Administrative Assistant - Liver-Small Bowel Transplant Services

UCLA Health; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

UCLA Health in Los Angeles is seeking an Administrative Assistant to support the Liver Transplant Program. You will handle referrals, scheduling outpatient procedures for evaluations, waitlist and post-transplant. This fast-paced, mission-driven role requires accuracy, discretion with patient information, and strong computer skills in Word, Excel and Access.

Prior health care experience is preferred. You will work with clinicians, administrative staff and patients to ensure timely care.

Qualifications

• Prioritizing assignments to complete work in a timely and accurate manner.
• Ability to work independently and take initiative.
• Professional communication with patients, physicians, and staff.
• Knowledge of medical terminology relevant to transplant services.
• Ability to handle confidential patient information appropriately.
• Proficiency with Word, Excel and Access.

Responsibilities

• Prepare and process patient referrals.
• Screen program-related calls and schedule outpatient procedures for transplant evaluations, waitlist and post-transplant.
• Manage patient charges and obtain authorizations for appointments, testing, procedures, and admissions.
• Assist in outpatient clinic activities.
• Handle typing, faxing, and maintain weekly program records.
• Take on other duties as assigned.

Skills

Prioritizing assignments

Independent worker

Professional communication

Medical terminology knowledge

Confidential patient info handling

Microsoft Word/Excel/Access

Job description

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Work Schedule

Monday-Friday, 7:00am-4:00pm

Posted Date

10/27/2026

Salary Range: $31.88 - 45.66 Hourly

Employment Type

Duration

Indefinite

Job #

33711

Primary Duties and Responsibilities

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In this role you will provide administrative support to the Liver Transplant Program.

Responsibilities include but are not limited to:

• Prepare and process patient referrals
• Screen program-related calls and schedule outpatient procedures for transplant evaluations, waitlist and post-transplant
• Manage patient charges and obtain authorizations forpatient appointments, testing, procedures, and admissions
• Assist in outpatient clinic activities
• Handle typing, faxing, and maintain weekly program records
• Take on other duties as assigned

This is an exciting opportunity for a skilled administrative professional who thrives in a fast-paced, mission-driven environment and is passionate about making a meaningful difference in patients’ lives.

Salary Range $31.88-$45.66/hourly

Job Qualifications

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Required:

• Skill in prioritizing assignments to complete work in a timely and accurate manner
• Ability to work independently
• Ability to communicate with patients, referring physicians, transplant team members, insurance companies case managers, governmental agencies, hospital staff, and other groups in a professional, diplomatic manner over the telephone and in person
• Ability to abstract medical information accurately from patient file
• Working knowledge of resources within outpatient and an acute care medical center with commensurate ability to refer individuals to appropriate departments
• Knowledge of medical terminology
• Demonstrated skill in operating a PC and laser printer to quickly and accurately prepare, type and distribute forms, correspondence, and schedules.
• Demonstrated skill in routine data entry
• Demonstrated skill in operating copy machine, and other standard office equipment
• Familiarity with Microsoft Word, Excel and Access
• Ability to work with and maintain confidential patient information
• Previous experience in a health care setting working with health care professionals and patients
• Knowledge of UCLA Medical Center policy and procedures

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.