Traffic & Logistics Administrative Specialist

Mcgrath Rent Corp; Dallas (TX); On-site; USD 26,000 - 53,000; Full time

Benefits offered by this job

401(k) Retirement Plan with Company匹

On-site Gym

DailyPay

HSA

FSA

EAP

Pet Insurance

Life Insurance

Job summary

TRS Shipping/LAB STAFF in Dallas is seeking a detail-oriented Traffic & Logistics Administrative Specialist to support freight and vendor invoice processing, billing adjustments, transportation administration, collections support, and cross-department coordination.

The ideal candidate is highly organized, capable of handling a high volume of transactions, and skilled at researching and resolving billing discrepancies.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage a high volume of invoices, transactions, and shipment-related requests accurately.
• Strong analytical, research, problem-solving, and communication skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Proficiency with Microsoft Outlook, Excel, and standard business applications.

Responsibilities

• Review, reconcile, and process freight and vendor invoices.
• Research and resolve freight billing discrepancies and related charges.
• Prepare and process billing adjustments with supporting documentation.
• Support carrier account administration and resolve billing issues.
• Perform collections and account follow-up activities.
• Maintain records supporting invoice processing and audits.
• Assist with shipment planning, tracking, and documentation.
• Coordinate carrier pickups and service levels.
• Escalate shipment risks and delivery concerns.

Skills

Organizational skills

Attention to detail

High-volume transactions

Analytical thinking

Communication skills

Prioritization

Microsoft Outlook

Excel

Tools

Microsoft Outlook

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Traffic & Logistics Administrative Specialist

TRS SHIPPING/LAB STAFF Full Time Regular Admin Support Worker Dallas, TX, US

2 days ago Requisition ID: 2888

Salary Range: $19.18 To $38.27 Hourly

The specific pay rate and level will depend on the successful candidate’s qualifications, prior experience and location.

“A Day in the Life”

TRS is seeking a detail-oriented Traffic & Logistics Administrative Specialist to support Traffic and Logistics operations. The role manages freight and vendor invoice processing, billing adjustments, transportation administration, collections support, and coordination with internal departments and transportation providers. Approximately 30% of the position is dedicated to direct support of Traffic department responsibilities.

The ideal candidate is highly organized, comfortable managing a high volume of transactions, and skilled at researching and resolving billing and transportation discrepancies.

“What You’ll Do”

• Review, reconcile, and process freight and vendor invoices.
• Research and resolve freight billing discrepancies, address corrections, and other transportation charges.
• Prepare and process billing adjustments and maintain supporting documentation.
• Support carrier account administration and help resolve billing and service issues.
• Perform assigned collections and account follow-up activities.
• Maintain accurate records supporting invoice processing, customer inquiries, and audits.
• Assist the Logistics Manager with reports, research, documentation, and special projects.
• Assist with shipment planning, scheduling, tracking, and transportation documentation.
• Coordinate carrier pickups, carrier delivery requirements, carrier service levels, and special handling needs.
• Research delayed, lost, or exception shipments and communicate updates to affected departments.
• Support shipment records, order visibility, tracking inquiries, and carrier follow-up.
• Coordinate with Traffic, Shipping, Receiving, Customer Care, Sales, and other departments to resolve transportation issues.
• Escalate shipment risks, missed pickups, documentation gaps, and customer-critical delivery concerns.
• Perform other duties as assigned.

“Must Haves”

• Strong organizational skills and excellent attention to detail.
• Ability to manage a high volume of invoices, transactions, and shipment-related requests accurately.
• Strong analytical, research, problem-solving, and communication skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Proficiency with Microsoft Outlook, Excel, and standard business applications.

“Nice to Haves”

• Experience in Calibration laboratory documentation and requirements is desired.
• Experience working with ISO 9001 and/or ISO 17025 based management systems is a plus.
• Knowledge of quality management systems and regulatory requirements is preferred.
• Experience in a Service Center, Quality or Calibration environment is also a plus.
• Experience working with parcel or freight carriers in transportation, logistics, freight billing, accounts payable, collections, or administrative operations preferred.

What Success Looks Like:

• Freight and vendor invoices are processed accurately and on time.
• Billing discrepancies and adjustments are researched and resolved promptly.
• Traffic support requests, shipment exceptions, and carrier follow-ups are handled promptly.
• Transportation and financial records are complete and well organized.
• Internal departments and external partners receive timely, professional support.
• Recurring responsibilities and deadlines are managed with minimal supervision.
• It’s a great place to work where you are given the space to share ideas and opinions and the bottom-line is “YOU” matter!
• We value our employees' Quality of Life, and when it comes to mental health, recovery, and self-care, there is no one‑size‑fits‑all approach that is why we provide resources where employees can find information on several wellness topics like nutrition, exercise, emotional health, and more!
• We all need to rest and recharge, that’s why in addition to vacation and sick time we also offer 10 days + 2 half days company‑paid holidays!
• We offer a variety of benefits that offer you flexibility and choice, a simple selection experience, and the ability to take control over your benefit spending.
• 401(k) Retirement Plan with Company Match.
• On‑site Gym
• Life is unpredictable, having Company Paid Life Insurance and knowing that your loved ones will be protected financially in the event of an unexpected death can give you peace of mind.
• We also offer DailyPay, HSA, FSA, EAP and Pet Insurance!

“Perks”

• It’s a great place to work where you are given the space to share ideas and opinions and the bottom-line is “YOU” matter!
• We value our employees' Quality of Life, and when it comes to mental health, recovery, and self-care, there is no one‑size‑fits‑all approach that is why we provide resources where employees can find information on several wellness topics like nutrition, exercise, emotional health, and more!
• We all need to rest and recharge, that’s why in addition to vacation and sick time we also offer 10 days + 2 half days company‑paid holidays!
• We offer a variety of benefits that offer you flexibility and choice, a simple selection experience, and the ability to take control over your benefit spending.
• 401(k) Retirement Plan with Company Match.
• On‑site Gym
• Life is unpredictable, having Company Paid Life Insurance and knowing that your loved ones will be protected financially in the event of an unexpected death can give you peace of mind.
• We also offer DailyPay, HSA, FSA, EAP and Pet Insurance!

Physical Requirements & Role Expectations

• Ability to remain seated and work at a computer workstation for extended periods throughout the workday.
• Ability to frequently use computers, keyboards, mice, telephones, and other technology required to perform job duties.
• Ability to read information on computer screens and maintain attention to detail while performing assigned tasks.
• Occasional standing, walking, reaching, lifting, or movement within a home office, office environment, or other work location as required.

The physical requirements described are representative of those that may be required to successfully perform the essential functions of the applicable job. Requirements may vary by role, location, work environment, and business needs. The Company reserves the right to modify job duties and requirements as business needs change. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.

Equal Employment Opportunity & Hiring Requirements

Pre‑employment screenings are conducted after a conditional offer of employment is extended, in accordance with fair hiring laws. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, on the basis of disability and any other legally protected status. We are interested in every qualified candidate who is legally authorized to work in the United States on a permanent basis. At this time, we do not sponsor employment visas or provide immigration sponsorship now or in the future. Our company uses E‑Verify to confirm employment eligibility.

AI Use in Our Interview Process
You are welcome to use AI tools to prepare in advance for our interview process. During interviews, however, candidates should respond based on their own knowledge, experience, and perspective without real‑time assistance from AI or another person. This helps us have an authentic conversation and evaluate candidates consistently. If you need a reasonable accommodation to participate in the interview process, please let us know.

#TRS

In office Monday – Friday 9:00 am – 6:00 pm
*Eligibility for a hybrid work schedule is subject to manager approval following successful completion of training and demonstration of satisfactory job performance.