Translation Coordinator

Motion Recruitment; South San Francisco (CA); Sur place; USD 90 000 - 150 000; Plein temps

Résumé du poste

Motion Recruitment is seeking a Localization Project Manager to support day-to-day translation operations, coordinating with vendors, content owners, and internal reviewers. You will manage translation requests, prepare materials, and ensure timely project delivery while tracking performance metrics.

The role requires a Bachelor's degree and 4+ years of experience in translation project management, with strong communication and process improvement skills.

Qualifications

• Bachelor's degree in Linguistics, Translation, Communications or equivalent work experience.
• Minimum of 4 years managing translation projects with timelines, resources and deliverables.
• Excellent written and verbal communication with internal stakeholders and external vendors.
• Familiarity with translation quality management using glossaries, termbases, and style guides for consistency.

Responsabilités

• Receive and process translation requests from internal content owners.
• Prepare source materials for translation following a standardized process.
• Coordinate questions and clarifications between linguists, translators and content owners.
• Collaborate with internal linguistic reviewers to gather feedback on vendor translations.
• Create and maintain translation project schedules and allocate resources.
• Update stakeholders on project status and potential delays.
• Coordinate submission of translations for regulatory review and approval.
• Work with vendors to ensure accurate and culturally appropriate translations.
• Develop and improve linguistic assets such as glossaries and style guides.
• Maintain documentation of translation projects and linguistic decisions.
• Track KPIs such as turnaround time and vendor performance for process improvement.

Connaissances

Project coordination

Communication skills

Organizational skills

Attention to detail

Problem-solving

Analytical mindset

Cross-functional collaboration

Formation

Bachelor's degree or equivalent

Outils

Translation Management System

Glossaries/Termbases

Style guides

JIRA

Adobe Suite

Description du poste

In this position, the candidate will facilitate the day-to-day operations of our translation projects, working closely with the Localization Manager and coordinating with translation vendors. Their responsibilities will include receiving and processing translation requests for Marketing and creative content, preparing files for translation, managing communications between linguists, the content owners, and internal reviewers, and ensuring timely project delivery. Additionally, the candidate will assist in tracking and reporting key performance metrics related to translation projects, collaborating with stakeholders to optimize processes and drive continuous improvement. They will work cross-functionally with a variety of stakeholders.

Key Responsibilities

• Receive and process translation requests from internal content owners.
• Prepare source and reference materials for translation following a standardized process, ensuring clarity and completeness.
• Manage questions and clarifications from linguists and the translation team, acting as a bridge between them and content owners.
• Interact with internal linguistic reviewers to gather feedback on the quality of translations provided by the vendor.
• Create and maintain translation project schedules, ensuring deadlines are met and resources are allocated efficiently for several complex projects at a time, and escalating resourcing and priority conflicts for management support.
• Update stakeholders on the status of translation projects, including progress and any potential delays.
• Coordinate the submission of translated materials for regulatory review and approval, ensuring compliance with relevant guidelines and regulations.
• Collaborate with vendors to ensure accurate and culturally appropriate translations.
• Collaborate with vendors and internal linguistic reviewers to develop and improve linguistic assets (glossaries and style guides).
• Maintain documentation and records related to translation projects and the linguistic decisions made.
• Continuously evaluate and make recommendations to improve translation processes to optimize efficiency and quality.
• Assist with tracking and reporting key performance metrics related to translation projects, including turnaround time, quality metrics, and vendor performance, to provide insights for process improvement and decision-making.
• Familiarity with translation industry standards, terminology, and best practices.
• Strong organizational skills with the ability to effectively prioritize tasks and manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal stakeholders and external vendors.
• Attention to detail and a commitment to ensuring accuracy and consistency in translated materials.
• Proficiency in project management tools and software for scheduling, tracking, and reporting translation projects.
• Ability to work collaboratively in a cross-functional team environment, fostering positive relationships and driving results.
• Analytical mindset with the ability to inform decision-making and process improvements.
• Problem-solving skills and the ability to proactively address challenges and mitigate risks throughout the translation process.

Qualifications & Experience

Required

• Bachelor's degree in a related field such as Linguistics, Translation, Communications, other equivalent credential, or equivalent work experience.
• A minimum of 4 years of experience managing translation projects in a professional setting, demonstrating proficiency in coordinating project timelines, resources, and deliverables.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal stakeholders and external vendors.
• Familiarity with the management of translation quality using linguistic assets such as translation memories, glossaries/termbases, and style guides, ensuring consistency and adherence to brand guidelines.
• Experience in linguistic review processes, including the ability to gather feedback from internal linguistic reviewers and effectively communicate revisions to translation vendors.
• Familiarity with translation management systems (TMS).
• Knowledge of industry-standard file formats and localization best practices for various content types, including print and digital documents, multimedia, and web content.
• Demonstrated problem-solving abilities and the capacity to adapt to evolving project requirements and stakeholder expectations.

Preferred

• Experience using JIRA or other project management software to effectively plan, track, and coordinate translation projects.
• Experience with Adobe Suite and multimedia content translation.
• Fluency in Spanish, Traditional or Simplified Chinese.
• Proficiency in additional languages.
• Understanding of creative content design best practices for bi-directional languages.