Transportation Coordinator

Smart Foodservice Stores; Phoenix (AZ); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Pre-tax spending accounts

Retirement benefits

Paid time off

Short-term and long-term disability

Employee stock purchase plan

Life insurance

Job summary

US Foods in Phoenix is seeking a Transportation Coordinator to support transportation and logistics with clerical tasks and backhauls. The role operates Monday through Friday, 8:00 am to 4:30 pm, with an initial pay rate of $23.00 to $25.00 per hour.

You will use Excel and logistics software to prepare reports, assist in scheduling backhauls, and communicate with drivers, vendors, and internal teams. Prior warehouse admin experience is preferred.

Qualifications

• Minimum two years of experience in warehouse administrative or clerical position.
• Effective communication both verbally and in writing.
• Excellent telephone and customer service ability.
• Strong math, analytical, and organizational skills with high attention to detail.
• Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.
• Problem solving and critical thinking abilities to solve problems of limited scope.
• Strong teamwork skills with the ability to support others in the department and division.

Responsibilities

• Support transportation and logistics clerical tasks and backhaul functions.
• Use software such as MS Excel, Omnitracs, Tandem, Kronos to create and update reports for transportation functioning (attendance, DVIRs, backhaul spreadsheets, dispatch, logs).
• Assist in damages and shorts process by notifying vendors and drivers and completing related paperwork.
• Coordinate information flow with internal teams (operations, transportation, warehouse) and external vendors.
• Assist in scheduling pick ups for backhaul orders and communicate backhaul/logistics information.

Skills

Communication

Telephone skills

Customer service

Math skills

Organizational skills

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Job description

Join Our Community of Food People!

Basic Purpose

The Coordinator, Transportation will support the transportation and logistics functions by performing general clerical activities and assisting in backhauls.

Schedule

Monday-Friday 8am - 4:30 pm

The starting pay rate for this role is $23.00 to $25.00 per hour.

Essential Duties and Responsibilities

Duties may include but are not limited to transportation, and/or logistics and backhaul functions.

Transportation

• Answer all incoming calls to resolve driver, sales representative and customer issues as needed. Communicate with drivers any updates to their routes.
• Utilize software (MS Excel, Omnitracs, Tandem, Kronos, etc) to create, update, and communicate various reports and files for proper transportation functioning. Examples include attendance, DVIRs, backhaul spreadsheets, delivery window dispatch, driver key log, trailer temp log, transportation route update, network update, and other transportation metrics.
• Assist in the damages and shorts process by notifying vendors and drivers to find a resolution. Complete associated paperwork involved in damages and shorts.
• Other duties as assigned by manager.

Backhaul and Logistics

• Communicate key information to the proper recipient to support backhaul and transportation operations (including, but not limited to, the arrival of backhauls, daily dispatch information, backhaul scheduling/rescheduling, service updates to Omnitracs, abnormalities/delivery issues, etc).
• Support in logistics operations by assisting in scheduling all pick up appointments for backhaul orders and vendors for the division. Complete related paperwork and communicate backhaul and logistic information when necessary.
• Other duties as assigned by manager.

Supervision

N/A

Relationships

• Internal: Operations, transportation, warehouse personnel, drivers
• External: Vendors

Work Environment

The work will take place at a desk in a US Foods office-based environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

Minimum Qualifications

• Minimum two years of experience in warehouse administrative or clerical position.
• Effective communication both verbally and in writing.
• Excellent telephone and customer service ability.
• Strong math, analytical, and organizational skills with high attention to detail.
• Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.
• Problem solving and critical thinking abilities to solve problems of limited scope.
• Strong teamwork skills with the ability to support others in the department and division.

Preferred Qualifications

• Prior logistics, transportation, and/or warehouse experience preferred.
• Knowledge of DOT Hours of Service Regulations.
• Knowledge of our geographic delivery area.

Certifications / Training

• Experience with Omnitracs, Tandem, Kronos, XATA, Manhattan, PowerDock, Airclic preferred.

Physical Qualifications

Must be able to perform the following physical activities for described length of time:

• OCCASIONALLY: 1% - 33 / FREQUENTLY: 34% - 66% / CONTINUOUSLY: 67% - 100% or NEVER

JOB REQUIRES WORKER TO:

• FREQUENCY:
• STAND FREQUENTLY
• WALK FREQUENTLY
• DRIVE VEHICLE N/A
• SIT FREQUENTLY
• LIFT
• 1 (Push/Pull: Hand truck, gate, straps, metal ramp, truck door, dolly, boxes, truck gear shift)
• 2 (Climb/Balance: In/Out Truck/Trailer to cab. On/Off ramp to ground level and side doorsteps and Platform of trailer. Stairs)
• 3 (Grasp Objects: Hand truck, boxes, cartons, steering wheel)
• 4 (Manipulate Objects: Boxes, dolly, metal truck ramp, hand truck, paperwork, truck gate, straps)
• 5 (Manual Dexterity: Typing, use of office machines such as copiers, printers)

Benefits

• health insurance
• pre-tax spending accounts
• retirement benefits
• paid time off
• short-term and long-term disability
• employee stock purchase plan
• life insurance

As applicable, this role may also receive: overtime compensation.

Compensation

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between $18 - $28.

Equal Opportunity Employer

***EOE - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/ Age/Genetic Information /Protected Veteran/Disability Status***