Training Specialist

Dynamic Works Institute; Sand Springs (OK); On-site; USD 29,000 - 30,000; Full time

Job summary

Dynamic Workforce Solutions is seeking a Training Specialist for our Tulsa, OK office. The role focuses on developing and overseeing staff training, onboarding, and certification efforts to meet quality and performance standards.

You will manage training trackers, OneDrive content, and scheduling of new hire training, while coordinating with local staff, SMEs, and project leadership to ensure timely delivery and documentation.

Qualifications

• Bachelor's degree required in a related field.
• Minimum two years of experience in training, case management, or counseling.
• Strong computer and virtual technology skills.
• Ability to develop curriculum and deliver both virtual and live trainings.

Responsibilities

• Assist with development, implementation and oversight of staff training to include onboarding, training plans, and alignment with quality expectations.
• Manage training trackers and OneDrive content for the project; ensure organized, up-to-date materials.
• Schedule onboarding and new hire training via calendar; coordinate classrooms, facilitators and invites.
• Coordinate weekly debriefs and DLC-related meetings with local staff and coaches.
• Track onboarding in Smartsheet and oversee JSS and certification training with required documentation.
• Ensure all trainings align with Dynamic Workforce Solutions' standards and improve performance.

Skills

Curriculum development

Staff training

Project coordination

Communication

Virtual training

Education

Bachelor's Degree

Tools

Smartsheet

OneDrive

Microsoft Office

Calendar management

Job description

Job Title: Training Specialist

Position Classification: Non-Exempt, Full-time

Wage: $21.00 to $22.00 an hour

Office Location: Tulsa, OK

Oklahoma knowledge preferred

About the Company

Dynamic Workforce Solutions (DWFS) contracts with state and local entities to provide services that offer the communities we serve reliable workforce development and training solutions that result in talented, well-trained people positioned for tomorrow's jobs. Our innovative approach to delivering services, passion for the work we do and commitment to ongoing quality have defined over three decades of exceptional results.

Our people feel they are part of something way bigger than just a job. We commit to delivering Extreme Customer service in order to provide outstanding outcomes for the people and businesses we serve.

Primary Objectives of Position

Assist with development, implementation and oversight of the staff training to include new hire onboarding, training plans, training development and delivery, training compliance, competency testing and alignment with quality and performance expectations.

Essential Job Functions

• Training Tracker(s) Management & OneDrive Management
• Manage all training trackers for your project; specifically, 'Column A'
• Schedule individual time to customize training content & review final training content
• Establish clear deliverables for your local training team (i.e., who is working on what, and when is it due? What is the deadline?) (if applicable)
• Organize and clean the OneDrive for your project and it is your responsibility to keep it organized, clean, and up to date (virtual audits)
• OneDrive should only have 'FINAL' or 'NEW' trainings; all other samples should be deleted
• Make sure your Project Director is involved and up to date on your Training Tracker progress
• Make sure your SMEs have access to the OneDrive content so they can facilitate training
• Take ownership over the quarterly/yearly DLC audit process for your local project
• Weekly Debriefs & DLC Check-In's (w/ local staff)
• Weekly, re-occurring meetings with DLC Coach (Heather & Melik 1 hour)
• Assign tasks related to the Training Tracker, template conversions, and training content creation with your local training team / SMEs (if applicable)
• Be prepared for all DLC related meetings and complete the agenda before the meeting begins (updated Training Tracker %s, content questions, New Hire updates, etc.). Have questions prepared for your DLC Specialist.
• *We recommend bi-weekly, re-occurring meetings with the local training team (SMEs, New Hire Team, etc.); and bi-weekly, re-occurring meetings with your PD (20-minute check-in and update).
• New Hires & Onboarding
• Take control and ownership of all new hire training plans (Day 1 Day 120)
• Schedule all new hire training via calendar; send invites, schedule classrooms, facilitators, etc.
• Print off onboarding training plan and give to employee to track progress (paper copy)
• Print off complete training plan and give to employee to track progress (paper copy)
• Review & update NHO to ensure it is ready for the new hire(s) (store in OneDrive)
• Schedule NHO and reserve necessary space for new hire(s) and NHO facilitator
• Schedule necessary HR training and send calendar invites (Paylocity, etc.)
• Track Onboarding in Smartsheet; export to employee training plan when 100%
• Track New Hire/Culture training in Smartsheet; attaching certificates
• Track JSS & Certification training in Smartsheet; attaching certificates
• Job Specific Skills Calendar & Planning
• Prepare JSS training calendar for incumbent staff training; competency checks (if applicable)
• Schedule JSS training calendar for all new hire(s); what topic is being trained? Who is facilitating? What time? What day? (Send invites, schedule classrooms, facilitators, etc.)
• Track all JSS training for all new hires; track all JSS training via competency checks for all incumbent employees
• *DLC Coordinators are expected to schedule and organize all training. This does not mean the DLC Coordinator needs to facilitate the training, but at the end of the day, Coordinators are responsible for ensuring that all new hire JSS training takes place.
• Certification Enrollment(s)
• Manage the Certification process at the local level; who has completed certification? Who needs to take the training?
• Enroll appropriate staff in the appropriate Certification course on DWI
• Meet with staff currently enrolled in certification to offer additional support, resources, and guidance
• Oversee the Final Monitoring process for Certification; helping SMEs schedule observations, working with employees to help them be successful, and track progress in Smartsheet
• Track all certification training in Smartsheet (only once the employee hits 100%; one time!)
• Conduct annual Re-Certification; each employee will be monitoring once a year and re-certified; this will be tracked in Smartsheet and organized/planned by you (date TBD)
• Smartsheet Tracking
• Organize and clean Smartsheet for your project
• Update all training plans for incumbent staff based off JSS calendar & competency checks
• Update all training plans from start to finish for new hire(s)
• Export and upload Onboarding training plan to employees specific training plan
• Check-in with DLC Specialist on a weekly basis to keep Smartsheet as accurate as p

• Work with Dynamic Team to train staff on all policy, process and customer service culture.
• Consult with Project Director on all projects and board policies that need to be incorporated in to training and align these efforts with the quality team
• Ensure systematic utilization of training plans with competency testing and compliance monitoring
• Assist with local and project level training risk assessments and interventions
• Ensure all trainings align with the Dynamic Cornerstones and company mission and result in improved performance
• Develop and facilitate certification training programs and conduct train the trainer sessions to provide local projects with holistic training support
• Take the lead on coordination with project Leads and QPT on technical and system training needs that will be incorporated into overall training strategy
• Assist in the development and implementation of forms tracker methodology to improve policy/document/form version control to reduce risk and improve performance
• Assist in the development of a measurement methodology to assess effectiveness of training that links to performance and quality improvements
• Assist in the development and oversight of a process for pre/post-test evaluations, maintenance of accurate records, coordination of initial and ongoing training and project training reports.
• Develop and deliver project level training reports and provide training with required information to create project level reports
• Utilize Extreme Customer Service behaviors in all interactions with internal and external customers.

Other Job Duties

This job description is not intended to be all-inclusive. The employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is also understood that the company reserves the right to change work schedules as required, including requiring overtime.

Physical Demands/Work Environment

Physical requirements include carrying/lifting up to 5 pounds, frequently; up to 10 pounds, regularly; and up to 25 pounds, occasionally. Visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to drive an automobile and operate computer keyboard and basic office equipment; subject to carrying, lifting, twisting and reaching to perform essential job functions. Working conditions are primarily in an office environment with occasional travel to other locations.

Required Competencies

The position requires alignment with DWFS Extreme Customer Service and adherence to the highest ethical and confidentiality standards. Familiar with E-Learning tools and curriculum development. Demonstrated proficiency in counseling diverse populations with multiple barriers. The role requires experience in assessment, development of individual employment plans, exceptional ability to communicate verbally and in writing and demonstrated ability to provide customers with solutions to overcome barriers that can be measured through achievement of goals.

Qualifications

Education: Bachelor's Degree from an accredited college or university required with degree in Social Work, Education or related WIOA experience.

Experience: At least two years' experience in working with diverse populations providing training, case management or counseling services. Must possess strong computer and virtual technology skills, ability to develop curriculum and demonstrated ability to develop customized solutions that position internal customers for success. Must have ability to communicate effectively with internal and external customers in a multi-modal environment. Must have experience developing and delivering both virtual and live training sessions that included practical application and competency testing methodology.

Skills/Abilities: Must possess advanced computer literacy and be proficient in Microsoft Office products with the ability to use various software programs for correspondence, reports, statistical compilation, analysis and data base access. Ability to gather information, analyze, articulate and present solutions for complex problems, Ability to work in a team environment and independently with minimal direction. Excellent interpersonal skills and customer service orientation. Strong listening and problem-solving skills and exceptional oral and written communication. Ability to work in a virtual environment.

Benefits

Insurance: Health, Life, Dental and Disability, PTO, Paid Holidays, 401K, Flexible Spending Account, Tuition Assistance

Diversity is at the heart of our business. It is key to our people's passion for serving individuals and communities who seek to build a stronger workforce. We strive to create a work environment that provides all our team members with equal access to information, development and opportunity. Furthermore, our commitment to diversity and inclusion is deeply rooted in the values instilled by our Four Cornerstones and commitment to Extreme Customer Service. We recognize that differences in age, race, gender, nationality, sexual orientation, physical ability, thinking style and background bring richness to our work environments. Such differences help us connect better with the workforce development needs of people we serve in our communities. We believe that attracting, developing and retaining a base of employees that reflects the diversity of our customers is essential to our success.

Equal Opportunity Employer

Dynamic Workforce Solutions is an equal opportunity employer/program and auxiliary aids and services are available upon request to individuals with disabilities.