Transaction Specialist - Commercial RE

Vokari Search Partners; Richmond (VA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical & Dental Insurance

Short & Long Term disability

401K

Paid Time Off

Paid Holidays

Discretionary Bonuses

Job summary

Vokari Search Partners in Richmond, VA seeks a highly organized Transaction Support Associate to assist two senior commercial real estate brokers and support the brokerage team in Richmond, VA. You will help manage leasing and sales transactions, prepare marketing materials, maintain databases and deliver client service.

Responsibilities include coordinating transactions from listing through closing, preparing leases and contracts, tracking deadlines, and supporting attorneys, lenders and

Qualifications

• Associate or bachelor’s degree preferred.
• 2+ years of administrative experience preferred (commercial real estate, banking, legal, or similar).
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office and CRM systems; experience with Adobe Acrobat or Canva is a plus.
• Professionalism, discretion, and willingness to learn.

Responsibilities

• Coordinate commercial lease and sales transactions from listing through closing.
• Prepare leases, amendments, contracts, abstracts, and transaction documentation.
• Track deadlines and coordinate with clients, attorneys, lenders, and contractors.
• Provide daily administrative support: calendars, tours, proposals, presentations, and client communication.
• Create brochures, presentations, and maintain online listings and website updates.
• Conduct market research: available properties, comps, trends, and prospects.
• Maintain accurate transaction files, CRM records, and property databases.
• Identify workflow improvements using technology and emerging AI tools.

Skills

Organizational skills

Communication

Time management

Education

Associate or Bachelor's degree

Tools

CRM systems

Adobe Acrobat

Canva

Microsoft Office

Job description

We are seeking a highly organized, detail-oriented Transaction Support Associate to assist two senior commercial real estate brokers and support the brokerage team. This role helps manage commercial leasing and sales transactions, prepares marketing materials, maintains databases, and delivers excellent client service.

Key Responsibilities:

• Coordinate commercial lease and sales transactions from listing through closing.
• Prepare leases, amendments, contracts, abstracts, and transaction documentation.
• Track deadlines and coordinate with clients, attorneys, lenders, and contractors.
• Provide daily administrative support: calendars, tours, proposals, presentations, and client communication.
• Create brochures, presentations, and maintain online listings and website updates.
• Conduct market research: available properties, comps, trends, and prospects.
• Maintain accurate transaction files, CRM records, and property databases.
• Identify workflow improvements using technology and emerging AI tools.

Qualifications:

• Associate or bachelor’s degree preferred
• 2+ years of administrative experience preferred (commercial real estate, property management, banking, legal, title or similar)
• Strong organizational, communication, and time-management skills
• High attention to detail; proficiency in Microsoft Office
• Experience with CRM systems, Adobe Acrobat, Canva or similar tools is a plus
• Professionalism, confidentiality, initiative, and willingness to learn
• Regular Office Hours
• Medical & Dental Insurance, Short & Long Term disability benefits
• 401K
• Paid Time Off and Paid Holidays
• Discretionary Bonuses

About the Company:

A full-service commercial real estate firm specializing in brokerage, leasing, sales, investment services and property management throughout Central Virginia.