Transaction Coordinator

Compass; Illinois; Hybrid; USD 43,000 - 48,000; Full time

Benefits offered by this job

Bonuses and RSUs

Paid time off

401(k) plan

FSAs

Commuter program

Pet insurance

Maven support for new parents

Job summary

Compass is seeking a Transaction Coordinator to manage the compliance and administrative aspects of listings, transactions and commissions. You will work closely with Agents and act as a central contact to ensure a smooth closing process, from document prep to payout submission.

This hybrid role requires 2+ years in real estate transaction processing, familiarity with standard forms, and strong communication with confidentiality. Base pay is hourly with bonuses and a generous benefits package.

Qualifications

• 2+ years in a real estate transaction-processing function, coordination, accounting, or payroll preferred.
• Familiarity with standard real estate forms.
• Strong written, quantitative, verbal, and presentation skills.
• Ability to digest detailed contracts and make informed decisions.
• Maintain strict confidentiality of agents' contract data.
• Work independently and collaboratively in a team environment.
• Customer service-oriented personality.
• Impeccable attention to detail and problem-solving skills.
• Bachelor's degree preferred.

Responsibilities

• Handle document tracking for a high volume of real estate transactions from listing to close, ensuring compliance with brokerage and legal requirements.
• Ensure contracts are processed properly and promptly with attention to detail.
• Manage and track contract deadlines to ensure all timelines are met.
• Navigate company systems to validate accuracy of compliance and commission records.
• Provide support to Agents in response to inquiries regarding commission payouts, deductions, and calculations.
• Collaborate with sales managers and other support teams to offer outstanding agent support.

Skills

Attention to detail

Communication skills

Confidentiality

Customer service

Independent & team work

Education

Bachelor's degree preferred

Job description

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

• This position is required to work out of a Compass office one day every other week: preferably Lincoln Park, IL, or any MN or WI office*

The Transaction Coordinator role involves collaborating within our team to manage all compliance and administrative aspects of the listings, transaction, and commission process. Daily interaction with Agents is a key part of this crucial operational role.

The support our Transaction Coordinators provide allows our Agents to focus on building client relationships and developing their businesses. Our team provides comprehensive support and acts as the central point of contact for all relevant stakeholders, ensuring a smooth closing process. From document preparation and deadline tracking to regular updates for all parties to a transaction and submitting deals for payout, your goal is to facilitate the process for Agents and clients at every stage. You will also collaborate closely with local lenders, attorneys, and title companies, utilizing your extensive experience and strong industry contacts for each contract you process.

Compass values in-person connection. While this department currently operates under a hybrid attendance policy, we ask employees to prioritize visiting local offices where they can connect with colleagues and customers in person more regularly. You will be expected to comply with your department's schedule, as outlined by your hiring manager. Please note that the department's current policy is subject to change.

At Compass, You Will

• Handle document tracking for a large volume of real estate transactions from listing to close, and/or contract to close, ensuring compliance with brokerage and legal requirements
• Ensure real estate contracts are processed properly and promptly, with a focus on the details
• Manage and track contract deadlines to ensure all timelines are met
• Navigate company systems to validate accuracy of compliance and commission records
• Provide support to Agents in response to inquiries regarding commission payouts, deductions, and commission calculations
• Collaborate with sales managers and other support teams to offer outstanding support to the agents

What We Are Looking For

• 2+ years of experience in a real estate transaction-processing function, coordination, accounting, or payroll function preferred
• Familiarity with standard real estate forms
• Strong written, quantitative, verbal, and presentation skills
• Ability to digest detailed contracts and make informed decisions based on content
• Ability to maintain strict confidentiality of agents' contract data
• Work independently and collaboratively in a team environment
• Customer service-oriented personality
• Impeccable attention to detail and problem-solving skills
• B.A. or B.S. degree preferred

Compensation

The base pay range for this position is $31.25-$34.71/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonuses and restricted stock units may be provided as part of the compensation package, in addition to a full range of benefits. Base pay is based on market location. Minimum wage for the position will always be met.

Perks That You Need To Know About

Participation in our incentive programs (which may include eligible cash, equity, or commissions). Plus paid vacation, holidays, sick time, parental leave, and recharge leave; medical, tele-health, dental and vision benefits; 401(k) plan; flexible spending accounts (FSAs); commuter program; life and disability insurance; Maven (a support system for new parents); Carrot (fertility benefits); UrbanSitter (caregiver referral network); Employee Assistance Program; and pet insurance.

Do your best work, be your authentic self.

At Compass, we believe that everyone deserves to find their place in the world — a place where they feel like they belong, where they can be their authentic selves, where they can thrive. Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

Notice for California Applicants

Los Angeles County Fair Chance Notice