Health Information Management Clerk - FT - Day Shift

ECMC; Buffalo (NY); On-site; USD 29,000 - 36,000; Full time

Job summary

ECMC in Buffalo, NY is seeking an Administrative/Clerical Support role to manage medical records filing, retrieval and related clerical duties within a hospital setting.

The incumbent will maintain complete and accurate medical records, ensure proper documentation for Joint Commission and NYSDOH requirements, and assist health information staff as needed. High school diploma and one year of office experience are required.

Qualifications

• Graduation from high school or possession of a high school equivalency diploma.
• One year of office experience.
• Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Responsibilities

• Pulls and files medical records.
• Facilitates accurate tracking system of pulled records.
• Reviews and analyses medical records for completeness, proper signatures and documentation.
• Retrieves and logs medical charts from clinical areas.
• Ensures that scanned reports are attached to the correct patient in the EMR.
• Assists patients with releases of information at reception.

Skills

Attention to detail

Medical terminology

Communication skills

Teamwork

Education

High school diploma or GED

Job description

Job Category: Administrative/Clerical Support

Requisition Number: HEALT005589

• Posted : September 14, 2026
• Full-Time

Locations

Showing 1 location

Description

HOURLY RANGE: $21.82 - $26.47

DISTINGUISHING FEATURES OF THE CLASS: The work involves performing various clerical functions necessary for the filing, retrieval, storage and retention of medical records at the Erie County Medical Center Corporation (ECMCC). The incumbent maintains complete and accurate medical records, evaluates medical records to established standards, and provides clerical support for other health information employees of the department. Work is performed under direct supervision of a higher-level administrative technical or clerical employee. Supervision is not a function of this position. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Pulls and files medical records;
• Facilitates accurate tracking system of pulled records;
• Reviews and analyses medical records for completeness, proper signatures and documentation for Joint Commission, New York State Department of Health and Medical Bylaw requirements; notifies physician/practitioner of deficiency;
• Retrieves and logs medical charts from clinical areas;
• Ensures that transcribed reports are attached to the correct patient/visit in the Electronic Medical Record;
• Completes weekly delinquent lists for physicians and operative reports;
• Assists patients with releases of information at reception;
• Scans, indexes, and performs checks on scanned documents;
• Prepares paperwork with Funeral Directors for body removal from the morgue.;
• Answers telephone, attends to walk-in requests at Medical Records reception and performs other clerical duties requested by higher-level staff.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Good knowledge of modern filing and medical record keeping procedures including paper, scanned and electronic records; good knowledge of medical record maintenance; working knowledge of laws and regulations governing the completion of medical records; working knowledge of laws and regulations regarding the release of protected health information; working knowledge of office and medical terminology, procedures and equipment; ability to recognize inconsistencies and omissions in medical records; ability to establish and maintain effective working relationships with a diverse constituency; ability to communicate effectively, both orally and in writing; ability to maintain a variety of medical records; ability to understand and follow detailed oral and written instructions; ability to train others; high degree of accuracy; industry; dependability and confidentiality; capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma and one (1) year of office experience.

NOTE: Verifiable part-time and/or volunteer experience will be pro‑rated toward meeting full‐time experience requirements.

Equal Opportunity Employer
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