Transitions Coordinator

Group Jazz; Irvine (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

PMP Management is seeking a detail-oriented Transitions Coordinator to support association management operations in Southern California. You will handle document acquisition, organization, and distribution while extracting key information for workflow systems.

You will also perform Secretary of State updates and data-entry tasks for software imports. The role requires strong written and verbal communication, 1–2 years of administrative experience, and proficiency with Microsoft Office.

Qualifications

• 1-2 years of experience in an administrative role.
• Exceptional writing and communication skills.
• Proficient in Microsoft Office applications.
• Strong organizational and problem-solving skills.
• Honest, responsible, optimistic, and personable demeanor.

Responsibilities

• Acquire, organize, and distribute Association documents.
• Analyze and extract critical information from the documents received.
• Perform Secretary of State updates for new and departing Associations.
• Data entry tasks including preparing homeowner lists for software import.
• Respond to emails in a timely and professional manner.
• Additional duties as assigned.

Skills

Administrative experience

Customer service

Written communication

Organizational skills

Problem-solving

Attention to detail

Tools

Microsoft Office

Job description

Become the Best Part of PMP Management! PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as a Transitions Coordinator.

Description:

Property Management Professionals (PMP) is an industry-leading Association management firm providing extraordinary services to common interest developments throughout Southern California, Arizona, Texas, and Utah. PMP delivers a level of service only a local management partner can, with the depth and breadth of support and training only seen at much larger management firms. PMP is one of the fastest-growing management firms that provides our team members’ a unique opportunity to evolve and grow their careers. Our extraordinary team has been the driver of PMP’s growth since its inception. By delivering on our promise of extraordinary service to each of our valuable clients, PMP’s reputation as an industry leader has contributed to our growth and attracted some of the most talented professionals in the industry. PMP’s unique company culture is one of our firm’s most prized attributes. We pride ourselves on a positive, supportive, and rewarding company culture. From the moment you visit one of our division offices or meet a member of our team, you will begin to see and feel what makes PMP’s team so unique.

Who We’re Looking For:

PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients.

Responsibilities:

• Acquisition, organization, and distribution of Association documents
• Analyze and extract critical information from the Association documents received
• Secretary of State updates for new and departing Associations.
• Data Entry task ( Prepare Homeowner Lists for software import)
• Responding to emails in a timely and professional manner
• Additional duties as assigned

Requirements:

• 1-2 Years of experience in an administrative role
• Extraordinary customer service skills
• Exceptional writing and communication skills
• Proficient in Microsoft Office applications
• Strong organizational and problem-solving skills
• An honest, responsible, optimistic, and enjoyable demeanor

Requirements:

Expected Hours: 40 Hours per Week

Schedule: Monday - Friday

Estimated Shift: 8:00 am - 6:00 pm