Training and Event Coordinator

Vectrus, Inc; Hartford, Farmington (CT, CT); On-site; USD 36,000 - 41,000; Full time

Job summary

V2X is seeking a Training and Event Coordinator to support learning events onsite and virtually in the Greater Hartford, CT area.

You will configure courses in the LMS, manage calendars, coordinate catering and materials, assist presenters, and generate reports, ensuring security and data policies are followed. This role requires strong communication, time management, and the ability to work independently in a fast-paced environment.

Qualifications

• 2+ years in logistics and multi-event delivery.
• LMS knowledge is preferred.
• Proficient with MS Office applications.
• Proficient with SharePoint or other collaboration tools.
• Excellent business writing and verbal communication.
• Independent worker with strong accountability.
• Strong time management and project coordination.

Responsibilities

• Configure courses in the LMS and manage notifications.
• Coordinate onsite and virtual event logistics.
• Set up classrooms and support orientation for new employees.
• Assist presenters with A/V connections and issue resolution.
• Prepare training and billing reports.
• Manage Zoom delivery, attendance, polls, and recordings.

Skills

Business writing

Time management

Project coordination

Independent work

Education

Bachelor's degree (preferred)

Tools

MS Office

SharePoint

Learning Management System

Job description

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

About Us

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

General Function:

The Training and Event Coordinator supports meeting and learning events both onsite and virtually for V2X. This position supports all logistical aspects of the learning and meeting events that VPS supports virtually and in the Greater Hartford, CT.

Location will be greater Hartford between Farmington, CT and East Hartford CT supporting V2X Learning/Event Centers ONSITE

Responsibilities

This position description is subject to change at any time as needed to meet the requirements of the program or company.

Specific Duties

• Configure Course Offerings in the LMS
• Configure and prepare Group Outlook Account email notifications and Calendar invites
• Respond to general requests
• Prepare and review training reports
• Troubleshoot access and learning plan issues, follow-up with students as needed
• Prepare billing reports as needed
• Coordinate all other logistics for both onsite and virtual events
  • Order Catering
  • Order and/or prepare class materials (rosters, handouts etc.)
  • Shipping of materials as needed
  • Classroom bookings (outside the learning center)
• Update SharePoint folders as requested with program detail updates, completed rosters, billing files etc.

Virtual Class Production – 30%

• Support virtual class delivery on Zoom
  • Share presentations
  • Manage attendance
  • Handle any technical issues
  • Support in class interactions (polls, breakout rooms, surveys etc.)
  • Record classes as requested
  • Follow all security/data policies and procedures

Onsite Learning Center Support – 50%

• Setup and resetting of Learning Center classrooms based on client requirements, primarily in the Learning Center.
• Support new employee orientation
• Assist presenters with basic Audio and visual connection/troubleshooting
• Ensure that rooms are maintained and stocked with standard supplies
• Input Visitor/Non-Employee Visitor requests
• Follow all security, safety and data policies and procedures
• General customer service for all guests in the Learning Center (visitors, students, and instructors)- via phone, email and in-person exchanges.

Qualifications

Experience:

• 2-years minimum experience in a similar role managing logistics and delivery of multiple events/programs
• Skills & Technology Used:
  • Learning Management System knowledge is preferred
  • Proficient using MSFT Office Applications
  • Proficient using SharePoint or other shared document management/collaboration tools
  • Must demonstrate excellent business writing and verbal communication skills. Clear, concise and well-constructed/grammatically correct written communications are essential in our business.
  • Must work well independently, be a self-starter, and demonstrate personal accountability
  • Exemplary time management and project coordination skills

Education:

• Bachelor's Degree (Preferred)

Physical Activities:

• Normal office environment activities. May require lifting training materials up to 25 lbs. for class setup/breakdown.

Compensation: $26.00 - $30.00 per hour

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.