Transactional Legal Assistant

Bell Nunnally; Dallas (TX); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health and dental premiums

Vision coverage

401(k) with employer match

STD/LTD premiums

Paid time off and holidays

Parental leave

Free parking

Job summary

Bell Nunnally, an established business law firm in the Arts District of downtown Dallas, seeks an experienced transactional legal assistant to support attorneys with complex corporate documents, including M&A, real estate, and tax transactions. You will coordinate closings, filings, and maintain electronic matter files while managing priorities and deadlines.

Reporting to the HR Manager, the role offers 40-hour weeks with occasional remote work one day per week and potential accommodations.

Qualifications

• Three to five years’ prior work experience in Corporate, M&A, Finance, or Commercial Transactions is preferred.
• Experience with corporate filings, entity management, Texas Secretary of State filings, and UCC filings.

Responsibilities

• Maintain organized electronic matter files and closing binders, track deadlines and transaction status across multiple matters.
• Manage attorney calendars and coordinate meetings.
• Handle business intake, conflict searches, engagement letters, and opening new matters.
• Process and track expense reports, reimbursements, and check requests.
• Enter time and assist with client billing matters.

Skills

Organization

Attention to detail

Time management

Communication

Tools

iManage

Microsoft Office

Adobe Acrobat

Docusign

Litera Compare

Job description

Transactional Legal Assistant

Bell Nunnally, a highly respected business law firm with a record of success spanning over four decades, is seeking an experienced transactional legal assistant. The firm is located in the Arts District of downtown Dallas and offers a full range of legal services such as litigation, commercial finance, bankruptcy, intellectual property, labor and employment, mergers and acquisitions, immigration and real estate. Our firm has been recognized as a "Top 100 Place to Work" by the Dallas Morning News and has won a "Compass Award" from the Leadership Council on Legal Diversity (LCLD).

This position will assist assigned attorneys with preparation, drafting, and management of complex legal and corporate documents, including corporate M&A, real estate, tax, and financial transactions. The work includes assisting with mergers and acquisitions, closings, and corporate transactions, signature packets, coordinating Secretary of State and UCC filings, entity formations, dissolutions, and corporate maintenance. Responsible for organizing and maintaining many electronic corporate files and must be comfortable with managing priorities, keeping deals moving, and becoming a trusted resource for both attorneys and other legal assistants. Reports to the firm’s HR manager.

Job Responsibilities

• Maintain organized electronic matter files, closing binders, and document repositories, and track closing checklists, regulatory filing timelines, and transaction status across multiple concurrent matters, and monitor active transactions and critical deadlines.
• Manage attorney calendars and coordinate meetings.
• Manage the business intake process, run conflict searches, draft engagement letters, and open new matters.
• Process, organize, and track assigned attorneys’ expense reports, reimbursements, and check requests.
• Enter attorney billable and nonbillable time on a regular basis and assist with client billing matters.

Minimum Qualifications

• Three to five years’ prior work experience in Corporate, M&A, Finance, or Commercial Transactions is preferred for this role.
• Working knowledge of corporate filings, entity management, Texas Secretary of State filings, and UCC filings.
• Experience with iManage, Microsoft Office, Adobe Acrobat, Docusign, and familiarity with redlining tools (i.e. Litera Compare) and Adobe Acrobat Pro PDF manipulation tools.
• Excellent spelling and proofreading skills and experience working with a document management system.
• Highly organized and comfortable juggling multiple deadlines.
• Regular and consistent attendance and the ability to work a regular 8-hour work schedule Monday through Friday (plus 1-hour unpaid lunch break) are required.
• Ability to work overtime as needed on occasion to meet workload demands.

Working Environment

• Regular, predictable, and punctual attendance is required for performance of duties.
• Work requires physical presence in the office with option for remote work one day per week. Accommodations for additional remote work are considered on a case-by-case basis.
• Work hours are Monday through Friday 9am to 6pm (with some flexibility) plus a one-hour unpaid lunch break each workday.
  

We offer a strong benefits package including covering both health and dental premiums for our employees, vision, 401(k) with employer match, employer paid premiums for STD and LTD, paid time off and holidays, paid parental leave, and free garage parking, among other benefits.

This is a non-exempt position with a 40-hour workweek. Bell Nunnally is an equal opportunity employer. For more information about Bell Nunnally, please visit https://www.bellnunnally.com/.