Transportation Coordinator

Nassauecf; Town of Hempstead (NY); Hybrid; USD 41,000 - 43,000; Full time

Benefits offered by this job

Medical & Dental

PTO

401(k) Plan

Recognition Program

Team environment

Discounts

Job summary

Nassau Rehabilitation and Nursing Center is seeking a reliable Transportation Coordinator to organize non-emergency medical transportation for residents in Hempstead, NY. The role requires coordinating requests, schedules, and documentation with care teams and outside providers.

The ideal candidate demonstrates exceptional communication, strong organizational skills, attention to detail, and the ability to manage multiple trips in a fast-paced healthcare environment.

Qualifications

• High school diploma or GED required.
• Experience in nursing home or healthcare settings preferred.
• Experience coordinating transportation or scheduling is a plus.
• Strong organizational and multitasking skills.
• Excellent telephone and customer service skills.
• Proficient in basic computer tasks including email, data entry, Microsoft Office, and Outlook.
• Knowledge of HIPAA and maintaining resident confidentiality.
• Ability to work under pressure and adapt to schedule changes.
• Professional, dependable, and team-oriented attitude.

Responsibilities

• Receive, review, and coordinate non-emergency medical transportation requests for residents.
• Schedule transportation for medical appointments, including recurring and one-time trips.
• Verify trip details (resident name, pickup/drop-off, times, mobility needs).
• Coordinate transportation for ambulatory, wheelchair, and other approved needs.
• Communicate with transportation companies, insurers, medical offices, hospitals, clinics, and other facilities.
• Monitor daily transport schedules and follow up on pickups, delays, cancellations, or changes.
• Enter and maintain accurate transportation information in facility systems.
• Assist with resolving transportation issues (late vehicles, missed trips, etc).
• Maintain records of completed, canceled, and unsuccessful trips.
• Communicate professionally with residents, families, drivers, and staff.
• Maintain HIPAA compliance and confidentiality.

Skills

Multitasking

Communication

Customer Service

Data Entry

Record Keeping

High Pressure Adaptability

Team Player

Education

High School Diploma or GED

Tools

SigmaCare

Job description

Transportation Coordinator

Facility: Nassau Rehabilitation and Nursing Center
Position: Transportation Coordinator
Location: Hempstead, NY
Schedule: Full Time | 8:00 AM – 4:00 PM
Salary: $20.00 per hour

Join Our Team!

Nassau Rehabilitation and Nursing Center is seeking a reliable, organized, and detail-oriented Transportation Coordinator to coordinate non-emergency medical transportation for our residents. The ideal candidate will have excellent communication and customer service skills, strong attention to detail, and the ability to manage multiple transportation requests and schedule changes in a fast-paced nursing home environment.

Key Responsibilities

• Receive, review, and coordinate non-emergency medical transportation requests for residents.

• Schedule transportation for medical appointments, including recurring and one-time trips.

• Verify trip details, including resident name, pickup and drop‑off locations, appointment times, mobility needs, and required transportation level.

• Coordinate transportation for ambulatory, wheelchair, and other approved transportation needs.

• Communicate with transportation companies, insurance providers, medical offices, hospitals, clinics, dialysis centers, and other healthcare facilities.

• Monitor daily transportation schedules and follow up on pickups, drop‑offs, delays, cancellations, no‑shows, and schedule changes.

• Confirm transportation authorizations and required documentation when applicable.

• Enter and maintain accurate transportation information in applicable transportation management and facility systems.

• Assist with resolving transportation issues, including late vehicles, incorrect addresses, missed trips, and last‑minute changes.

• Maintain accurate records of completed, canceled, and unsuccessful transportation trips.

• Communicate professionally with residents, families, drivers, healthcare providers, facility staff, and administration.

• Provide courteous and professional customer service while addressing transportation questions and concerns.

• Maintain resident confidentiality and handle protected health information in accordance with HIPAA and facility policies.

• Report complaints, incidents, accidents, safety concerns, or compliance issues to management.

• Perform additional transportation coordination and administrative duties as assigned.

Qualifications & Requirements

• High school diploma or GED required.

• Nursing home, skilled nursing facility, healthcare, or medical office experience preferred.

• Previous experience coordinating transportation, scheduling appointments, dispatching, or working with medical transportation is a plus.

• Strong organizational and multitasking skills.

• Excellent telephone, communication, and customer service skills.

• Ability to communicate clearly and professionally with residents, drivers, healthcare facilities, insurance providers, and transportation companies.

• Basic computer proficiency, including email, data entry, Microsoft Office, and Outlook.

• Experience with SigmaCare or similar healthcare/facility software preferred.

• Ability to maintain accurate records and demonstrate strong attention to detail.

• Ability to work effectively under pressure and respond quickly to schedule changes and transportation emergencies.

• Ability to handle confidential resident and healthcare information appropriately.

• Professional, dependable, and team-oriented attitude.

Benefits

• Comprehensive Medical & Dental Coverage

• Generous Paid Time Off (PTO)

• 401(k) Retirement Plan

• Employee Recognition Program

• Supportive, team-oriented work environment

• Company perks and employee discounts

Make a Difference With Us!

If you are organized, dependable, and enjoy helping residents receive safe and timely transportation to their medical appointments, we encourage you to apply for the Transportation Coordinator position at Nassau Rehabilitation and Nursing Center.