Translation Coordinator

Russell Tobin; South San Francisco (CA); On-site; USD 69,000 - 77,000; Full time

Job summary

Russell Tobin is partnering with a top pharmaceuticals and diagnostics company to identify a Translation Coordinator for an opportunity in South San Francisco, CA 94080. The role focuses on managing translation projects, coordinating with linguists and content owners, and ensuring timely delivery for regulatory submissions.

The candidate should have 4+ years of experience, a relevant bachelor's degree, and strong communication skills. Proficiency with TMS, Jira, and Adobe Suite is preferred.

Qualifications

• Bachelor's degree or equivalent with related field.
• 4+ years of experience managing translation projects.
• Excellent written and verbal communication with stakeholders and vendors.
• Familiarity with translation management systems (TMS).
• Knowledge of file formats and localization best practices.

Responsibilities

• Receive and process translation requests from internal content owners.
• Prepare source and reference materials for translation.
• Coordinate questions and clarifications between linguists and content owners.
• Interact with internal reviewers to gather feedback on translations.
• Create and maintain translation project schedules and allocate resources.
• Update stakeholders on project status and deadlines.
• Coordinate submission of translations for regulatory review and approval.
• Track and report KPIs for translation projects.

Skills

Communication

Project coordination

Cross-functional collaboration

Problem solving

Education

Bachelor's degree in Linguistics/Translation/Communications (or equivalent)

Tools

Translation Management System (TMS)

Jira

Adobe Suite

Project management tools

Job description

Russell Tobin is partnering with a top pharmaceuticals and diagnostics company to identify a Translation Coordinator for an opportunity in South San Francisco, CA 94080.

Responsibilities

• Receive and process translation requests from internal content owners.
• Prepare source and reference materials for translation following a standardized process, ensuring clarity and completeness.
• Manage questions and clarifications from linguists and the translation team, acting as a bridge between them and content owners.
• Interact with internal linguistic reviewers to gather feedback on the quality of translations provided by the vendor.
• Create and maintain translation project schedules, ensuring deadlines are met and resources are allocated efficiently for several complex projects at a time, and escalating resourcing and priority conflicts for management support.
• Update stakeholders on the status of translation projects, including progress and any potential delays.
• Coordinate the submission of translated materials for regulatory review and approval, ensuring compliance with relevant guidelines and regulations.
• Assist with tracking and reporting key performance metrics related to translation projects, including turnaround time, quality metrics, and vendor performance, to provide insights for process improvement and decision-making.

Requirements

• Bachelor's degree in a related field such as Linguistics, Translation, Communications, other equivalent credential, or equivalent work experience.
• A minimum of 4 years of experience managing translation projects in a professional setting, demonstrating proficiency in coordinating project timelines, resources, and deliverables.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal stakeholders and external vendors.
• Familiarity with translation management systems (TMS).
• Knowledge of industry-standard file formats and localization best practices for various content types, including print and digital documents, multimedia, and web content.
• Proficiency in project management tools and software for scheduling, tracking, and reporting translation projects.
• Ability to work collaboratively in a cross-functional team environment, fostering positive relationships and driving results.
• Demonstrated problem‑solving abilities and the capacity to adapt to evolving project requirements and stakeholder expectations.

Preferred Qualifications

• Experience using JIRA or other project management software to effectively plan, track, and coordinate translation projects.
• Experience with Adobe Suite and multimedia content translation.
• Fluency in Spanish, Traditional or Simplified Chinese.
• Proficiency in additional languages.
• Understanding of creative content design best practices for bi‑directional languages.

Additional Details

Location model: South San Francisco, CA 94080

Duration: 12+ Months with potential to extend

Pay rate: $50 - 55.93/Hr. depending on experience