Transactional & Executive Legal Assistant

GableGotwals; Tulsa (OK); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance (including dental) on

Teladoc appointments

Group term life insurance and long‑/de

Supplemental life, vision, AFLAC, and,

Medical and dependent care flexible FS

401(k) and profit-sharing plan

PTO, sick leave, and floating holiday

Paid parental leave

Twenty-six remote days per year

Job summary

Gable Gotwals, a leading Oklahoma law firm, seeks a Transactional Legal and Executive Assistant to support transactional matters, real estate, and litigation processes. You will collaborate closely with attorneys, firm leadership, and the Board to manage matters from inception through closing, coordinate key meetings, and maintain organized records.

This role tracks deadlines, facilitates document execution and filings, and handles calendar logistics in a fast-paced environment while upholding

Qualifications

• Associate degree in legal studies or related field with 3+ years experience; or 5+ years of relevant work experience
• Notary preferred
• Knowledge of local, out-of-state, and federal court litigation documentation, deadlines and filing procedures (e-filing or paper)

Responsibilities

• Draft, revise, and proofread complex legal documents including transactional and corporate materials, real estate documents, and regulatory filings
• Support the full transaction lifecycle by maintaining checklists, preparing closing binders, tracking documents, and facilitating execution and closing deliverables
• File and record documents with courts, county clerks, Secretary of State offices, and other governmental agencies, including SEC filings through EDGAR
• Maintain organized client files per firm policies and document management standards
• Conduct conflict checks and assist with legal and public records research
• Manage attorney calendars and meeting logistics, including scheduling, travel coordination, and preparation for client-facing activities
• Support real estate and related litigation matters, including filing, service of process, deadlines, and tracking
• Coordinate filings, recordings, and case-related expenses, ensuring timely processing
• Assist with preparation and delivery of final offer packages and track responses
• Manage executive calendar activity and related logistics, including meetings, client development efforts, and firm events
• Coordinate Board and leadership meetings, including annual schedules and retreats
• Prepare and distribute meeting materials and ensure follow-up
• Support attorney employment documentation including offers and shareholder agreements
• Maintain confidentiality in all executive, board, personnel, and firm matters

Skills

Exceptional organizational skills

Strong written and verbalcommunication

Advanced MS Word/Excel/Outlook

Experience with document management

Discretion and confidentiality

Education

Associate degree in legal studies or related field with 3+ years experience

Notary preferred

Knowledge of court litigation documentation and filing procedures

Tools

NetDocuments

Elite

PACER

SEC/EDGAR filings

Secretary of State filing systems

Job description

Gable Gotwals, a leading Oklahoma law firm, seeks a Transactional Legal and Executive Assistant to support transactional matters, real estate, and litigation processes. You will collaborate closely with attorneys, firm leadership, and the Board to manage matters from inception through closing, coordinate key meetings, and maintain organized records.

This role tracks deadlines, facilitates document execution and filings, and handles calendar logistics in a fast-paced environment while upholding