Transaction Coordinator

Marcus & Millichap Real Estate Investment Services, Inc.; Del Mar (CA); On-site; USD 42,237 - 46,370; Full time

Job summary

Marcus & Millichap Real Estate Investment Services, Inc. is seeking a Transaction Coordinator to support the accurate and timely processing of real estate transaction documentation. This role ensures smooth documentation workflows and maintains transaction records, making it essential to the success of the team.

The ideal candidate has a high school diploma, relevant experience in administrative support, and proficiency in Microsoft Office Suite. The hourly pay ranges from $30.66 to $33.66, depending on experience and job-related skills.

Qualifications

• At least two (2) years of experience in administrative support, transaction coordination, or revenue operations.
• Valid real estate license required as the position is part of an Agent Team.
• Familiarity with real estate closing documents is a plus.

Responsibilities

• Conduct pre-listing request due diligence for clients.
• Create and maintain listing agreements and state legal documents.
• Coordinate the opening of escrow and manage timelines.

Skills

Microsoft Office Suite

Excel

InDesign

Attention to detail

Organizational skills

Effective communication

Education

High school diploma

Associate degree

Job description

Company Overview

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a premier commercial real estate brokerage firm specializing in investment sales, financing, research, and advisory services. With a national platform spanning 80+ offices across the U.S. and Canada, the firm completed over 8,800 transactions in 2025, with $50.8 billion in sales volume. Our mission is to help our clients create and preserve wealth through exceptional real estate investment expertise and service.

Position Summary

The Transaction Coordinator supports the accurate and timely processing of real estate transaction documentation. This role is responsible for maintaining transaction records, coordinating with internal teams, and ensuring smooth documentation workflows. The base hourly range is $30.66 – $33.66. Actual pay will be determined by factors such as education, experience, and job‑related skills relevant to the role.

Responsibilities

• Conduct pre‑listing request due diligence for clients, including abstracting and labeling documents into the client folder.
• Create and maintain listing agreements, state legal documents, and onboarding documents for new listings.
• List properties on MNET, Crexi, Costar, and the personal website, and create marketing pieces for LinkedIn and email databases.
• Order title work and confirm lease details such as ROFR and ROFO, coordinating processes as needed.
• Coordinate the opening of escrow, manage escrow timelines, and maintain contact sheets.
• Arrange third‑party orders (Phase 1 surveys, zoning reports, appraisals) and coordinate site visits with sellers or tenants.
• Order or request estoppel agreements and SNDAs, ensuring all parties comply with contract timelines.
• Coordinate the closing of escrow and submit commission demand requests.
• Update insurance with buyer and lender, adding parties as additionally insured.
• Troubleshoot and overcome objections throughout the transaction process.
• Process tenant notice letters and coordinate rent with buyers when representing them.
• Submit closing documents internally with all required information.
• Create closing marketing pieces for LinkedIn and email databases.
• Evaluate and process comparable sales, identifying closed and on‑market comps and abstracting necessary data.
• Communicate with listing agents to confirm listing status.
• Perform additional duties as assigned.

Qualifications

• High school diploma required; an associate degree is preferred.
• At least two (2) years of experience in administrative support, transaction coordination, or revenue operations.
• Proficiency in Microsoft Office Suite, Excel, and InDesign.
• Strong attention to detail and organizational skills.
• Effective written and verbal communication skills.
• Ability to manage multiple tasks under tight deadlines.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with real estate closing documents is a plus.
• Valid real estate license required as the position is part of an Agent Team.

Equal Opportunity Statement

Marcus & Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.