Assistant Project Manager Special Operations

Hallen Construction; Plainview (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

Hallen Construction is seeking an Assistant Project Manager Special Operations to help plan, coordinate, and close out heavy civil construction projects in the NYC/Long Island area. You will work closely with the Project Manager, Superintendent, field personnel, and customers to ensure safety, on-schedule delivery, and contract alignment.

Focus on reviewing plans, procuring materials, tracking change orders, RFIs, submittals, and maintaining documentation using company software.

Qualifications

• 1–4 years of construction management or project engineering experience preferred.
• Bachelor’s degree or equivalent combination of education and experience.
• Ability to read and interpret construction plans and technical documents.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); strong Excel skills.

Responsibilities

• Assist Project Managers with planning, coordination, and execution of multiple construction projects.
• Support project scheduling, budgeting, forecasting, and cost control efforts.
• Review contract documents, plans, specifications, and bid packages.
• Prepare and track subcontracts, purchase orders, and material procurement.
• Coordinate subcontractors, vendors, and field personnel.
• Monitor project progress and identify schedule or cost impacts.
• Assist with monthly project cost reporting and financial forecasting.
• Coordinate permitting, inspections, and utility company requirements as needed.
• Support project closeout activities including punch lists and final turnover packages.
• Uphold company safety policies and regulatory compliance.

Skills

Time management

Organizational skills

Communication

Reading plans

Education

Bachelor’s degree or equivalent

Tools

MS Office Suite

Excel

PowerPoint

Job description

Assistant Project Manager Special Operations

Assistant Project Manager Special Operations

Company Overview:

Hallen Construction is a leader and trusted name among major distribution contracting companies in the heavy construction industry, specializing in the installation, repair, and modernization of electric and natural gas infrastructure and major gas and electric transmission projects throughout NYC, Long Island and Westchester. For over 95 years Hallen continues to be dedicated to fostering a culture rooted in operational learning ensuring the safety of our teams.

Our parent company, Quanta Services, specializes in providing infrastructure solutions for the power, pipeline, industrial, and communications industries. In 2024, Quanta’s operating companies collectively achieved revenues of approximately $23 billion.

Position Overview:

The Assistant Project Manager (APM) supports successful planning, execution, and closeout of heavy civil construction projects. Working closely with the Project Manager, Superintendent, field personnel, subcontractors, and customers, the APM helps ensure projects are completed safely, on schedule, within budget, and in accordance with contract requirements and company standards.

Essential Job Functions:

• Assist Project Managers with planning, coordination, and execution of multiple construction projects.
• Support project scheduling, budgeting, forecasting, and cost control efforts.
• Review contract documents, plans, specifications, and bid packages.
• Prepare and track subcontracts, purchase orders, and material procurement.
• Coordinate subcontractors, vendors, suppliers, and field personnel.
• Monitor project progress and identify schedule or cost impacts.
• Assist with preparation and processing of:
  • Change orders
  • Requests for Information (RFIs)
  • Submittals
  • Shop drawings
  • Pay applications
  • Daily reports
  • Project correspondence
• Track project quantities, production, and labor productivity.
• Maintain project documentation using company software and document control systems.
• Attend project meetings and prepare meeting minutes and follow-up action items.
• Assist with monthly project cost reporting and financial forecasting.
• Coordinate permitting, inspections, and utility company requirements as needed.
• Support project closeout activities including punch lists, as-built documentation, warranties, and final turnover packages.
• Promote and uphold company safety policies and regulatory compliance.
• Build and maintain positive working relationships with customers, inspectors, subcontractors, and internal teams.
• Other activities may be assigned by your manager

Qualifications/ Requirements:

• 1–4 years of construction management or project engineering experience preferred.
• Working knowledge of construction drawings, specifications, and contracts.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• Ability to read and interpret construction plans and technical documents.
• Bachelor’s degree or equivalent combination of education and experience
• Must be highly accurate, have strong organizational skills and be detail‑oriented
• Must have the ability to communicate effectively and tactfully with all levels of employees and the ability to prioritize
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong Excel skills.

Working Conditions:

• Office and site environment with frequent computer, mouse, and keyboard use.
• Alternating between sitting or standing or walking as needed.
• Hearing, talking, reaching, grasping.

Salary Range: $60,000 – $100,000

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional training(s).

The Hallen Construction Company is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.