Training Assistant

CONCERNS OF POLICE SURVIVORS, INC.; Missouri; On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Cell phone stipend

Job summary

CONCERNS OF POLICE SURVIVORS, INC. seeks a Training Assistant to support the Training Specialist and Training Director in coordinating COP S trainings, the National Conference on Law Enforcement Wellness and Trauma, and related events.

The role includes handling registrations, packets, travel logistics, and on-site support. The position requires organizational skills, basic Microsoft Office proficiency, and comfort working with law enforcement and survivors.

Qualifications

• High school diploma required.
• 1+ year of event planning experience and 2+ years of office experience preferred.
• Proficiency in Microsoft Word, Excel, Google platform and Windows.
• Prefer a basic understanding of police departments and law enforcement.

Responsibilities

• Process registrations for trainings and conferences in the database, ensure accurate records and pull reports.
• Update training/conference packet materials and print.
• Assemble training/conference packets for each location.
• Travel to trainings/conferences and assist with the details as planned.
• Answer phone calls and questions about COPS trainings.
• Organize and put away supplies after each training/conference has concluded.
• Collect, organize and maintain files and documents, both paper and electronic.
• Communicate with law enforcement, presenters, counselors, survivors and volunteers as needed.
• Public speaking at trainings/conferences to help keep the event moving and flowing as planned, if needed.
• Assist with the planning of trainings/conferences as needed.
• Coordinate conference registration and travel for Executive Director and other staff.
• Assist Executive Director with materials for conference presentations.
• Other administrative tasks as assigned by the Executive Director.
• Shall receive a monthly cell phone stipend of $30.00 to offset the cost of using a personal device for work purposes.

Skills

Multi-tasking

Problem solving

Language skills

Customer service

Mathematical skills

Education

High school diploma

Tools

Microsoft Word

Excel

Google platform

Windows

Job description

Job Description

Job Description

The Training Assistant is responsible for collectively working with the Training Specialist and Training Director on the coordination and execution of the C.O.P.S. Traumas of Law Enforcement Trainings, C.O.P.S. National Conference on Law Enforcement Wellness and Trauma, and any additional trainings the department is preparing, and assisting the Executive Director with conference related preparations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process registrations for trainings/conferences in database, ensure accurate records and pull reports.
• Update training/conference packet materials and print.
• Assemble training/conference packets for each location.
• Travel to trainings/conferences and assist with the details as planned.
• Answer phone calls and questions about C.O.P.S. trainings.
• Organize and put away supplies after each training/conference has concluded.
• Collect, organize and maintain files and documents, both paper and electronic.
• Communicate, verbal and written, with law enforcement, presenters, counselors, survivors and volunteers as needed.
• Public speaking at trainings/conferences to help keep the event moving and flowing as planned, if needed.
• Assist with the planning of trainings/conferences as needed.
• Coordinate conference registration and travel for Executive Director and other staff.
• Assist Executive Director with materials for conference presentations.
• Other administrative tasks as assigned by the Executive Director.
• Shall receive a monthly cell phone stipend of $30.00 to offset the cost of using a personal device for a minimal amount of work purposes, such as time management, two-factor authentication, communication between staff at events, or other uses as deemed necessary by supervisors.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Collectively work with the Training Director and Specialist to plan the details and logistics for the selected training locations (schedule dates, locations, facilities, meeting space, volunteers, etc.).
• Apply for and secure continuing education units for each training/conference location when applicable.
• Provide confirmation details and continued correspondence to training/conference attendees.
• Create and develop training/conference logistics and communicate to presenters and volunteers.
• Update registration and check-in software for each training/conference.
• Compile feedback and suggestions each year to be reviewed and considered for the success of future trainings/conferences.
• Prepare and pack supplies for each training/conference. This is a team effort.
• Make phone calls to agencies and chapters to drive interests for trainings. This is a team effort.

PERIPHERAL DUTIES:

• Occasional out of town travel to C.O.P.S. trainings/conferences and other functions as planned.
• Assist other Departments on large group projects when needed.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

EDUCATION, EXPERIENCE, CERTIFICATES AND LICENSES:

High school diploma required. Prefer a minimum of one (1) year of event planning and two (2) years of office experience. Proficiency in Microsoft Word, Excel, Google platform and Windows. Prefer a basic understanding of police departments and law enforcement officers and agencies.

SKILLS:

Multi-tasking: Detail-oriented professional that can efficiently prioritize and execute different tasks simultaneously.

Problem Solving and Reasoning Ability: Ability to resolve problems in a timely manner and deal with a variety of situations where organization is required. Develop alternative solutions. Deal with a variety of situations where only limited instruction is offered.

Language Skills: Persuasive writing and strong verbal communications. Ability to speak effectively in person and on the phone to convey appropriate C.O.P.S image to callers and visitors.

Customer Service Skills: Manage difficult or emotional situations. Respond promptly to inquiries and needs of others. Respond to requests for service and assistance. Meet commitments.

Mathematical Skills: Ability to add, subtract, multip