Transit Fleet Coordinator (Program Administrator I)

City of Colorado Springs; Colorado Springs (CO); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Colorado Springs Transit department seeks a Transit Fleet Coordinator to lead administrative and analytical efforts for public programs. Responsibilities include managing maintenance contracts, developing vehicle plans, and ensuring compliance with grant rules and Buy America requirements.

Required is a related bachelor’s degree with at least one year of professional experience. Strong data analysis, budgeting, and communication skills are essential for success in this role.

Qualifications

• Bachelor’s degree in a related field.
• One year of full-time professional experience in a related area.

Responsibilities

• Coordinate activities with internal/external workgroups to ensure program oversight.
• Oversee and administer fleet maintenance contracts and related vehicles contracts.
• Maintain a comprehensive vehicle maintenance plan for purchase, servicing, and disposition of vehicles.
• Ensure compliance with federal, state, and local rules, including grant requirements.
• Track, record, and analyze operational data; maintain asset inventories.
• Develop statements of work and ensure contract compliance for vehicle purchases/maintenance.
• Analyze problems, propose actions, and implement solutions.
• Suggest best practices to optimize fleet size and usage.
• Manage bus emissions program and fleet titles/registrations.

Skills

Data analysis

Budget management

Contract administration

Communication

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Transit Fleet Coordinator (Program Administrator I)

About the Job:

The City of Colorado Springs Transit department is looking for a Transit Fleet Coordinator who's duties include performing a variety of administrative, analytical, and strategic operational duties in support of public programs for the City and/or multiple City agencies. This is accomplished by managing the existing programs; conducting needs assessments; evaluating and implementing processes and procedures; monitoring grants and program contracts; creating new strategies; and developing key community partnerships. Other duties include serving as liaison for leadership committees and being a subject matter expert of the programs.

Work Schedule:

This position will be required to provide after hours support.

This is a special at-will position funded by a FTA grant received by Transit annually.

We're an accredited pay equity employer! Your starting pay will be within the posted hiring range based on your years of experience and education. See the full potential of growth for this position here: 2026 Salary Schedule.

As a Transit Fleet Coordinator, you will:

• Coordinate assigned activities with internal and external workgroups; work with City and contractor staff to ensure effective program oversight
• Oversee and administer the Fleet Maintenance Service Contract and other vehicle related contracts, including monitoring for contract compliance and invoice accuracy, ensuring industry standards are met, resolving issues, and implementing corrective action plans as necessary
• Maintain a comprehensive vehicle maintenance plan for the effective purchase, servicing, and disposition of vehicles
• Ensure all program activities are compliant with federal, state, and local rules and regulations, including Federal Transit Administration required spare ratio, Buy America and other requirements
• Track, record, and analyze operational data
• Maintain accurate and detailed vehicle inventory records as part of the asset management program
• Develop technical specifications for statement of work and ensure contract compliance for vehicles purchase, maintenance, repairs, etc.
• Analyze problems and consequences; identify proposed actions and alternative solutions; and implement recommendations
• Recommend best practices to optimize fleet size and usage
• Manage bus emissions program
• Maintain fleet vehicle title and registrations
• Maintain Fleet Maintenance Plan
• Other duties as assigned

Learn more about this job by reviewing the class specification on City of Colorado Springs Class Specifications page.

We are looking for candidates who demonstrate:

Knowledge of:

• Operational characteristics and activities of maintenance programs for buses and other medium to heavy vehicles
• Methods and techniques of contract development, negotiation, administration, and compliance
• Methods and techniques of data collection, research, and report preparation
• Modern office technology and software, especially Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Access)
• Pertinent federal, state, and local laws, rules, and regulations, including regulations governing compliance for grant funded projects
• Maintain, track and update budgets for all responsible programs

Ability to:

• Prepare clear and concise status and project budget reports
• Communicate clearly and concisely, orally and in writing
• Establish and maintain effective working relationships

Qualifications:

• Bachelor’s degree from an accredited college or university with major coursework in a related area of study
• One year of full-time, professional experience in a related field

We value a diverse range of qualifications and experiences. Our organization views each year of further education as equivalent to each year of relevant work experience, and each year of additional relevant work experience as equivalent to each year of required education.

Desirable qualifications:

• Experience working in a municipal government setting
• Knowledge of project scheduling software
• Knowledge of Fleet Management Information System database applications, such as COTRAMs (Colorado Transit & Rail Awards Management System) and M5 (M5 Fleet Management System)
• Experience with federal grant project management and oversight
• Knowledge of low or zero emission vehicles

Please reach out to City Recruiting at [e-mail] for any questions about this position.