Transit Maintenance Manager

Blacksburg, Town of (VA); Blacksburg (VA); On-site; USD 66,000 - 72,000; Full time

Job summary

Town of Blacksburg is seeking a Transit Maintenance Manager to plan, direct, and supervise maintenance for vehicles, facilities, and grounds. You will prepare and monitor budgets, maintain records, and ensure compliance with safety and regulatory standards.

The role requires expertise in vehicle and facility maintenance, supervisory experience, and strong collaboration with operations and procurement. Eligible candidates must meet education and experience requirements and may oversee a broad

Qualifications

• Certificate/diploma/degree in a trade relevant to facilities or fleet maintenance
• Associate or bachelor’s degree preferred in business, facilities, or related field
• Minimum five years in vehicle or facility maintenance oversight
• Minimum five years of supervisory experience; 1–3 years in a management role
• Or equivalent combination of education and experience
• Valid Virginia CDL Class B with Air Brakes and P endorsement required

Responsibilities

• Oversee hiring, onboarding, and scheduling to align with service operations
• Supervise workforce, review payroll, and manage overtime/leave
• Counsel and evaluate staff; enforce policies and credentials
• Identify training needs and promote professional development
• Develop annual operating and capital budgets; monitor expenditures
• Coordinate purchasing with Town of Blacksburg Purchasing Division
• Coordinate drug testing with Drug and Alcohol Program Manager
• Maintain maintenance records and compliance with inspection policies
• Oversee Virginia State Inspection program and technician credentials
• Administer contracts with external vendors for fleet and facilities support
• Manage repairs and maintenance of revenue and support vehicles and equipment
• Prioritize and manage work schedules with Foreman/Crew Leader
• Oversee preventive maintenance per FTA standards
• Collaborate with Operations, Safety, Finance, and Procurement to optimize vehicle availability
• Support BT’s Fleet Management Plan and transition to electric vehicles
• Monitor fleet reliability and advise on repairs/replacements
• Evaluate emerging technologies for future implementation
• Plan vehicle replacements and upgrades; ensure Buy America compliance
• Ensure compliance with EPA/DEQ/OSHA safety regulations
• Identify safety requirements and coordinate with Safety Coordinator

Skills

Vehicle maintenance knowledge

Supervisory ability

Budget planning

Record keeping

Contract administration

Vendor coordination

Safety compliance

Education

Technical/vocational certificate or degree

Associate/Bachelor’s degree preferred

Tools

Windows/Office software

Maintenance tracking software

Job description

The Transit Maintenance Manager performs complex technical and administrative work, including planning, directing, coordinating, and supervising maintenance services for vehicles, facilities, and grounds; preparing and monitoring budgets; and preparing and maintaining records, files, and other related work as apparent or assigned. Work is performed under the supervision of the Director of Transit. Supervision is exercised over all assigned staff. This position is classified as an essential position during designated planned and unplanned events.

The set starting range for this position is $66,368.00 to $71,839.00 annually.

The Town of Blacksburg is an EEO Employer M/F/D/V

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Manages and oversees the hiring, onboarding, and scheduling of division staff to ensure maintenance activities are carried out as to not conflict with service operations and to provide necessary support during the hours of service operation
• Provide ongoing supervision and oversight of work performance and daily activities, review payroll records, and monitors/approves overtime and/or time off
• Monitors, counsels, and evaluates personnel, ensuring that maintenance personnel comply with policies and procedures, maintain required credentials, and receive training that will enhance job performance, taking corrective/discplinary action as appropriate
• Identifies training requirements and promotes professional development opportunities for maintenance staff to ensure they remain current on new technologies and best practices, as well as preparing staff for future advancements in the transit bus/fleet industry
• Develops annual division operating and capital budgets, approves purchases, payments, change orders, etc., and monitors expenditures
• Works with Town of Blacksburg Purchasing Division to ensure proper purchasing procedures are followed, assisting in the development of requests for proposals/invitations for bids for the purchase of supplies, goods, services, etc.
• Works with the Drug and Alcohol Program Manager to coordinate the scheduling of required drug tests for division staff
• Prepares and reviews maintenance-related records and reports and ensures compliance with required maintenance/inspection policies
• Oversees the Virginia State Inspection program, ensuring certified technicians maintain their credentials and are carrying out the requirements of the Virginia State Inspection program
• Administer contracts with external vendors, providing services to support fleet and facility functions; monitor and track contracts to ensure vendor compliance with contractual terms and services provided are of the highest quality

  Fleet Functions

• Oversee the repairs and maintenance of revenue vehicles, support vehicles, and equipment used in transit operations to minimize fleet downtime and maximize reliability of equipment and vehicles
• In coordination with the Foreman/Crew Leader, prioritizes, implements, and manages work schedules, projects, and assignments
• Oversees preventive maintenance program for transit vehicles to ensure compliance with preventive maintenance on-time performance standards set by FTA
• Collaborates with internal departments including Operations, Safety, Service Planning, Finance, and Procurement to manage maintenance schedule to resolve maintenance issues and improve vehicle availability to ensure an adequate number of vehicles are ready for daily system needs to meet agency operational goals
• Oversees and manages the implementation of BT’s Fleet Management Plan, including the transition of the fleet to electric vehicles
• Monitors and reports on fleet reliability and makes recommendations on repair/replacement to ensure the fleet is maintained to high standards and in compliance with FTA’s Transit Asset Management Plan (TAM)
• Monitors, analyzes, and evaluates emerging technologies and advancements within the transit bus/fleet industry; working to ensure that BT is planning and preparing for implementation of future technologies/advancements if and when appropriate
• Plans for future vehicle replacements and upgrades; develops project descriptions, cost estimates, specifications, and other required information; monitors vehicle manufacturers and performs in-plant inspections of new buses prior to delivery; ensures compliance with FTA regulations, including Buy America provisions; works with various vendors and suppliers to ensure proper support

  Facility Functions

• Manages the repair and maintenance of buildings and grounds; manages and oversees vendor contracts for maintenance and repairs of buildings and grounds
• Ensures compliance with safety guidelines/parameters, and inspection and repair protocols for major components, including mechanical, electrical, HVAC, structural, and buildings and grounds maintenance; oversees preventive maintenance program for major components
• Oversees inspection and reporting with regard to the Transit Asset Management plan, conducting facility assessments as necessary/required
• Plans for future facility and equipment replacements and upgrades; develops project descriptions, cost estimates, specifications, and other required information; ensures compliance with FTA regulations to include Buy America provisions; works with various vendors and suppliers to ensure proper support
• Ensures compliance with EPA, DEQ, and OSHA and other relevant regulations; maintains required inspections and repairs for safety-critical equipment
• Responsible for identifying safety requirements for maintenance staff and works in coordination with Transit’s Safety Coordinator to implement and ensure safety policy and protocols are enforced and followed by division staff

• Thorough knowledge and technical competence in light/medium/heavy vehicle repair and preventive maintenance
• Basic technical and repair knowledge of facility maintenance processes
• Thorough knowledge of the hazards and safety precautions of large-scale operations
• General knowledge of business practices applicable to public transit system management
• Proficient knowledge and experience with using Windows-based computers, Microsoft Office, software for tracking inventory/maintenance activities, etc.
• Ability to plan, direct, and supervise the work of others, including supervisory personnel
• Ability to prepare and maintain detailed records
• Ability to establish and maintain standard effective working relationships with public officials, associates, and the general public
• Ability to communicate ideas effectively both orally and in writing

Education and Experience

• Certificate/diploma/degree from a technical/vocational school specializing in a trade relevant to facilities maintenance, fleet maintenance, or other related field

• Associate/bachelor’s degree or other certification exhibiting continued education in business management, facilities management, or other related field preferred

• Minimum of five years of experience in the oversight of vehicle maintenance, facility maintenance, contract services management, or other related field

• Minimum of five years of supervisory experience, with 1-3 years of experience in a management-level position

• Or equivalent combination of education and experience

Special Requirements

• Valid commercial driver’s license (Class B with Air Brakes and P endorsement) in the Commonwealth of Virginia with a satisfactory driving record is required

• This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force, and occasional exertion of up to 100 pounds of force
• Work regularly requires using hands to finger, handle, or feel repetitive motions
• Frequently requires sitting, speaking, or hearing and reaching with hands and arms and occasionally requires standing, walking, climbing, or balancing, stooping, kneeling, crouching or crawling, smelling, pushing or pulling and lifting
• Work has standard vision requirements
• Vocal communication is required for expressing or exchanging information at normal spoken word levels
• Hearing is required to perceive information at normal spoken word levels
• Work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities
• Work regularly requires exposure to fumes or airborne particles, exposure to outdoor weather conditions, and exposure to vibration
• Frequently requires working near moving mechanical parts and occasionally requires exposure to toxic or caustic chemicals and exposure to bloodborne pathogens, and may be required to wear specialized personal protective equipment
• Work is generally in a loud noise location