Training Administrator

The Hallen Construction Co., Inc; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Hallen Construction in Maspeth, NY is seeking an Administrator, Training to manage scheduling and coordination of workforce trainings, maintain accurate records, and support safety, quality and career advancement. This on-site role helps ensure certifications stay current and aligned with company standards.

The position requires strong attention to detail, excellent communication across all levels, and proficiency with MS Office; bachelor’s degree preferred.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience is preferred.
• Must be highly accurate and detail-oriented.
• Strong communication skills with all levels of employees.
• Excellent organizational and time management abilities.
• Proficient with MS Office; Excel pivot tables and VLOOKUPs are a plus.

Responsibilities

• Schedule employee trainings to maintain current qualifications.
• Monitor expiration dates of certifications.
• Upload training certificates and documentation into the internal tracking system.
• Audit training logs for accuracy and compliance.
• Assist in logistical setup and delivery of training sessions.
• Collaborate with field and management teams to align training with operational needs.
• Perform other duties as assigned by the manager.

Skills

Attention to detail

Organizational skills

Effective communication

Time management

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Excel (pivot tables, VLOOKUP)

Word

PowerPoint

Outlook

Job description

Hallen Construction is a leader and trusted name among major distribution contracting companies in the heavy construction industry, specializing in the installation, repair, and modernization of electric and natural gas infrastructure and major gas and electric transmission projects throughout NYC, Long Island and Westchester. For nearly 100 years Hallen continues to be dedicated to fostering a culture rooted in operational learning ensuring the safety of our teams.

Position Overview:

Hallen is committed to providing thorough and extensive training for our employees, ensuring all stay current with the required qualifications to continue to set new industry standards of excellence. The Administrator, Training plays a vital role in maintaining accurate records and supporting the coordination and scheduling of all training that upholds Hallen’s commitment to safety, quality and career advancement.

This role is on-site in our Maspeth, NY location with hours of 5.45am to 2.30pm.

Essential Job Functions:

• Training Coordination: Schedule employees for required training sessions to ensure qualifications remain current and compliant with company and industry standards.
• Record Management: Monitor and manage expiration dates of employee certifications and qualifications.
• System Updates: Upload training certificates and documentation into Hallen’s internal tracking system accurately and promptly.
• Audit & Compliance: Regularly audit training logs and records to ensure completeness, accuracy, and compliance.
• Support Training Delivery: Assist in the logistical setup and support of training sessions, both in the classroom and hands-on learning areas.
• Collaboration: Work closely with field and management teams to align training efforts with operational needs and career advancement pathways.
• Other activities may be assigned by your manager.

Qualifications/ Requirements:

• Bachelor’s degree or equivalent combination of education and experience is nice to have.
• Must be highly accurate, and detail oriented.
• Must have the ability to communicate effectively and tactfully with all levels of employees.
• Strong organizational and time management skills with the ability to prioritize.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong Excel skills with ability to complete pivot tables, v-lookups and write formulas a plus.

Working Conditions:

• Office environment with frequent computer, mouse, and keyboard use.
• Alternating between sitting or standing as needed.
• Hearing, talking, reaching, grasping.

Salary Range: $50,000 - $65,000

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional training(s).

The Hallen Construction Company is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.