Traffic and Project Manager

Jobtailor; San Juan (PR); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in San Juan, Puerto Rico, is seeking a Traffic Coordinator to manage complex production pipelines across creative, content, design, and production teams. You will balance workloads, drive schedules, and ensure timely delivery for multiple concurrent projects.

The role requires 2–3 years of agency experience, strong organizational skills, and fluency in English and Spanish. Proactive problem-solving and collaboration with internal and external stakeholders are essential, with a

Qualifications

• Bachelor’s degree in Advertising, Communications, Business Administration, or a related field (preferred)
• 2 to 3 years of experience in traffic coordination, project management, or similar roles
• Previous experience in an advertising agency strongly preferred
• Excellent organizational, planning, and time management skills
• Strong multitasking abilities and comfort managing multiple concurrent projects
• Proactive and solution-oriented mindset
• Outstanding written and verbal communication skills in both English and Spanish
• Ability to thrive in fast-paced environments with tight deadlines
• Familiarity with project management tools and systems such as Basecamp, Advantage, and Monday
• High attention to detail and accuracy in documentation
• Collaborative approach and ability to work cross-functionally
• Availability to work Monday to Friday day shifts, with flexible shifts, holidays, and weekends when requested

Responsibilities

• Coordinate traffic and workflow across creative, content, design, production, digital, and account teams
• Assign tasks to internal teams, balance workloads, and ensure on-time delivery
• Develop, communicate, and maintain production schedules for multiple simultaneous projects
• Prepare and distribute daily status sheets, meeting recaps, and delivery deadline updates
• Communicate with internal teams and external stakeholders regarding priorities, deliverables, and approvals
• Monitor task progress and resolve project bottlenecks
• Ensure projects have complete briefs, technical specifications, and documentation before production
• Maintain files and project tracking systems such as Acua, Basecamp, and Advantage
• Collaborate with department leads to improve internal processes
• Support opening new job numbers and assist with quotes or estimates
• Manage collection and routing of client and stakeholder approvals
• Coordinate deliverables and timelines with third-party vendors, partner agencies, and external collaborators
• Participate in planning and status meetings
• Lead coordination and prioritization of internal resources without direct supervisory responsibility

Skills

Traffic Coordination

Project Management

Bilingual English/Spanish

Advertising Agency Experience

Cross-functional Collaboration

Education

Bachelor’s degree in Advertising/Communications/Business Admin

Tools

Basecamp

Advantage

Acua

Monday

Job description

• Coordinate traffic and workflow across creative, content, design, production, digital, and account teams
• Assign tasks to internal teams, balance workloads, and ensure on-time delivery
• Develop, communicate, and maintain production schedules for multiple simultaneous projects
• Prepare and distribute daily status sheets, meeting recaps, and delivery deadline updates
• Communicate with internal teams and external stakeholders regarding priorities, deliverables, and approvals
• Monitor task progress and resolve project bottlenecks
• Ensure projects have complete briefs, technical specifications, and documentation before production
• Maintain files and project tracking systems such as Acua, Basecamp, and Advantage
• Collaborate with department leads to improve internal processes
• Support opening new job numbers and assist with quotes or estimates
• Manage collection and routing of client and stakeholder approvals
• Coordinate deliverables and timelines with third-party vendors, partner agencies, and external collaborators
• Participate in planning and status meetings
• Lead coordination and prioritization of internal resources without direct supervisory responsibility

Requirements

• Bachelor’s degree in Advertising, Communications, Business Administration, or a related field (preferred)
• 2 to 3 years of experience in traffic coordination, project management, or similar roles
• Previous experience in an advertising agency strongly preferred
• Excellent organizational, planning, and time management skills
• Strong multitasking abilities and comfort managing multiple concurrent projects
• Proactive and solution-oriented mindset
• Outstanding written and verbal communication skills in both English and Spanish
• Ability to thrive in fast-paced environments with tight deadlines
• Familiarity with project management tools and systems such as Basecamp, Advantage, and Monday
• High attention to detail and accuracy in documentation
• Collaborative approach and ability to work cross-functionally
• Availability to work Monday to Friday day shifts, with flexible shifts, holidays, and weekends when requested

Core Competencies

Demonstrates strong project management capabilities with a focus on traffic coordination, effective communication, and collaboration across teams. Proficient in managing multiple projects simultaneously while ensuring timely delivery and maintaining high attention to detail.

Highest-signal resume keywords

• Project Management
• Traffic Coordination
• Bilingual Communication (English and Spanish)
• Experience in Advertising Agency
• Familiarity with Project Management Tools

ATS Optimization Keywords

Hard Skills

• Project Management
• Traffic Coordination
• Scheduling
• Documentation
• Task Assignment
• Workflow Management
• Deadline Management
• Attention to Detail
• Multitasking
• Problem Solving

Soft Skills

• Organizational Skills
• Planning Skills
• Time Management
• Collaboration
• Proactive Mindset

Industry Keywords

• Advertising
• Creative Coordination
• Client Approvals
• Stakeholder Communication
• Production Schedules

Tools & Technologies

• Basecamp
• Advantage
• Acua
• Monday