Training Coordinator

Smg3rx; Schaumburg (IL); On-site; USD 59,000 - 73,000; Full time

Job summary

SMG3Rx is seeking a Training Coordinator in Schaumburg, IL to manage onboarding activities, schedule training programs, maintain records, and support training delivery. The role coordinates logistics, tracks attendance, and ensures completion of required training across the organization.

Responsibilities include liaison with HR, managers, and employees, updating training guides, and maintaining training repositories. Full-time, on-site position with standard business hours.

Qualifications

• 2–5 years of experience in training coordination or related fields.
• Strong organizational and scheduling skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and collaboration tools.
• Experience with Salesforce is a plus.

Responsibilities

• Coordinate onboarding and scheduling; create onboarding schedules with the training specialist.
• Maintain onboarding templates and coordinate approvals with hiring managers.
• Schedule sessions; reserve rooms and arrange virtual logistics.
• Track attendance and monitor completion of required training activities.
• Support training delivery and handle training logistics and documentation.
• Communicate schedules and updates to managers and employees; escalate conflicts.

Skills

Organizational skills

Scheduling skills

Communication skills

Attention to detail

Multi-priority coordination

Microsoft Office

Collaboration tools

Salesforce (end user)

Tools

Salesforce (end user)

Microsoft Office

Job description

Status: Full-time, Monday to Friday: 8:00 AM - 5:00 PM

The training coordinator is responsible for coordinating onboarding activities, scheduling training programs, maintaining training records, supporting training delivery, managing training logistics, and ensuring employees successfully complete assigned training activities.

The role serves as the primary coordinator for training operations while supporting the training specialist and director of training in executing the organization’s learning and development initiatives.

Responsibilities

Onboarding & Scheduling

• Create onboarding schedules for all new hires in partnership with the training specialist
• Maintain department-specific onboarding schedule templates
• Coordinate schedule approvals with hiring managers
• Schedule onboarding sessions and training events
• Reserve meeting rooms and coordinate virtual meeting logistics
• Adjust schedules as needed based on business requirements
• Serve as the primary contact for onboarding logistics and scheduling questions
• Distribute new hire onboarding communications

Training Coordination & Support

• Coordinate logistics for onboarding and ongoing training sessions
• Ensure training materials are available and prepared
• Verify technology readiness for training events
• Track attendance and participation
• Monitor completion of required training activities
• Follow up with learners and managers regarding outstanding training requirements
• Support the training specialist during training events and programs

Documentation & Quality Assurance

• Test training documentation and learning materials to ensure accuracy
• Validate training procedures within testing environments when applicable
• Identify documentation gaps and inconsistencies
• Maintain training repositories and documentation libraries
• Assist with updates to training guides, manuals, onboarding resources, and learning materials

Communication & Stakeholder Coordination

• Act as liaison between training, managers, HR, and employees
• Communicate schedules, updates, and training expectations
• Coordinate reminders and follow-up communications
• Escalate scheduling conflicts and training concerns as appropriate

Administrative & Operational Support

• Maintain onboarding and training tracking systems
• Generate training attendance and completion reports
• Monitor training metrics and participation data
• Gather learner feedback and training evaluations
• Support continuous improvement efforts through feedback collection and reporting
• Assist the director or training with departmental planning and administrative activities

Required Experience

• 2-5 years of experience in training coordination, learning administration, HR coordination, project coordination, or related fields
• Strong organizational and scheduling skills
• Excellent written and verbal communication skills
• Strong attention to detail
• Experience coordinating multiple priorities simultaneously
• Ability to adapt quickly to changing schedules and business needs
• Proficiency with Microsoft Office and collaboration tools
• Experience with Salesforce (as an end user) a plus

None

Certifications Required

None

Salary Range

$59,000 to $73,000

About SMG3Rx

Strategic Mobility Group (SMG3) was founded as an innovative technology provider that designs, integrates, manages, and supports enterprise mobility solutions for warehouses, manufacturing companies, healthcare facilities, and more. SMG3 goes beyond simply selling hardware or software by aligning with our customers throughout the development of the perfect solution that fits their needs, implementing it, and providing ongoing service and support once it is in place. This process allows SMG3 to provide a complete experience by utilizing our full suite of services.