Transaction Coordinator

Compass; Miami Beach (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Incentive programs

Paid vacation & holidays

Sick time

Parental leave

Recharge leave

Medical benefits

Telehealth

Dental benefits

Vision benefits

401(k)

FSAs

Commuter program

Life and disability insurance

Maven

Carrot fertility benefits

UrbanSitter

Employee Assistance Program

Pet insurance

Job summary

Compass is seeking a Transaction Coordinator to join the in-office team in Florida. You will manage document tracking, contract deadlines, and compliance across listings, transactions, and commissions, acting as the central contact for lenders, attorneys, and title companies.

You will support Agents by answering inquiries on commissions and payouts, while coordinating with managers to deliver exceptional service and a smooth closing process.

Qualifications

• 2+ years in a real estate transaction process, coordination, accounting, or payroll function preferred.
• Familiarity with Florida real estate forms.
• Strong written, quantitative, verbal, and presentation skills.
• Ability to digest detailed contracts and make informed decisions.
• Maintain strict confidentiality of Agent’s contract data.

Responsibilities

• Handle document tracking for a high volume of real estate transactions from listing to close or contract to close.
• Ensure contracts are processed accurately and timely with focus on details.
• Manage and track contract deadlines to meet all timelines.
• Validate accuracy of compliance and commission records in company systems.
• Provide support to Agents regarding commissions, deductions, and payouts.
• Collaborate with sales managers and other support teams to assist agents.

Skills

Attention to detail

Customer service orientation

Communication skills

Discretion and confidentiality

Education

BA/BS degree preferred

Job description

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

The Transaction Coordinator role involves collaborating within our team to manage all compliance and administrative aspects of the listings, transaction, and commission process. Daily Agent interaction is a key part of this crucial operational role.

The support our Transaction Coordinators provide allows our Agents to focus on building client relationships and developing their businesses. Our team provides comprehensive support and acts as the central point of contact for all relevant stakeholders, ensuring a smooth closing process. From document preparation and deadline tracking, regular updates for all parties to a transaction and submitting deals for payout, your goal is to facilitate the process for Agents and clients at every stage. You will also collaborate closely with local lenders, attorneys, and title companies, utilizing your extensive experience and strong industry contacts for each contract you process.

Please note: This role requires you to work in-office twice per month, with the flexibility to work from any Compass office in Florida.

At Compass You Will

• Handle document tracking for a large volume of real estate transactions from listing to close, and/or contract to close, ensuring compliance with brokerage and legal requirements
• Ensure real estate contracts are processed properly and in a timely matter, with a focus on the details
• Manage and track contract deadlines to ensure all timelines are met
• Navigate company systems to validate accuracy of compliance and commission records
• Provide support to Agents in response to inquiries regarding commission payouts, deductions, and commission calculations
• Collaborate with sales managers and other support teams to offer outstanding support to the agents

What We Are Looking For

• 2+ years of experience in a real estate transaction-processings function, coordination, accounting, or payroll function preferred
• Familiarity with standard real estate forms used in Florida
• Strong written, quantitative, verbal, and presentation skills
• Ability to digest detailed contracts and make informed decisions based on content
• Ability to maintain strict confidentiality of Agent’s contract data
• Work independently and collaboratively in a team environment
• Customer service-oriented personality
• Impeccable attention to detail and problem‑solving skills
• B.A. or B.S. degree preferred

Perks That You Need To Know About

• Participation in our incentive programs (which may include eligible cash, equity, or commissions).
• Plus paid vacation, holidays, sick time, parental leave, and recharge leave
• Medical, tele-health, dental and vision benefits
• 401(k) plan
• Flexible spending accounts (FSAs)
• Commuter program
• Life and disability insurance
• Maven (a support system for new parents)
• Carrot (fertility benefits)
• UrbanSitter (caregiver referral network)
• Employee Assistance Program
• Pet insurance

Do your best work, be your authentic self.

At Compass, we believe that everyone deserves to find their place in the world – a place where they feel like they belong, where they can be their authentic selves, where they can thrive. Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

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