Transportation Coordinator

Gobeacon; Town of Newark (WI); On-site; USD 29,000 - 40,000; Full time

Job summary

Beacon Mobility is seeking a Transportation Coordinator to supervise drivers, organize routes, and manage communications for client programs. The role involves ensuring resources and timely information reach drivers, resolving operational issues, and maintaining compliance with company policies.

Experience with office software and a customer-focused approach are essential. The position requires ability to work in a small, busy office, flexible shifts, and a solid driving record.

Qualifications

• Prior supervising experience is required.
• Strong customer service and problem-solving skills.
• Ability to learn programs, clients, and employees quickly.
• Comfortable working in a busy office and field setting.
• Must maintain a safe driving record and license.

Responsibilities

• Supervise and advise 30-60 drivers and monitors.
• Develop and implement efficient routes across regions for client needs; assign driver tasks accordingly.
• Receive, record, retrieve and deliver messages accurately; solve operational issues professionally.
• Maintain compliance with company policies through dispatch and observation; develop driver skills.
• Build positive relationships with staff, guardians, clients, and partnering organizations.
• Maintain detailed records for monthly billing counts.

Skills

Supervising drivers

Route planning

Customer service

Office software

Tools

Excel

Word

SharePoint

Outlook

Google Chrome

Android tablets

Job description

Transportation Coordinators are responsible for communicating route information to their drivers and ensuring they have the resources necessary to succeed at their tours of duty. Their main duties include logging each call, providing answers to questions by retrieving information from the necessary departments and supervising the field units’ routes to prioritize and organize their schedules.

Responsibilities:

• Supervise and advise 30-60 drivers and monitors.


• Responsible for developing and implementing efficient routes across several regions with regard to individual client needs. Assign driver assignments that reflect knowledge and good judgment regarding employee skills and performance.


• Must be able to receive, record, retrieve and deliver messages accurately, clearly and pleasantly; routinely solve operational problems, while maintaining cordial, professional relations with guardians, clients, program staff, customer staff, and all Company employees.


• Maintain and reinforce compliance with Company policies through dispatch and direct observation; develop driver skills through discussion and example.


• Promote good performance through your positive support and recommend reassignment or appropriate discipline for non-compliance with Company rules or standards.


• Spend sufficient time behind the wheel to know the routes, the clients, the drivers, and the programs and facilities; observe and supervise drivers in action, provide emergency back-up for absent drivers.


• Build and maintain a positive relationship with those you supervise; understand and address the challenges they face.


• Develop and maintain a professional rapport with all of our customers which includes but not limited to; programs, guardians, special needs clients of all ages and customer contacts from the organizations with whom we contract.


• Maintain detailed and organized records to accurately perform monthly billing count.

Qualifications:

• Must have prior supervising experience.


• Must be self-motivated, show initiative, and have a strong work ethic.


• Excellent customer service skills, be detail-oriented, and like solving problems.


• Learn the programs, clients, and employees sufficiently to determine appropriate assignments.


• Enjoy working with children.


• Exhibit good technology skills; experience with Microsoft Office suite (Excel, Word, SharePoint, Outlook), Google Chrome, Android tablets, etc.


• Must maintain a safe driving record and driver’s license and respond to coverage needs as required.


• Must be able to work comfortably in a small and busy office environment.


• Must be able to sit, stand, stretch, reach, lift and walk during an 8-hour shift.


• Must be flexible and adaptable with ever-changing assignments.


• Flexible schedule including early morning shifts.

Pay rate: $25/hour

Beacon Mobility is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Beacon Mobility makes hiring decisions based solely on qualifications, merit, and business needs at the time .