HR COMPLIANCE COORD (FINGERPRINTING)

Orange County Public Schools; Orlando (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Orange County Public Schools in Orlando, FL is seeking a detail-oriented clerical professional to manage complex data entry, respond to inquiries from employees and vendors, and support background screening processes for applicants.

This role requires FDLE CJIS training within 60 days of employment, proficiency with SAP and iCIMS, the ability to evaluate criminal history documents against Florida statutes, and timely production of IDs and related records.

Qualifications

• High school diploma or GED; up to three years experience in an office environment.
• Must complete and maintain FDLE CJIS training within 60 days of employment. Recertification required annually.

Responsibilities

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner.
• Capture fingerprints of OCPS applicants, vendors, substitute teachers, interns and charter employees.
• Provides customer service regarding fingerprinting process, completing paperwork and answering questions.
• Post FDLE CH results in iCIMS and the district’s fingerprint service provider’s website.
• Read and evaluate criminal history documents and make recommendations as needed.
• Coordinate with agencies and research state statutes as necessary.
• Prepare criminal history files for Fingerprint Review Committee.
• Produce ID badges for OCPS employees and vendors.
• Maintain data entry deadlines and assist with iCIMS database.

Skills

Data entry

Customer service

Fingerprint processing

CJIS training

Education

High school diploma or GED

Office experience

Tools

SAP

iCIMS

Job description

Salary Schedule

Under general direction, the purpose of this position is to perform complex clerical and data entry work assisting work locations, employees and applicants with various compliance transactions. Operates database systems to enter, change and/or maintain such information. Some analysis of solutions to situations is necessary to complete work. Performs related work as directed.

Examples Of Essential Functions

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.

Capture fingerprints of OCPS applicants, vendors, substitute teachers, interns and charter employees.

Provides customer service that includes assisting employees and vendors regarding the finger printing process, completing the appropriate paperwork and answering any questions.

Post Florida Department of Law Enforcement (FDLE) criminal history (CH) results in iCIMS and the district’s designated fingerprint service provider’s website.

Must successfully complete and maintain the FDLE Criminal Justice Information Services (CJIS) training within 60 days of employment. Recertification is required annually.

Read and evaluate criminal history documents. Make decisions on next steps and any recommendations that may be needed on the information received. Request additional information from applicants if needed.

Process and evaluate criminal history documents to ensure that applicants meet all qualification according to Florida statutes, including but not limited to FS

• 1012.32; FS
• 1012.315; FS
• 435.04; FS
• 1012.465; FS
• 1012.467; FS
• 1012.468; FS
• 1012.56. Coordinate with other agencies and research other state statutes, as necessary.

Coordinate and determine whether applicants are eligible for employment. Inform applicants of their eligibility or denial accordingly.

Prepare criminal history file for the cases that need to be forwarded to the Fingerprint Review Committee.

Prepare, proof and edit criminal history tables, FBI results, FDLE Falcon system or other databases.

Provides guidance and advises employees in workgroup.

Meet data entry deadlines on an accurate and daily basis.

Works with users to solve day to day problems, and assisting with the iCIMS Database.

Produces ID Badges for OCPS employees and vendors.

Evaluates background screening information for OCPS volunteers.

May be required to assist Compliance Manager with assigned duties as directed.

Performs less routine clerical duties as needed.

Operates a computer to enter, retrieve, review, or modify data; utilizes SAP, word processing, spreadsheet, database and software programs.

Operates a variety of machinery, equipment, and tools associated with department activities, which may include a printer, copy or fax machine.

Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.

Responsible for timely and accurate information they maintain as part of their job responsibilities.

Marginal Functions

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Performs related duties as directed.

Minimum Training And Experience

High school diploma or GED; supplemented by up to three (3) years previous experience and/or training in an office environment, preferably some experience in criminal justice or law enforcement program or any equivalent combination of related experience, education and training which provides the required knowledge, skills and abilities to perform the essential job functions.

Must successfully complete and maintain the FDLE Criminal Justice Information Services (CJIS) training within 60 days of employment. Recertification is required annually.

PERFORMANCE APTITUDES

Data Utilization

Requires the ability to categorize, prioritize, group, and/or investigate data and/or information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction

Requires the ability to apply principles of persuasion and/or influence.

Equipment, Machinery, Tools, and Materials Utilization

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude

Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude

Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning

Requires ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form. Requires application of various established rules and procedures and decisions that may affect quality and accuracy of results.

Situational Reasoning

Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements

Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

01/16/2025