Trademark Paralegal

Matura Farrington; United States; Hybrid; USD 59,210 - 160,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading company is seeking a Trademark Paralegal to support trademark-related functions and general legal support. The ideal candidate will have strong communication skills, a collaborative mindset, and at least 7 years of relevant experience. This role requires a hybrid work schedule, with 3 days in-office and 2 days remote.

Qualifications

• At least 7 years of relevant paralegal experience.
• Strong written and verbal communication skills.

Responsibilities

• Assist with trademark filings and correspondence.
• Draft and review legal materials under supervision.

Skills

Communication

Analytical thinking

Attention to detail

Education

Bachelor’s degree

Paralegal studies program

Tools

Standard office tools

Job description

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This position is open in NY, DC, Boston, Chicago SF, and LA. Candidate must be based in one of these locations and follow a hybrid schedule—3 days in-office, 2 days remote.

KEY RESPONSIBILITIES

Trademark-Related Functions:

• Assist with preparation and submission of both U.S. and international trademark filings (including applications, use declarations, extensions, amendments, etc.).
• Draft correspondence with both clients and international counsel.
• Conduct preliminary trademark clearance checks.
• Review government correspondence (e.g., office actions) and summarize key points for legal staff.
• Perform internal trademark research and/or review third-party search results; compile findings.
• Prepare instruction documents for new filings.
• Coordinate deadline tracking with docketing teams.
• Provide clients with updates, status charts, and timelines.
• Organize and create agendas for regular client meetings or calls.
• Evaluate and identify viable usage specimens for filings.
• Support trademark litigation or disputes and Board proceedings (e.g., TTAB matters) through document handling, research, and case tracking.
• Exposure to copyright work is preferred or willingness to gain experience.

General Legal Support:

• Draft and review legal materials under attorney or senior paralegal oversight.
• Help coordinate legal processes and facilitate communication.
• Prepare client-ready drafts of communications or legal summaries.
• Collect, review, and synthesize case facts and legal concepts.
• Attend meetings, hearings, or proceedings as a support representative.
• Offer project coordination support and help manage case timelines.
• Assist in supervising junior team members on specific assignments.
• Maintain any required licenses (e.g., notary) based on local law.
• Follow directives given by supervising attorneys or senior paralegals.

ADDITIONAL EXPECTATIONS

• Maintain accurate records of all time spent across various categories (client-related, firm-related, admin).
• Meet deadlines for entering hours and submitting time records.
• Annually meet or exceed a minimum threshold of creditable and billable hours.
• Cap any approved pro bono or internal representation time to a firm-set annual maximum.
• Maintain scheduling flexibility to handle time-sensitive matters or high-demand periods.
• Communicate planned absences or schedule changes promptly to relevant supervisors.
• Report any non-client work promptly to the team manager.
• Limit overtime for tasks that are not billable.
• Proactively inform supervisors when bandwidth becomes available.
• Take full ownership of tasks and ensure all deliverables meet professional standards.
• Uphold ethics and professionalism as outlined by national paralegal standards.
• Engage in ongoing legal education or professional development.

QUALIFICATIONS

Key Attributes:

• Strong written and verbal communication skills.
• Knowledge of legal procedures and relevant practice area workflows.
• A collaborative mindset and client-focused approach.
• High attention to detail and accuracy.
• Strong ability to manage time and meet competing deadlines.
• Analytical thinking and a solutions-oriented mindset.
• Capacity to handle sensitive information with discretion.
• Proficiency with standard office tools and practice-specific platforms.

Education & Experience:

Senior-Level Requirements:

• Bachelor’s degree or completion of an accredited paralegal studies program.
• At least 7 years of relevant paralegal experience in a legal setting.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services and Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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