Transportation & Commercial Account Specialist

ACV Auctions; Oklahoma City (OK); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

Colonial Group in Oklahoma City is seeking a Transportation & Commercial Account Specialist to coordinate vehicle transportation, manage lease and usage records, and handle related documentation. You will serve as a key operational contact for drivers, vendors, and commercial customers to ensure vehicles are tracked and administered accurately and efficiently.

This role emphasizes compliance with company policies, data integrity, and collaboration with accounting, operations, and customer

Formación

• High school diploma or equivalent required; additional education preferred
• Experience in transportation, logistics, vehicle administration, or commercial account support preferred
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent attention to detail and accuracy
• Proficiency in Microsoft Office (Excel), Google G Suite, and transportation or data management systems
• Basic understanding of automotive maintenance and repairs
• Strong written and verbal communication skills

Responsabilidades

• Coordinate inbound and outbound vehicle transportation for commercial accounts
• Communicate with drivers, transport vendors, and internal teams to ensure timely movement
• Monitor transportation progress and resolve delays or issues
• Prepare, review, and maintain transportation documentation including bills of lading and delivery confirmations
• Ensure transportation activity is recorded in internal systems
• Support commercial accounts by administering vehicle-related records and status updates
• Maintain documentation related to vehicle usage and account activity
• Track vehicle availability to support operational planning
• Serve as a resource for transportation and vehicle administration questions
• Be the primary contact for transportation-related inquiries from customers, vendors, and internal departments
• Maintain professional, timely communication to support relationships
• Coordinate with accounting, operations, and customer service teams to resolve discrepancies
• Escalate complex or time-sensitive matters appropriately while assisting with resolution
• Ensure all transportation and vehicle records comply with company policies and applicable regulations
• Maintain a high level of accuracy in data entry, reporting, and documentation
• Identify process gaps or recurring issues and recommend improvements to enhance efficiency
• Support departmental workflows through reporting, record maintenance, and audit preparation
• Assist with cross-functional operational initiatives related to transportation and commercial services
• Perform additional duties as assigned to support overall operational efficiency

Conocimientos

Organizational skills

Time-management

Attention to detail

Written and verbal communication

Microsoft Office (Excel)

Google G Suite

Transportation / logistics knowledge

Data management systems

Automotive maintenance knowledge

Cross-functional collaboration

Educación

High school diploma or equivalent

Herramientas

Microsoft Office Suite

Google G Suite

Descripción del empleo

Who we are looking for:

The Transportation & Commercial Account Specialist supports and coordinates vehicle transportation and commercial account administration by managing transportation logistics, vehicle lease and usage records, and related documentation. This role serves as a key operational contact for internal teams, vendors, drivers, and commercial customers to ensure vehicles are transported, tracked, and administered accurately, efficiently, and in compliance with company standards.

What you will do:

Transportation Coordination & Oversight

• Coordinate and schedule inbound and outbound vehicle transportation for commercial accounts
• Communicate with drivers, transport vendors, and internal teams to ensure timely and accurate vehicle movement
• Monitor transportation progress, proactively identifying and resolving delays or issues
• Prepare, review, and maintain transportation documentation including bills of lading, delivery confirmations, and related records
• Ensure transportation activity is accurately recorded in internal systems

Commercial Account & Vehicle Administration

• Support assigned commercial accounts by administering vehicle-related records, agreements, and status updates
• Maintain accurate documentation related to vehicle usage, assignments, and account activity
• Track vehicle availability and status to support operational planning
• Serve as a knowledgeable resource for transportation and vehicle administration questions related to commercial accounts

Vendor & Stakeholder Communication

• Act as a primary point of contact for transportation-related inquiries from commercial customers, vendors, and internal departments
• Maintain professional, timely communication to support strong working relationships
• Coordinate with accounting, operations, and customer service teams to resolve discrepancies or issues
• Escalate complex or time-sensitive matters appropriately while assisting with resolution

Compliance, Accuracy & Process Improvement

• Ensure all transportation and vehicle records comply with company policies and applicable regulations
• Maintain a high level of accuracy and attention to detail in data entry, reporting, and documentation
• Identify process gaps or recurring issues and recommend improvements to enhance efficiency and accuracy

Administrative & Operational Support

• Support departmental workflows through reporting, record maintenance, and audit preparation
• Assist with cross-functional operational initiatives related to transportation and commercial services
• Perform additional duties as assigned to support overall operational efficiency

What you will need:

Qualifications

• High school diploma or equivalent required; additional education preferred
• Previous experience in transportation, logistics, vehicle administration, or commercial account support preferred
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent attention to detail and accuracy
• Proficiency in Microsoft Office (Excel), Google G Suite, and transportation or data management systems
• Basic understanding of automotive maintenance & repairs
• Strong written and verbal communication skills

Core Competencies

• Transportation & logistics coordination
• Commercial account support
• Documentation & compliance
• Problem-solving & judgment
• Cross-functional collaboration