Trademark Paralegal

Caldwell; Los Angeles (CA); On-site; USD 76,000 - 104,000; Full time

Job summary

Caldwell is seeking an experienced Trademark Paralegal to support a fast-growing trademark practice with a substantial U.S. and international portfolio, including copyright matters. You will work directly with attorneys and foreign counsel, managing filings, deadlines, and client communications.

The role emphasizes detailed docketing, proactive matter progression, and involvement in Madrid Protocol activities and TTAB proceedings. Preference for Los Angeles or Boston residence.

Qualifications

• 5+ years of trademark paralegal experience in law firms or in-house legal teams.
• Experience handling U.S. trademark prosecution and international portfolios, including copyright matters.
• Paralegal certificate from ABA-approved program; bachelor’s degree preferred.

Responsibilities

• Prepare and file trademark applications and related filings (e.g., Statements of Use, Extensions, Amendments).
• Manage docket, deadlines, and compliance requirements for portfolios.
• Coordinate with attorneys and foreign counsel; support Madrid Protocol filings and international steps.
• Assist with TTAB proceedings and litigation, including filings and pleadings management.

Skills

Trademark prosecution

Docketing

Client communications

TTAB proceedings

Education

ABA-approved paralegal certificate

Bachelor’s degree preferred

Tools

Anaqua PATTSY-Wave

Job description

Location: Los Angeles (preferred) or Boston

Worksite: In office, onsite

Caldwell is an innovative and internationally recognized law firm with offices in Boston, Los Angeles, London, and Tokyo. We are global law firm built for founders, high-growth companies, and industry leaders. The firm advises on corporate transactions, venture financing, M&A, litigation, and intellectual property, combining sophisticated legal counsel with strategic business insight.

We are seeking an experienced Trademark Paralegal to support a fast-growing, sophisticated trademark practice with a significant U.S. and international portfolio and copyright matters. This role is ideal for a detail-oriented, proactive paralegal who is comfortable managing large portfolios, working directly with attorneys and foreign counsel, and handling substantive trademark prosecution tasks.

Key Responsibilities:

• Prepare and file trademark applications and related filings, including Statements of Use, extensions of time, Amendments to Allege Use, and Sections 8 & 15 declarations.
• Docket, monitor, and manage trademark deadlines and compliance requirements.
• Serve as a primary point of contact for routine client communications, including status updates, deadline reminders, and administrative follow-up.
• Provide day-to-day prosecution support to attorneys, including tracking open items, maintaining organized records, and ensuring matters progress efficiently.
• Assist with Madrid Protocol applications and international filings; manage communications with foreign associates and coordinate instructions regarding filings, deadlines, and local procedural requirements.
• Support attorneys in TTAB proceedings and trademark litigation, including drafting and filing documents and maintaining pleadings files and docket.

Qualifications:

• 5+ years of experience as a trademark paralegal in a law firm or in-house legal department, with substantial experience handling U.S. trademark prosecution and international trademark portfolios, and copyright matters.
• Paralegal certificate from an ABA-approved program; bachelor’s degree preferred.
• Knowledge of U.S. and international trademark rules and procedures; familiarity with TTAB proceedings and related filings.
• Strong docketing and deadline-management skills (experience with Anaqua PATTSY-Wave strongly preferred).
• Highly organized and detail-oriented, with the ability to independently manage a high volume of matters.
• Strong written communication skills, including experience drafting polished, client-facing correspondence and communications with foreign counsel.

The expected salary range is $76k to $104k. Compensation offered will be dependent on a variety of attributes including, but not limited to, years of relevant experience, qualifications, skills and expertise, and office location.