Transactions Analyst

Caltrans: California Department of Transportation; United States; Hybrid; USD 67,000 - 84,000; Full time

Job summary

Caltrans: California Department of Transportation, through the Office of Transactions Services, seeks a Transactions Analyst (Analyst II) to serve as a staff resource, lead, and trainer to Personnel Specialists, ensuring timely payroll processing in accordance with policies and labor contracts.

The role includes providing administrative, training, and analytical support, with eligibility potentially through the Associate Governmental Program Analyst exam and a mandatory Statement of

Qualifications

• Experience working in Human Resources or Personnel, with understanding of HR processes.

Responsibilities

• Lead and train Personnel Specialists and Senior Personnel Specialists in payroll and transactions.
• Serve as expert resource resolving complex personnel issues related to transactions.
• Provide administrative and analytical support to the Office of Transactions Services.

Skills

Microsoft Excel

Microsoft Word

Microsoft Access

Analytical skills

Customer service

Tools

Microsoft Outlook

Job description

Job Description and Duties

Looking for a job that you can feel passionate about? The Office of Transactions Services (OTS) is seeking hard-working, resourceful, enthusiastic individuals committed to achieving excellence to work in a fast-paced environment while delivering quality customer service. The Associate Personnel Analyst (APA) acts as a staff resource, lead, and trainer to Personnel Specialists and Senior Personnel Specialists, ensuring our workforce is paid timely, in conformance with departmental and control agency policies and procedures, labor contracts, laws, rules and regulations. The APA serves as an expert resource and point of contact in resolving the most complex departmental personnel issues relating to personnel transactions.

Under the general direction of the Staff Services Manager I, the incumbent provides administrative, training, and analytical support for OTS. The APA demonstrates a positive attitude and a commitment to providing quality service that is accurate, timely, and exceeds our customers’ expectations.

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.

PARF#22-6-081 JC#506952

You will find additional information about the job in the Duty Statement.

Working Conditions

Position located at 1727 30th Street, Sacramento 95816

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’ current telework policy. While Caltrans supports telework, in-person attendance may be required based operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquarted location. Business travel reimbursements considers an employee's designated Headquarters location, primary residence, and may be subject to CalHR regulations and applicable bargaining unit contract provisions. All commute expenses to the headquarted location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ANALYST II

Additional Documents

• Job Application Package Checklist


• Duty Statement

Position Details

• Job Code #: JC-506952


• Position #(s): 702-008-5393-XXX


• Working Title: Transactions Analyst


• Classification: ANALYST II


• $6,031.00 - $7,547.00 A


• New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


• # of Positions: Multiple


• Work Location: Sacramento County


• Telework: Hybrid


• Job Type: Permanent, Full Time

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website: www.dot.ca.gov

Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Please complete your response to the statement below. The SOQ must be typed, single spaced, Century Gothic font, 12-point size, 1” margins and no more than one page in length. Failure to include and complete the SOQ may result in disqualification for interview.

• Describe your Human Resources experience and how that experience makes you the ideal candidate for this position.


• Describe your experience interpreting and applying personnel laws and rules, etc. and your ability to communicate processes in adherence to these rules to others.


• Describe your experience navigating through the various control agencies’ databases (such as SCO, CalPERS, CalHR etc.) and how you’ve assisted new staff in learning these.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.

Desirable Qualifications

• Ability to provide a positive and motivating work environment


• Ability to work cooperatively with others and provide the highest level of customer service in all situations


• Ability to respond quickly under pressure


• High level of independence and initiative


• Ability to handle challenging interpersonal interactions with tact and diplomacy


• Experience working in a fast-paced environment with ability to organize/prioritize workload to meet demands and adapt to ongoing change


• Ability to apply and interpret State and Federal laws, rules, policies, procedures and Collective Bargaining contracts


• Attentive to detail and problem-solving skills


• Proficiency in Microsoft Suite, including Outlook, Word, Excel, and Access

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Karlee Wootan
[phone]
[e-mail]

Hiring Unit Contact:
Lorna Prater
[phone]
[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Caltrans EEO Office
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.