Transaction Coordinator

Compass Real Estate - Peninsula; Town of Florida (NY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid vacation and holidays

Health benefits

401(k) plan

Flexible spending accounts (FSAs)

Commuter program

Life and disability insurance

Employee Assistance Program

Pet insurance

Job summary

Compass is seeking a Transaction Coordinator to support our Florida listings and closings. You will manage document tracking, deadlines, and compliance from contract to close, and assist agents with commission-related inquiries.

The role emphasizes collaboration with lenders, attorneys and title companies, ensuring a smooth closing process and accurate records across brokerage systems.

Qualifications

• 3+ years in a real estate transaction process or related coordination role.
• Familiarity with Florida real estate forms preferred.
• Strong written, quantitative, verbal and presentation skills.

Responsibilities

• Handle document tracking from listing to close, ensuring compliance and timely processing.
• Manage contract deadlines and validate accuracy of records across systems.
• Respond to inquiries regarding commissions, deductions and payouts.
• Collaborate with sales managers and support teams to provide outstanding agent support.

Skills

Real estate coordination

Attention to detail

Communication

Confidentiality

Education

Bachelor's degree

Job description

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

The Transaction Coordinator role involves collaborating within our team to manage all compliance and administrative aspects of the listings, transaction, and commission process. Daily Agent interaction is a key part of this crucial operational role.

The support our Transaction Coordinators provide allows our Agents to focus on building client relationships and developing their businesses. Our team provides comprehensive support and acts as the central point of contact for all relevant stakeholders, ensuring a smooth closing process. From document preparation and deadline tracking, regular updates for all parties to a transaction and submitting deals for payout, your goal is to facilitate the process for Agents and clients at every stage. You will also collaborate closely with local lenders, attorneys, and title companies, utilizing your extensive experience and strong industry contacts for each contract you process.

Please note: This role requires you to work in-office twice per month, with the flexibility to work from any Compass office in Florida.

At Compass You Will

• Handle document tracking for a large volume of real estate transactions from listing to close, and/or contract to close, ensuring compliance with brokerage and legal requirements
• Ensure real estate contracts are processed properly and in a timely matter, with a focus on the details
• Manage and track contract deadlines to ensure all timelines are met
• Navigate company systems to validate accuracy of compliance and commission records
• Provide support to Agents in response to inquiries regarding commission payouts, deductions, and commission calculations
• Collaborate with sales managers and other support teams to offer outstanding support to the agents

What We Are Looking For

• 2+ years of experience in a real estate transaction-processings function, coordination, accounting, or payroll function preferred
• Familiarity with standard real estate forms used in Florida
• Strong written, quantitative, verbal, and presentation skills
• Ability to digest detailed contracts and make informed decisions based on content
• Ability to maintain strict confidentiality of Agent’s contract data
• Work independently and collaboratively in a team environment
• Customer service-oriented personality
• Impeccable attention to detail and problem-solving skills
• B.A. or B.S. degree preferred

Perks That You Need To Know About

• Participation in our incentive programs (which may include eligible cash, equity, or commissions)
• Paid vacation, holidays, sick time, parental leave, and recharge leave
• Medical, tele-health, dental and vision benefits
• 401(k) plan
• Flexible spending accounts (FSAs)
• Commuter program
• Life and disability insurance
• Maven (a support system for new parents)
• Carrot (fertility benefits)
• UrbanSitter (caregiver referral network)
• Employee Assistance Program
• Pet insurance

Do your best work, be your authentic self.

At Compass, we believe that everyone deserves to find their place in the world — a place where they feel like they belong, where they can be their authentic selves, where they can thrive. Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

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