Traffic Coordinator

A-dec, Inc. (USA); Newberg (OR); On-site; USD 55,000 - 76,000; Full time

Job summary

A-dec, Inc. (USA) in Newberg, Oregon, is seeking a Traffic Coordinator to manage domestic and international shipments, ensuring timely, cost-effective, and compliant movement of goods for the company.

The role involves onboarding carriers, negotiating rates, handling freight invoices, and coordinating with purchasing, export, and logistics teams to resolve issues and optimize routing and service quality. Four to five years of related experience and Haz-Mat certification within 6 months are

Qualifications

• Thorough knowledge of domestic and international transportation.
• Understanding of Incoterms 2020 and related documentation.
• Strong negotiation and relationship-building with freight forwarders.
• Ability to create and interpret shipping-related spreadsheets.
• Excellent verbal and written communication for internal/external stakeholders.

Responsibilities

• Qualifies, onboards, and manages performance of transportation carriers.
• Negotiates rates and optimizes lanes for inbound/outbound shipments.
• Audits freight invoices and resolves discrepancies with carriers.
• Maintains accurate routing guides and NMFC classifications.
• Supports purchasing and logistics with process improvements and training.

Skills

Domestic/international shipping

Incoterms 2020

Carrier negotiation

Excel proficient

Communication skills

Tools

Microsoft Excel

Job description

At A-dec, we do more than create the highest quality products and services for the dental industry; we strive to deliver a superior employment experience for each of our team members. With an environment that encourages and assists each person in developing to their highest potential, a career at A-dec is incredibly rewarding.OverviewThe Traffic Coordinator is responsible for coordinating domestic and international inbound and outbound shipments to ensure timely, cost-effective, and compliant movement of goods.JOB DUTIES AND RESPONSIBILITIES:Qualifies, onboards, and manages performance of transportation carriers, while ensuring compliance with company standards, insurance requirements, and service expectations.Develops strong relationships with freight forwarders, shippers, and other outside shipping-related vendors to more effectively negotiate the best possible combination of rates and services.Manages freight cost by negotiating rates with freight forwarders, completing formal RFPs, and optimizing transportation lanes for inbound and outbound shipments globally.Serves as an escalation point for Export Specialist and Logistic Clerk on non-routing shipping issues. Helps resolve issues involving lost, damaged, delayed, or misrouted cargo.Completes regular audit and coding of freight invoices and works with carriers and various internal stakeholders to resolve invoice discrepancies.Investigates logistics service issues and implements corrective actions internally or with freight carriers.Administers freight damage claims and secure refunds from carriers.Maintains accurate NMFC classification of products to ensure compliance and cost efficiency.Maintains accurate customer outbound/inbound routing guides for customer and supplier shipping lanes.Assists purchasing on the logistics of transporting purchased parts to support assembly. Maintains corporate in-bound routing guide to assist buyers in determining preferred carriers and most cost-effective rates.Collaborates with carriers to execute process changes and implements department process changes through training and updates to standard work instructions.QUALIFICATIONS:Knowledge, Skills, and AbilitiesThorough knowledge of domestic and international transportation and specialized documentation.Knowledge and understanding of the National Motor Freight Classification guidelines and requirements.Understanding of Incoterms 2020.Must have strong organizational skills, attention to detail and customer requirements.Excellent collaboration and interpersonal skills.Motivated self-starter with strong follow-through. Must have the ability to research information as needed.Thorough knowledge of office routines and general clerical procedures is required.Able to operate 10-key calculator by touch with accuracy, along with general math skills to calculations and/computer keyboard speed 50+ w.p.m., along with demonstrated ability to proofread effectively. Able to create spreadsheets/database software reports.Demonstrated leadership skills and the ability to train others.Excellent verbal and written communications skills and ability to provide clear documentation.Education and ExperienceFour or five years of related experience.Haz-Mat certified within 6 months of hire.Experience in rate negotiations, and preparation of detailed rate analyses.Experience working with international freight forwarders, knowledge of air and ocean transportation, container loading, courier services, rates, quotations, truck shipments, and claim process.DisclaimerThis job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not to be construed as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. A-dec reserves the right to assign job duties and days and hours of work based on factors such as workload requirements, staffing levels, and customer demands.At A-dec, we value our people and show it by prioritizing an inclusive culture, total well-being, and opportunities for learning and career advancement.A background check and screen for the illegal use of drugs is required.A-dec is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In addition, A-dec will not discriminate against applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another. *VEVRAA Federal Contractor”A-dec is interested in qualified candidates authorized to work in the United States for US-based positions. We are unable to sponsor or take over sponsorship of employment visas.