Transaction Specialist-30787

Rush University Medical Center; Chicago (IL); On-site; USD 48,000 - 68,000; Full time

Job summary

Rush University Medical Center in Chicago, IL seeks an HR Specialist to support back‑office operations for benefits, compensation, payroll and other people processes. The role maintains positions, org units, and employment expense allocations while serving as an entry point for HR reporting requests.

At least an associate degree and 1+ years in HRIS are needed; bachelor’s or HR certifications are a plus. Strong communication, detail‑oriented and process improvement mindset are expected.

Qualifications

• Experience with HRIS systems and confidentiality required.
• Knowledge of employee benefits, compensation and employment laws.
• Ability to handle sensitive situations with professionalism.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Maintains personnel files and confidentiality of records.
• Performs routine HR transactions including onboarding, transfers, promotions, leaves, terminations.
• Collaborates with HR centers of expertise to resolve benefits, payroll and processing issues.
• Improves standard operating procedures for transaction processing.
• Answers questions on people processes and policies; advocates self-service tools.
• Conducts audits and prepares required reports (I-9, EEO-1, payroll).
• Ensures COBRA, HIPAA, ERISA compliance in benefits administration.

Skills

HRIS experience

Confidentiality

Attention to detail

Analytical skills

Written communication

Verbal communication

Time management

Microsoft Office

Problem solving

Education

Associate degree

High school diploma with experience accepted

Bachelor’s degree in HR/Business (preferred)

SHRM/HR certifications asset

CBP/CEBS/CCP credentials asset

Tools

Infor/Lawson

Microsoft Office Suite

Job description

Location: Chicago, Illinois

Hospital: Rush University Medical Center

Department: Employee Service Center

Work Type: Full Time

Work Schedule: 8 Hr (8:30 AM - 5:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $23.12 - $32.66 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. This role has a corresponding incentive plan based on multiple factors. incentive compensation and additional benefits can be found on our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits)

Summary

The Human Resource Specialist position performs back-office administrative tasks and services to support effective and efficient operations of Rush’s people processes. This position processes routine transactions of low to moderate complexity in accordance with standard operating procedures and as required to support accurate processing of benefits, compensation, payroll, and other key employee administrative people processes. This position also administers the organizational structure through maintenance of positions, organizational units, and employment expense allocations. This position also serves as a front-door for consulting and/or fulfilling low to moderate complexity HR reporting requests. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures

Other Information

Required Job Qualifications:

• Associate degree.
• A high school diploma with at least two years of relevant work experience will be accepted in lieu of an associate degree.
• 1+ years of hands‑on experience utilizing a complex HRIS system; prior experience using Infor/Lawson an asset.
• Knowledge of relevant employee benefits, compensation, and employment laws/regulations.
• Ability to manage sensitive and confidential situations with tact and professionalism.
• Excellent attention to detail.
• Strong analytical and problem‑solving skills.
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills, including the ability to work under time pressure to meet established transaction service level agreements.
• Assertive self‑starter and independent thinker with ability to work effectively both individually and in team environment.
• Proficient with Microsoft Office Suite.

Preferred Job Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, Finance or related preferred.
• SHRM-CP, SHRM-SCP, HRCI-PHR, or HRCI-SPHR professional certifications an asset.
• Certified Benefits Professional (CBP) or Certified Employee Benefits Specialist (CEBS) professional designations an asset.
• Certified Compensation Professional (CCP) professional designation an asset.

Physical Demands

• Physical, mental (specify amount and duration)

Responsibilities

• Maintains accurate and up‑to‑date personnel files, records, and documentation while ensuring confidentiality of these files and records is preserved at all times.
• Performs routine administrative tasks related to employee transactions and transitions including but not limited to: on‑boarding, internal transfers, promotions, life events, special payments, layoffs, leaves of absence, terminations, and other special programs.
• Collaborates with people process centers of expertise, as necessary, to research and resolve benefits, compensation, payroll and other people process processing issues.
• Adapts existing processes and standard operating procedures of low to moderate complexity, as required, to continuously improve services offered by the transaction processing team.
• Answers frequently asked questions related to people processes and policies; refers more complex questions to Sr. HR Specialists and/or appropriate centers of expertise.
• Promotes use of employee and manager self‑service by coaching on availability and usage of ESS/MSS transactions on the employee service portal and via the core HR system.
• Conducts or assists with record audits and preparation/filing of mandatory reports, which may include I‑9 audits, EEO‑1 filings, payroll audits, and other compliance reviews.
• Ensures employee benefit administration is performed in compliance with the applicable provisions of COBRA, HIPAA, and ERISA.
• Performs other related duties as assigned.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.