Transportation Coordinator

Orange County Sheriff's Office; Orlando (FL); On-site; USD 39,000 - 40,000; Full time

Job summary

Orange County Sheriff's Office is seeking a candidate to coordinate prisoner transports, prepare travel arrangements, and manage related case files. The role requires attention to detail, compliance with Florida statutes, and the ability to interact with judges, law enforcement, and vendors.

The position may involve weekend/evening work and occasional travel. Candidates should demonstrate strong organizational skills and the ability to handle confidential information with professionalism.

Qualifications

• Must be 18+ years old.
• Fluent in verbal and written English.
• U.S. citizen or permanent resident.

Responsibilities

• Coordinate prisoner transports domestically and out of state; plan routes and select carriers.
• Prepare travel paperwork including airline tickets, rental cars, and hotel rooms.
• Research travel costs and complete cost comparison forms; obtain FCIC/NCIC credentials.

Skills

Fluent English

Verbal communication

Written communication

Education

High school diploma or GED

Tools

FCIC/NCIC access

Job description

Starting Salary: $39,146/yearly or $40,331/yearly with 3+ years of experience

Coordinates and plans the transportation of prisoners and transporting officers within and outside of the state of Florida. #oj

***Work is generally performed in a standard office setting during regular business hours. However, the employee may occasionally have to work weekends, evenings, or holidays.*

Minimum Requirements

• At least 18 years of age.
• Must be able to comprehend and communicate fluently in verbal and written English.
• U.S. Citizen or possess a current permanent resident card.
• Clean criminal history; any arrest history will be individually evaluated.
• No illegal drug usage within the past year. Other drug usage will be evaluated on a case by case basis.
• High school diploma or General Education Degree (GED) required AND no experience required.
• Six (6) months experience in warrants procedures ORsix (6) months experience as a Judicial Process Technician and familiarity with the judicial and corrections systems preferred.
• Must be able to obtain temporary FCIC/NCIC Full Access within the first month of employment/assignment and complete the Full Access classroom training and pass the test within six (6) months of obtaining temporary access and be able to maintain certification.
• Identifies, schedules, and coordinates prisoner transports (pickups and deliveries for in-state and out of state). Coordinates with other agencies regarding shared prisoner transports whenever possible. Complies with all court ordered deadline dates. Considers officer, inmate, and public safety concerns, costs, time constraints, territorial limitations, and medical status when choosing a transporting entity.
• Prepares travel paperwork including airline tickets, rental cars, and hotel rooms. Researches travel costs and completes cost comparison forms. Obtains NLETS ID numbers via TSA/Federal Air Marshal Services for all commercial air travel. Creates travel packets for deputies.
• Seeks extradition approvals from judge’s/prosecutor’s office. Requests extradition limitations and provides supporting information, if necessary.
• Monitors and manages all case files Prepares documents for court testimony/depositions for self or others as they relate to prisoner transport/extradition cases and associated costs or issues. May have to testify in court.
• Manages case files for all Demanding Fugitive Renditions for persons arrested outside of the state. Prepares related documents and follow-up until defendants are returned to Orange County.
• Processes the release of defendants from incarceration, as necessary. Creates, manages, and monitors extradition and transportation files for release dates, returns, completion of local charges, and transfers to other locations.
• Prepares purchase requisitions and reconciles vendor invoices/billing; processes payments and receipts associated with prisoner transportation. Generates and submits reimbursement orders to courts.
• Prepares various correspondence (e.g. attempt to locate/apprehension requests) and monitors requests for due diligence purposes.
• Maintains inmate transport databases in order to provide up-to-date and accurate status information. Makes entries, updates, and modifies FCIC/NCIC records. Sends routine teletype correspondence and makes various inquiries.
• Interprets and deciphers various related paperwork and documents (e.g. transport orders, extradition waivers, Governor’s Warrants, Affidavit of ID, court dispositions, warrants, writs, Interstate Agreement Forms, etc.) for accuracy and validity.
• Communicates with judges, courts, law enforcement, correctional facilities, state governments, vendors, the public or family members, etc. regarding the release, delivery, or eligibility status of prisoners.
• Updates warrants files with any wrongful arrest documentation, identifying photographs, etc. to prohibit future wrongful incarcerations.
• Must have the ability to read and interpret legal documents, technical procedures and Florida State Statutes.
• Ability to write routine correspondence.
• Ability to effectively present and speak to citizens, vendors, judges, law enforcement and employees of an organization.
• Ability to work well with others and have effective customer service and interpersonal skills.
• Ability to have intermediate math skills to include calculating discounts, interest, proportions, percentages, and statistics.
• Ability to problem solve with several variables.
• Ability to deal with money, costs, and cost comparisons and outside vendors.
• Ability to have intermediate computer skills to include word processing, spreadsheet, and database applications.
• Must be able to learn multiple specialized software and database systems.
• Ability to multitask, be detail oriented, and handle multiple deadlines with minimal supervision.
• Must have strong organizing and planning skills.
• Must have the ability to work under pressure in a fast-paced environment.
• Ability to deal with multiple deadlines.
• Must have the ability to learn, understand, express, apply, and demonstrate knowledge of relevant Florida State Statutes as well as agency policies and procedures.
• Ability to handle sensitive and confidential information.
• Ability to handle high profile, potentially graphic, detailed case information.

ADDITIONAL PROCESSING:

• Some positions, depending on the responsibilities, may require the candidate to successfully pass a physical or other selection processes when needed.

PHYSICAL DEMANDS

While performing the duties of the job, the employee is regularly required to sit, talk or hear. They are frequently required to use their hands to handle or feel. They occasionally are required to stand, walk, reach with their hands and arms, stoop, kneel, crouch, or crawl. They must occasionally lift up to 10 pounds. Vision abilities include close vision and the ability to adjust focus.

WORK ENVIRONMENT

Work is generally performed in a standard office setting during regular business hours. However, the employee may occasionally have to work weekends, evenings, or holidays. The noise level is usually moderate.

The Orange County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Orange County Sheriff's Office may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.