Litigation Legal Assistant

Bell Nunnally; Dallas (TX); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health and dental premiums

401(k) with employer match

Paid time off and holidays

Parental leave

Free garage parking

Job summary

Bell Nunnally in Dallas, TX seeks an experienced litigation legal assistant to support assigned attorneys across heavy docket matters in business and commercial litigation. You will manage calendars, prepare pleadings and correspondence, assist with meetings, hearings, and trials, and help with billing and expense reporting.

The role requires legal knowledge, strong organization, and the ability to work in a fast-paced environment with occasional overtime; one remote workday per week is

Qualifications

• Knowledge of civil procedure and e-filing in state and federal courts.
• Able to type 80+ wpm with high accuracy.
• Proficient in MS Word, Excel, Outlook, Acrobat; familiarity with iManage a plus.
• Capable of handling high-volume, deadline-driven work and billing support.

Responsibilities

• Calendar due dates and deadlines; file and serve documents in state and federal courts.
• Support attorneys; coordinate with staff and departments to complete daily tasks.
• Prepare, edit, and format legal documents such as pleadings, subpoenas, and correspondence.
• Maintain attorneys' calendars; schedule travel, depositions, meetings, hearings, and trials.
• Process expense reports, reimbursements, and check requests for assigned attorneys.
• Open new matters; interface with clients and vendors to build relationships.
• Enter billable and nonbillable time; assist with client billing matters.

Skills

Civil procedure knowledge

Typing speed

Document handling

Billing support

Calendar management

Communication

Tools

MS Word

Excel

Outlook

Acrobat

iManage

Job description

Litigation Legal Assistant - Business and Commercial Litigation

Bell Nunnally, a highly respected business law firm with a record of success spanning over four decades, is seeking an experienced litigation legal assistant. The firm is located in the Arts District of downtown Dallas and offers a full range of legal services such as litigation, commercial finance, bankruptcy, intellectual property, labor and employment, mergers and acquisitions, immigration and real estate. Our firm has been recognized as a "Top 100 Place to Work" by the Dallas Morning News and has won a "Compass Award" from the Leadership Council on Legal Diversity (LCLD).

This position will assist assigned attorneys with managing a heavy docket of litigation matters and coordinate related office activities. Work requires knowledge of legal, secretarial, and office practices. Job duties include preparing correspondence, legal documents, and organizing files; assisting assigned attorneys with preparing for meetings, hearings, and trials; scheduling and calendaring; and assisting with monthly client billing and preparing expense reports. Responsible for organizing and maintaining many electronic litigation files and must be comfortable working with litigation pleadings and discovery.

Job Responsibilities

• Calendaring due dates and deadlines, filing and serving documents in both state and federal courts; creating legal documents, opening new matters, and processing various related administrative tasks.
• Perform legal support tasks and collaborate with attorneys, other staff members, and firm functional departments for completion of daily tasks.
• Prepare, edit, and format legal documents such as pleadings, summonses, complaints, motions, subpoenas, and correspondence of a legal nature in the practice of business and commercial litigation matters.
• Maintain assigned attorneys’ calendars, including scheduling appointments and meetings for travel, depositions, meetings, hearings, and trial dates and deadlines.
• Process, organize, and track assigned attorneys’ expense reports, reimbursements, and check requests.
• Open new matters, interface with firm clients and vendors, and establish ongoing positive business relationships.
• Enter attorney billable and nonbillable time on a regular basis and assist with client billing matters.

Minimum Qualifications

• General knowledge of the rules of civil procedure and e-filing in state and federal courts in Texas; federal and state appellate experience helpful but not required.
• Perform work with a high level of accuracy in a high-volume and deadline driven environment.
• Accurate typing of 80+ wpm and excellent computer skills, including scanning and electronic filing of documents.
• Ability to be a productive self-starter who can anticipate needs, identify problems, find solutions, meet deadlines, and does not need heavy supervision.
• Excellent organization, time management, and communication skills.
• Regular and consistent attendance and the ability to work a regular 8-hour work schedule Monday through Friday (plus 1-hour unpaid lunch break) are required.
• Ability to work overtime earlier morning, evenings and/or weekends as needed on occasion to meet workload demands.
• Ability to use MS Word, Excel, Outlook, Acrobat, and a document management system, i.e. iManage, proficiently is essential; ability to create tables of authorities using Best Authority ideal but not required.

Physical Demands and Working Environment

• Work is performed in an office environment and involves everyday risks or discomforts, requiring normal safety precautions when performing work. Work requires frequent walking, standing, bending, and carrying items up to 10 pounds.
• Regular, predictable, and punctual attendance is required for performance of duties.
• Work requires physical presence in the office with the option for one remote workday per week.
• Work hours are Monday through Friday 9am to 6pm (with some flexibility) with a one-hour unpaid lunch break each workday.

We offer a strong benefits package including covering both health and dental premiums for our employees, vision, 401(k) with employer match, employer paid premiums for STD and LTD, paid time off and holidays, paid parental leave, and free garage parking, among other benefits.

This is a non-exempt position with a 40-hour workweek. Bell Nunnally is an equal opportunity employer. For more information about Bell Nunnally, please visit https://www.bellnunnally.com/.