Part Time Program Coordinator – Guaranteed Admissions/Transfer Partnerships

Central Piedmont Community College; Charlotte, Northern (NC, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Central Piedmont Community College seeks a Program Coordinator – Guaranteed Admissions & Transfer Partnerships to coordinate admission processes, transfer partnerships, and student engagement, aligning with Guided Pathways to support students.

The role handles data, events, reviews applicants, partners with Academic Affairs, and uses CRM/SIS tools, requiring a Bachelor's degree and 1–2 years advising experience.

Qualifications

• Bachelor's degree in a related field and 1–2 years of college advising or student services experience.
• Strong organizational, event planning, and project coordination abilities.
• Proficiency with CRM systems and student information systems.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Coordinate guaranteed admission processes and transfer partnership initiatives.
• Collect and manage data for cohorts in programs.
• Prepare aggregate enrollment and progress data for partner institutions.
• Plan transfer events and oversee outreach activities.
• Review prospective applicants via secure platforms.
• Present transfer opportunities to internal and external audiences.
• Maintain transfer partnership calendar and coordinate visits.
• Collaborate with Academic Affairs and mentors to connect students with opportunities.
• Manage CRM communications and transfer partnership mailbox.
• Participate in committees, trainings, and institutional assessments.

Skills

Organizational skills

Event planning

Project coordination

Communication skills

Analytical skills

Customer service

Collaboration

Time management

Education

Bachelor's degree in a related field

Tools

CRM systems

Student Information Systems

Technology applications

Job description

The Program Coordinator – Guaranteed Admissions & Transfer Partnerships is responsible for coordinating guaranteed admission processes, transfer partnership initiatives, student engagement activities, and transfer-related events. This position supports the development, implementation, and continuous improvement of transfer partnership processes while incorporating a Guided Pathways approach to ensure a seamless transition for students completing transfer degrees and matriculating to partner institutions.

1. Develop, maintain, and manage data for all student cohorts participating in guaranteed admission and direct admission transfer partnership programs.

2. Compile and provide aggregate enrollment, registration, and academic progress data to partner institutions in accordance with articulation agreements and partnership requirements.

3. Coordinate departmental transfer events, including the Fall College Fair, Spring College Fair, Transfer Tuesdays, and other transfer-focused programming.

4. Serve as the primary reviewer of prospective applicants through secure institutional and partner platforms.

5. Present information on guaranteed admission and transfer partnership opportunities to internal and external audiences.

6. Represent the department through outreach activities, including classroom presentations, departmental meetings, student affairs events, and community engagement initiatives.

7. Coordinate and facilitate regular meetings with transfer partners to strengthen institutional relationships and support collaborative initiatives.

8. Develop and coordinate targeted programming for direct admission cohorts.

9. Coordinate and participate in student engagement activities, including travel to partner institutions and off-campus events as needed.

10. Support a team of advising professionals in implementing student engagement initiatives and transfer partnership activities.

11. Serve as a liaison with Academic Affairs and collaborate with faculty and campus partners to connect students with mentors, career pathways, and academic opportunities.

12. Develop expertise in transfer partnership pathways, Guided Pathways, institutional systems, and transfer processes, and share knowledge through training, collaboration, and presentations.

13. Manage the Academic Advising Transfer Partnerships mailbox and respond to inquiries in a timely manner.

14. Coordinate and communicate logistics for transfer partnership visits and maintain the department's transfer partnership calendar.

15. Attend and actively participate on transfer partnership committees and advisory boards.

16. Utilize the College's customer relationship management (CRM) system and communication tools to develop and implement targeted outreach campaigns.

17. Collect, analyze, and assess data to evaluate the effectiveness of transfer programming and student engagement initiatives.

18. Participate in ongoing professional development and comprehensive advisor training.

19. Participate in departmental and institutional assessment, planning, and annual performance evaluation processes.

20. Perform other duties as assigned.

Bachelor's degree from an accredited institution in Student Services, Psychology, Sociology, Social Work, Education, or a related field, and one to two years of college-level academic advising or student services experience; or an equivalent combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• Strong organizational, event planning, and project coordination skills.
• Knowledge of college policies, procedures, and student support services.
• Understanding of transfer pathways and direct admission partnership programs.
• Proficiency with CRM systems, student information systems, and other technology applications.
• Excellent written, verbal, presentation, and interpersonal communication skills.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to provide exceptional customer service to students, faculty, staff, and external partners.
• Ability to establish and maintain effective working relationships with individuals from diverse backgrounds.
• Ability to collaborate effectively across departments and multidisciplinary student support teams.
• Ability to interpret and apply institutional policies, procedures, and articulation agreements.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Working Conditions:

Typical office environment.

Occasional evening and weekend work may be required to support transfer events and outreach activities.

Periodic travel to partner institutions, community events, and college-sponsored programs may be required.