Transportation Coordinator

Simon-; Kentucky; On-site; USD 42,000 - 54,000; Full time

Job summary

Simon & Schuster is seeking a Transportation Coordinator to support the Transportation Department at our Jackson, TN distribution center. The role handles outbound shipments, carrier coordination, and daily planning with Operations and carriers.

Key duties include arranging truckloads, monitoring orders, generating MS Access reports, and communicating with drivers and internal teams. Requires 2+ years in warehouse or transportation, strong MS Office skills, and the ability to work a 2nd shift

Qualifications

• 2+ years of experience in a Warehouse Operations or Transportation environment, or equivalent.
• Strong communication and organizational skills.
• Ability to multi-task and prioritize assignments independently.
• Proficiency with MS Office products including Access and Excel.

Responsibilities

• Review daily outbound volume to determine trucks, carriers and delivery appointments.
• Ensure domestic and international outbound orders are processed with accurate paperwork.
• Monitor, track and communicate status of orders and rush shipments.
• Collaborate with Operations and carriers to execute daily plans and schedules.
• Coordinate with LTL carriers to maximize trailer load factors per shipping schedules.
• Review routed orders for potential carrier changes to improve efficiency.
• Handle daily exception reporting from carriers and escalate as needed.
• Extract data from WM/database for equipment and load planning.
• Create and modify MS Access ad hoc reports for the team.
• Communicate with carriers, dispatch, drivers and internal staff effectively.
• Coordinate timely and accurate closing of all outbound orders in WM.

Skills

Communication

Organizational skills

Multi-tasking

Time management

Overtime availability

Tools

MS Access

Excel

Word

Outlook

Job description

Simon & Schuster is currently seeking a Transportation Coordinator to join our Distribution Center in Jackson, TN. This position will support the Transportation Department.

DUTIES:

• Review daily volume of outbound waves to determine all needed trucks, carriers and customer delivery appointments.
• Ensure both domestic and international outbound orders are processed, and paperwork is accurate.
• Monitor, track and communicate status of ODB and rush orders.
• Work in conjunction with Operations and carriers to execute daily plans/schedules.
• Coordinate with LTL carrier daily to maximize trailer load factors to all S&S designated delivery points while leveraging the expected delivery dates based on shipping schedules.
• Review routed orders for possible carrier changes to maximize efficiency with freight modes.
• Review and handle all daily exception reporting from carriers to ensure complete deliveries. Investigate problems and report back to Transportation Manager regarding situations that need immediate attention.
• Extract data from WM/database for equipment and load planning.
• Create and modify MS Access ad hoc reports.
• Communicate with carriers, dispatch, drivers and internal staff.
• Coordinate timely and accurate complete closing of all outbound orders in WM.
• Monitor and track daily open suspense reports. Coordinate action resolution when needed.
• Support team using various customer websites, specifically Amazon.
• Frequent interactions with Customer Service of possible order exceptions and all related transportation inquiries.
• Support and perform all Transportation office tasks as required and needed.

REQUIREMENTS:

• Proficient in MS Office Products (Access, Excel, Word, Office, Outlook).
• Minimum of 2 years’ experience in a Warehouse Operations or Transportation environment, or equivalent experience, preferred.
• Ability to work in fast paced, stressful environment and be flexible.
• Strong communication and organizational skills.
• Ability to multi-task and prioritize assignments independently based on immediate needs.
• Ability to organize, evaluate and execute opportunities with S&S.
• Work overtime as required.

SCHEDULED WORK HOURS: 2nd Shift 3:30pm - Midnight