations by assisting in scheduling all pick up appointments for backhaul orders and vendors for the division. Complete related paperwork and communicate backhaul and logistic information when necessary.Other duties as assigned by manager.SUPERVISION:N/ARELATIONSHIPSInternal: Operations, transportation, warehouse personnel, driversExternal: VendorsWORK ENVIRONMENTThe work will take place at a desk in a US Foods office-based environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.MINIMUM QUALIFICATIONSRelated Experience/Requirements:Minimum two years of experience in warehouse administrative or clerical position.Knowledge/Skills/Abilities:Effective communication both verbally and in writing.Excellent telephone and customer service ability.Strong math, analytical, and organizational skills with high attention to detail.Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.Problem solving and critical thinking abilities to solve problems of limited scope.Strong teamwork skills with the ability to support others in the department and division.EducationHigh school diploma or GED/equivalent required.PREFERRED QUALIFICATIONSPrior logistics, transportation, and/or warehouse experience preferred.Knowledge of DOT Hours of Service Regulations.Knowledge of our geographic delivery area.Certifications/TrainingExperience with Omnitracs, Tandem, Kronos, XATA, Manhattan, PowerDock, Airclic preferred.PHYSICAL QUALIFICATIONSMust be able to perform the following physical activities for described length of time:OCCASIONALLY: 1% - 33 / FREQUENTLY: 34% - 66% / CONTINUOUSLY: 67% - 100% or NEVERJOB REQUIRES WORKER TO:FREQUENCY:STAND FREQUENTLYWALK FREQUENTLYDRIVE VEHICLE N/ASIT FREQUENTLYLIFT1-10 lbs (Sedentary) OCCASIONALLY11-20 lbs (Light) OCCASIONALLY21-50 lbs (Medium) OCCASIONALLY51-100 lbs (Heavy) N/AOver 100 lbs (Very Heavy) N/ACARRY1-10 lbs (Sedentary) OCCASIONALLY11-20 lbs (Light) OCCASIONALLY21-50 lbs (Medium) OCCASIONALLY51-100 lbs (Heavy) N/AOver 100 lbs (Very Heavy) N/APUSH/PULL*1 OCCASIONALLYCLIMB/BALANCE*2 OCCASIONALLYSTOOP/SQUAT OCCASIONALLYKNEEL OCCASIONALLYBEND OCCASIONALLYREACH ABOVE SHOULDER FREQUENTLYTWIST OCCASIONALLYGRASP OBJECTS*3 FREQUENTLYMANIPULATE OBJECTS*4 FREQUENTLYMANUAL DEXTERITY*5 FREQUENTLY1 (Push/Pull: Hand truck, gate, straps, metal ramp, truck door, dolly, boxes, truck gear shift)2 (Climb/Balance: In/Out Truck/Trailer to cab. On/Off ramp to ground level and side doorsteps and Platform of trailer. Stairs)3 (Grasp Objects: Hand truck, boxes, cartons, steering wheel)4 (Manipulate Objects: Boxes, dolly, metal truck ramp, hand truck, paperwork, truck gate, straps)5 (Manual Dexterity: Typing, use of office machines such as copiers, printers)As applicable, this role may also receive: overtime compensation.Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between$19 - $30***EOE – Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***