Transfer Coordinator

Midwestern State University Texas; Wichita Falls (TX); On-site; USD 417,000 - 536,000; Full time

Job summary

MSU Texas is seeking a Transfer Coordinator to support transfer students by guiding credit transfer and curriculum planning. You will maintain transfer equivalencies in the SIS and coordinate with Admissions, Academic Advising, and Financial Aid to ensure a smooth student experience.

You will monitor transfer data, prepare state reports, and act as the primary liaison for partner institutions. A Bachelor’s degree is required, with 2–4 years in registrar or admissions roles and strong

Qualifications

• 2–4 years of experience in college registrar, admissions, or student services.
• Bachelor degree required; Master’s preferred.
• Proficiency with student information systems.
• Strong interpersonal and communication skills.

Responsibilities

• Evaluate catalogs from other colleges and universities; resolve course equivalency questions.
• Serve as primary contact for transfer students, guiding credit transfer and curricula.
• Advise students on articulation agreements as they apply to plans.
• Develop Mustangs Transfer Guide (transfer pathway) materials.
• Monitor transfer student retention and satisfaction; address concerns.
• Maintain records in CRM and Banner; track partnership metrics.
• Prepare state reports on transfer students and partnership performance.
• Provide data-informed recommendations to leadership on partnerships to grow or renegotiate.
• Oversee the transfer dispute process.

Skills

Interpersonal communication

Organization

Attention to detail

Cross-functional collaboration

Education

Bachelor's degree

Master's degree preferred

Tools

Banner

Student Information System (SIS)

Job description

The Transfer Coordinator serves as a resource to transfer students, prepares transfer related reports to be submitted to various agencies, including the Texas Higher Education Coordinating Board, and monitors the transferability of courses to MSU. This position is responsible for maintaining and updating transfer equivalencies in MSU's SIS, and monitoring the effectiveness of student facing tools that assist in the transfer process. This position serves as MSU’s Transfer Liaison, which is a dedicated point of contact assisting transfer students with core curriculum and transferability of courses.The Transfer Coordinator works cross-functionally with Admissions, Academic Advising, and Financial Aid to ensure a smooth, well-supported student experience.

Position Transfer Coordinator Department Registrar, Office of the Starting Date Sep 1, 2026 Salary $3111.92 Monthly Plus Benefits Job # S007-27 Budget Position # CN0697 Posted 08/17/2026

Examples

Evaluate catalogs from other colleges and universities; collaborate with academic departments to resolve resulting course equivalency questions. Serve as the primary point of contact for transfer students, guiding them through credit transfer and field of study curricula. Advise students on how articulation agreements apply to their individual academic plans. Assist with development of Mustangs Transfer Guide (transfer guide pathways). Connect students with academic advising, financial aid, and student support services. Monitor transfer student retention and satisfaction, addressing concerns as they arise. Maintain accurate records in the CRM and student information system (Banner). Track transfer applicant, admit, and enrollment metrics by partner institution. Prepare state reports on transfer students as well as regular reports on partnership performance, and transfer pipeline health. Provide data-informed recommendations to leadership on which partnerships to grow, renegotiate, new partnership opportunities, etc. Oversee the transfer dispute process.

Physical Condition

.

Experience

2–4 years of experience in college registrar office, admissions office, or a student services role.

Knowledge

Strong interpersonal and communication skills, with the ability to build rapport with students from all academic and personal backgrounds.

Excellent organizational skills and attention to detail. Proficiency with student information systems.

Education

Bachelor degree required, Master's preferred.

Additional Requirements

This role requires occasional evening and weekend work for partnership meetings and orientation programming.

Standard Requirements

Requires the ability to maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.

This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.

All qualified applicants will receive consideration for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.