Training Coordination Assistant

Virginia Department of Conservation and Recreation; Richmond (VA); Hybrid; USD 32,000 - 39,000; Part time

Benefits offered by this job

Free parking and admission to Virginia

Overnight stay discounts for park ste

Free camping (seasonal)

50% off cabins (seasonal)

Job summary

The Virginia Department of Conservation and Recreation is hiring a Training Coordination Assistant to provide administrative and logistical support for the state parks training and professional development program.

You will maintain training records, coordinate events, prepare reports, support online training, track licenses, and work with internal and external providers. Telework options may be considered based on business needs; the typical schedule is 28 hours per week.

Qualifications

• Proficiency with Microsoft Excel, PowerPoint, Outlook, Teams, Forms, and Lists.
• Experience with a learning management system or program tracking databases.
• Experience coordinating training, events, or conferences.
• Proactive problem solving and follow-through.

Responsibilities

• Maintain training records and databases.
• Coordinate training events and professional development activities.
• Prepare reports and correspondence.
• Support online training development.
• Track licenses and certifications.
• Maintain SharePoint resources.
• Assist with meetings, travel approvals, and vendor procurement.
• Collaborate with internal and external training providers.
• Inventory training equipment and materials.
• Assist with budget tracking and reconciliation.

Skills

Microsoft Excel

PowerPoint

Outlook

Teams

Forms

Lists

LMS

Training coordination

Event planning

Problem solving

Tools

SharePoint

Power Platform

Job description

Title: Training Coordination Assistant

State Role Title:Admin and Office Spec II

Hiring Range: $23.00 to $28.00 per hour

Pay Band: 2

Agency: Dept Conservation & Recreation

Location:MAIN STREET CENTRE

Agency Website:https://www.dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Conservation and Recreation (DCR) is hiring! DCR is the state’s lead conservation agency, providing access for outdoor recreation, strengthening communities’ flood resilience, and protecting what Virginians care about: clean water, parks, natural habitat, and open spaces.
Serving a diverse commonwealth rich in nature and culture, DCR touches all Virginians’ lives.
Virginia State Parks' Professional Development Team is accepting applications for a Training Coordination Assistant.In this position, you will provide administrative and logistical support for the state parks training and professional development program. Duties will include:

• Maintaining training records and databases
• Coordinating training events and professional development activities
• Preparing reports and correspondence
• Supporting online training development
• Tracking required licenses and certifications
• Maintaining SharePoint resources
• Assisting with meetings and event planning, including training logistics, travel approvals, and procurement of vendors
• Collaborating with internal and external training providers
• Maintaining inventory of training equipment, supplies, and materials
• Assisting with budget tracking and reconciliation

Teleworking and/or remote work options will be considered based on business needs.
Wage/seasonal positions are not eligible for Commonwealth of Virginia benefits (health care, paid leave, etc.) and are limited to 1,500 hours from May 1 to April 30. The typical work schedule for this position is 28 hours per week, year-round.
DCR provides the opportunity for wage employees to participate in tax-deferred compensation programs, supplemental disability insurance, and supplemental retirement accounts made available through the Commonwealth’s provider network at the employee’s expense.

Minimum Qualifications

• Knowledge and proficiency in the use of Microsoft software, including Excel, PowerPoint, Outlook, Teams, Forms, and Lists
• Work experience with a learning management system, management of a database, or other method of program tracking
• Experience with training coordination, event planning, or managing logistics for conferences, meetings, or workshops
• Experience in taking initiative to solve problems and following through on the action to completion

Additional Considerations

• Experience with Microsoft Power Platform and/or SharePoint
• Familiarity with State Parks operations
• Familiarity with state government processes and systems
• Instructor certification in a discipline with relevance to State Park operations

Special Instructions

A valid driver’s license is required to operate a state vehicle or a personal vehicle while conducting official business on behalf of the agency.

Employment in all positions within the Virginia State Parks is contingent upon satisfactory completion of a background check, including a criminal history record check. All employees within Virginia State Parks are required to wear state-issued uniforms and may be required to work a varied schedule, including weekends and holidays.

DCR encourages applications from minorities, individuals with disabilities, veterans, and those with experience with the National Park Service or the federal government. We are an Equal Opportunity Employer (EEO/AA/TT).

Explore Virginia State Parks — On Us!

As a DCR employee, you’ll enjoy exclusive access to the natural beauty and outdoor experiences that make Virginia’s State Parks extraordinary — with free admission, special discounts, and perks that turn every visit into something memorable.

Employee benefits include:

• Free parking and admission to all Virginia State Parks.
• Overnight stay discounts for DCR classified, retired, and wage staff (after six months of service):
  • Free camping outside the Memorial Day to Labor Day season for sites accommodating up to six people.
  • Free Sunday–Thursday camping (excluding the night before holidays) during the Memorial Day–Labor Day period.
  • 50% off cabins (up to three bedrooms) outside the Memorial Day–Labor Day season for up to 14 nights. Two nights minimum required. Bunkhouses, camping cabins, and yurts are included; one-night yurt stays receive a 25% discount.

Join us and make Virginia’s great outdoors part of your life — it’s one of the many ways we show our appreciation for the people who make DCR’s mission possible!

Contact Information

Name: Human Resources

Phone: N/A

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022, and February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.