Traffic Secretary

City-of-Reading; Reading (Berks County); On-site; USD 21,000 - 30,000; Part time

Job summary

The City of Reading Police Department is seeking a Traffic Secretary to perform clerical duties in the Patrol Division, Traffic Unit. Responsibilities include greeting visitors, answering phones, data entry, filing, and handling requests from citizens.

The ideal candidate will have at least one year of secretarial experience, be proficient with Microsoft Office, able to type 35 wpm, pass a background check, and work well in a fast paced public service environment.

Qualifications

• Minimum of one-year prior secretarial experience in a professional office setting.
• Must type 35 wpm.
• Must pass a background check.
• Bilingual preferred but not required.

Responsibilities

• Provides administrative and clerical support to the Traffic Unit and Patrol Division, including greeting visitors, responding to calls, emails, walk-in requests, and providing information as needed.
• Maintains Traffic Unit records, reports, citations, contact cards, filing systems, and related documentation, ensuring information is accurate and properly maintained.
• Assists with the administration and maintenance of departmental ticketing and parking systems and associated records.
• Coordinates barricade and street closure requests for events, arena activities, emergencies, and other Police Department needs, and communicates information to the appropriate departments.
• Handles administrative processes and recordkeeping related to abandoned vehicles, including maintaining required documentation and departmental records.
• Maintains administrative records and processes related to ATV and dirt bike seizures, including required documentation, inventory information, ownership records, and hearing-related materials.
• Coordinates administrative activities for Extra Duty assignments, including related communications, scheduling, documentation, and billing information.
• Processes purchase orders and maintains related documentation for the Traffic Office.
• Maintains departmental databases, logs, calendars, and electronic and physical filing systems as needed to support Traffic Unit and Patrol Division operations.
• Performs other related administrative and clerical duties as assigned in support of Police Department operations.

Skills

Typing 35 wpm

Microsoft Office

Public interaction

Bilingual (preferred)

Tools

JNET

Motorola

EnerGov

DigiTICKET

Carfax

Tyler ERP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Traffic Secretary

Police-Patrol Regular Part-Time Reading, PA, US

2 days ago Requisition ID: 1105

POSITION SUMMARY

The Traffic Secretary performs clerical duties for the Reading Police Department, Patrol Division, Traffic Unit, such as filing, data entry, answering phones and servicing requests for citizens.

JOB RESPONSIBILTIES

• Provides administrative and clerical support to the Traffic Unit and Patrol Division, including greeting visitors, responding to calls, emails, walk-in requests, and providing information as needed.
• Maintains Traffic Unit records, reports, citations, contact cards, filing systems, and related documentation, ensuring information is accurate and properly maintained.
• Assists with the administration and maintenance of departmental ticketing and parking systems and associated records.
• Coordinates barricade and street closure requests for events, arena activities, emergencies, and other Police Department needs, and communicates information to the appropriate departments.
• Handles administrative processes and recordkeeping related to abandoned vehicles, including maintaining required documentation and departmental records.
• Maintains administrative records and processes related to ATV and dirt bike seizures, including required documentation, inventory information, ownership records, and hearing-related materials.
• Coordinates administrative activities for Extra Duty assignments, including related communications, scheduling, documentation, and billing information.
• Processes purchase orders and maintains related documentation for the Traffic Office.
• Maintains departmental databases, logs, calendars, and electronic and physical filing systems as needed to support Traffic Unit and Patrol Division operations.
• Performs other related administrative and clerical duties as assigned in support of Police Department operations.

MINIMUM QUALIFICATIONS

Educational Requirements

Experience

• Minimum of one-year prior secretarial experience in a professional office setting.
• Minimum of one-year related experience is preferred.
• Bilingual preferred but not required.
• Must be able to type 35 wpm required
• Must be able to pass a background check.

KNOWLEDGE, SKILLS & ABILITIES

• Should possess a good understanding of standard professional office practices and will be expected to work with other entities both inside and outside of City Hall. Candidates must possess a professional job attitude and appropriate skill to deal with the public in sometimes less than favorable conditions.
• Proficiency in Microsoft Office products and other computer applications.
• Must be willing to be trained in JNET, Motorola, EnerGov and any other current police reporting or operating systems.
• Must successfully be able to complete JNET and CLEAN certifications.
• Must be willing to be trained in JNET, Motorola Flex, DigiTICKET, Carfax and Tyler ERP or current police reporting systems.
• Attention to detail in composing, typing and proofing materials.
• Detail and deadline oriented with the ability to establish priorities.
• Excellent verbal and written communications skills.