Transcription Assistant (Entry Level)

TeleSolv Consulting; Alexandria (VA); Hybrid; USD 24,025 - 26,325; Full time

Job summary

TeleSolv Consulting is seeking a Data Entry Specialist to support federal government projects. This hybrid position involves transcribing payroll data and ensuring accuracy while adhering to strict government protocols.

Applicants should have at least a high school diploma, two years of data entry experience, and be proficient in Microsoft Excel. The role requires strong attention to detail and organizational skills, with a commitment to data integrity and confidentiality.

Qualifications

• Minimum of 2 years of data entry experience, prior federal contract or payroll transcription experience highly desirable.
• Familiarity with secure handling of sensitive data and records management protocols.

Responsibilities

• Review electronic payroll documents submitted by contractors and subcontractors across the United States.
• Transcribe wage and project data from scanned PDFs into government-provided Excel spreadsheets.
• Ensure accuracy of at least 98%, as verified through random sampling by the Program Office.

Skills

Proficiency in Microsoft Excel

Data entry experience

Attention to detail

Organizational skills

Education

High school diploma or equivalent

Associate’s degree preferred

Job description

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a Data Entry Specialist.

This is a hybrid position based in the following locations: DC; Maryland (Charles, Prince George); Virginia (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Dallas and Stafford).

Department: Federal Services
Location: Dallas County, TX
Compensation: $17.44 / hour (up to $19.11 based on location)

Responsibilities

• Review electronic payroll documents submitted by contractors and subcontractors across the United States.
• Transcribe wage and project data from scanned PDFs into government‑provided Excel spreadsheets.
• Capture critical data elements including:
• Employee classification and identification number
• Hourly pay rates and fringe benefits
• Union status of employees
• Name and address of construction project
• Contractor and subcontractor information
• Complete transcription assignments for surveys covering up to three years of payroll data, often with overlapping survey schedules.
• Ensure accuracy of at least 98%, as verified through random sampling by the Program Office.
• Deliver all complete and accurate survey data files within 10 calendar weeks of receipt from the Program Office.
• Provide electronic copies of all data or materials developed, as requested.
• Participate in onboarding and transition activities, ensuring smooth adoption of procedures, documentation, and communication standards.
• Adhere strictly to Government security and privacy requirements, including safeguarding Personally Identifiable Information (PII) and sensitive payroll data.
• Support continuity of operations during federal holidays, inclement weather, or emergency closures, as directed by the Government.

Qualifications

• High school diploma or equivalent required. Associate’s degree preferred.
• Minimum of 2 years of data entry experience; prior federal contract or payroll transcription experience highly desirable.

Technical Skills

• Proficiency in Microsoft Excel, including data validation, formatting, and quality checks.
• Ability to interpret scanned payroll forms and transcribe into standardized formats.
• Familiarity with secure handling of sensitive data and records management protocols.

Core Competencies

• High attention to detail and organizational skills.
• Ability to consistently meet deadlines with overlapping workload.
• Strong written and verbal communication skills to coordinate with Program Office staff.
• Commitment to data integrity, accuracy, and confidentiality.

Background Investigation

This position requires a background investigation. The government will perform criminal, credit, tax, employment, and drug history background checks, with varying tolerances for issues. The investigation confirms the candidate’s good financial standing, timely tax filings, rehire eligibility, and compliance with federal restrictions on drug use.