Transplant Assistant Scheduler - Hospital Transplant Clinic

CLEAN 2 THE KORE LLC; Austin (TX); On-site; USD 19,000 - 28,000; Full time

Job summary

Clean2TheKore LLC in Austin, TX, is hiring a Transplant Assistant Scheduler to support a busy transplant team. You will manage referrals, build patient charts, coordinate with dialysis units and physician offices, and maintain scheduling records on site.

The role requires 3+ years of administrative or scheduling experience, a high school diploma or GED, and proficiency with computers, phones, and email. Shifts run 8:00am–4:30pm; contract position with potential for permanent hire at the hospital.

Qualifications

• At least 3 years of administrative or front-office experience (medical office or scheduling preferred).
• Comfortable with computers, phones and email.
• Proof of vaccinations and background check requirements before start.

Responsibilities

• Take new patient and living-donor referrals: collect demographic information and complete a basic phone screening.
• Create patient charts and request medical and insurance records from dialysis units and physician offices.
• Schedule orientation classes, history and physical appointments, and evaluation and re-evaluation testing.
• Confirm appointments with patients by phone and letter, and follow up with hospitals and physician offices to collect results.
• Keep the transplant database up to date, including referral, testing and charge information.
• Help prepare the clinic: chart prep, rooming patients, taking vitals and completing clinic forms.

Skills

Administrative experience

Scheduling

Communication skills

Computer skills

Education

High school diploma or GED

Tools

Computers

Phone systems

Email

Job description

NOW HIRING: Transplant Assistant Scheduler (Austin, TX)

Pay: $17.00 per hour
Schedule: Full time, 8:00am to 4:30pm, on site at a hospital transplant clinic in north Austin
Type: Contract position through Clean2TheKore. Do great work and you could be hired on permanently by the hospital.

Help transplant patients move smoothly from referral to surgery. You'll be the scheduling and front-office backbone of a busy transplant team, supporting the program director, transplant nurses, social workers and the financial coordinator.

What you'll do

• Take new patient and living-donor referrals: collect demographic information and complete a basic phone screening.
• Create patient charts and request medical and insurance records from dialysis units and physician offices.
• Schedule orientation classes, history and physical appointments, and evaluation and re-evaluation testing.
• Confirm appointments with patients by phone and letter, and follow up with hospitals and physician offices to collect results.
• Keep the transplant database up to date, including referral, testing and charge information.
• Help prepare the clinic: chart prep, rooming patients, taking vitals and completing clinic forms.

What you need

• At least 3 years of administrative or front-office experience (medical office or scheduling preferred)
• High school diploma or GED
• Comfortable with computers, phones and email
• Proof of prior vaccinations: MMR, varicella, Tdap and Hep B, plus a flu vaccine and TB screening
• Background check and 10-panel drug screen (including marijuana) before you start

You’ll be a W-2 employee of Clean2TheKore, LLC, working on site at the hospital.