Commercial Coordinator

Colonial Group; Dallas (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Colonial Group in Dallas is seeking a Commercial Coordinator to support the operational success of our commercial customers' remarketing programs. You will manage commercial inventory, coordinate reconditioning recommendations, and serve as the primary liaison for commercial account representatives.

You will collaborate with sales, operations, and recon teams to deliver timely reports, monitor fleet/lease activities, and ensure compliance with client requirements.

Qualifications

• Associate's or Bachelor's degree in Business, Marketing, or related field (or equivalent work experience).
• 2+ years of experience in sales coordination, account management, or automotive operations preferred.
• Strong communication and interpersonal skills.
• Valid driver's license and clean driving record.

Responsibilities

• Inventory Management: Support commercial inventory flow and accuracy within the remarketing center.
• Reconditioning Proposals: Review vehicle condition reports and propose reconditioning recommendations to consignors.
• Client Liaison: Act as the point of contact for commercial representatives regarding scorecards and performance metrics.
• Reporting & Communication: Deliver timely reporting at the account level and provide insights on performance.
• Cross-Department Coordination: Align with sales, operations, and recon departments on account objectives and service levels.
• Overseeing the operation/flow of vehicles from transport assignment to detailing and readiness.
• Monitor Fleet/Lease accounts to ensure compliance with client requirements and directives.
• Serve as AutoIMS and commercial AMS expert for the location.

Skills

Communication

Interpersonal skills

Attention to detail

Multitasking

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Excel

CRM systems

Microsoft Office

Job description

Who we are looking for:

The Commercial Coordinator plays a critical role in supporting the operational success of our commercial customers remarketing initiatives. This position is responsible for managing commercial inventory, facilitating reconditioning recommendations, serving as the primary liaison for commercial account representatives, and coordinating account-level communications and reporting.

What you will do:

• Inventory Management: Support commercial inventory flow and accuracy within the remarketing center. Ensure timely and efficient processing of commercial vehicles.


• Reconditioning Proposals: Review vehicle condition reports and propose appropriate reconditioning recommendations to consignors to maximize sale value and vehicle readiness.


• Client Liaison: Act as the point of contact for commercial representatives regarding account-specific scorecards, performance metrics, and operational updates. Build and maintain strong customer relationships.


• Reporting & Communication: Collaborate with the internal Commercial Operations team to deliver consistent, timely, and accurate reporting at the account level. Address inquiries and provide insights on account performance.


• Cross-Department Coordination: Work closely with sales, operations, and recon departments to align on commercial account objectives and service levels.


• Overseeing the operation/flow of vehicles from transport assignment, check-in to body, keys, mechanic and detail.


• Monitor all Fleet Lease/commercial accounts and work with other auction manager/s to ensure compliance with client requirements and objectives, corporate requirements, and other directives.


• Serve as the AutoIMS and commercial AMS expert for the location, working in both systems on a daily basis to keep both clients and internal partners informed.


• Process and monitor all Fleet/Lease related transactions, such as charges, various sales and auction fees, funds distribution, of checks and wire transfers


• Monitor the progress of each vehicle throughout the entire auction process and frequently updating customers and other internal stakeholders


• Partner with operations to ensure completion of work on customers vehicle, including technician efficiency, parts ordering, and job completion times


• Monitors metrics on a frequent basis to assure achievement of departmental goals.


• Other duties as assigned.

What you will need:

• Ability to read, write, speak and understand English.


• Associate's or Bachelor's degree in Business, Marketing, or related field (or equivalent work experience).


• Ability to read, write, speak and understand English


• 2+ years of experience in sales coordination, account management, or automotive operations preferred.


• Strong understanding of auto remarketing processes and commercial vehicle lifecycle is a plus.


• Excellent communication and interpersonal skills.


• Valid driver's license and clean driving record.


• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with inventory management or CRM systems is a plus. Strong attention to detail and ability to multitask in a fast-paced environment.


• Strong attention to detail and ability to multitask in a fast-paced environment.


• Ability to stand, walk, and move around a vehicle lot


• On-site position


• Full-time hours with occasional extended hours based on business need.


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