Trademark Legal Assistant

RecruitPod Global; Alexandria (VA); On-site; USD 66,240 - 82,800; Full time

Job summary

A legal services firm located in Virginia is seeking a dedicated Trademark Legal Assistant to assist attorneys in trademark prosecution and portfolio management. The ideal candidate will have at least two years of trademark filing experience, proficiency in Microsoft Office, and be fluent in Japanese. This full-time position entails managing deadlines, preparing legal documents, and ensuring accuracy in legal communications. Salary ranges from $66,240 to $82,800 per year.

Qualifications

• Minimum two years of trademark preparation and filing experience.
• Familiarity with USPTO and TTAB processes is a must.
• Solid work history and willingness to perform entry-level functions.

Responsibilities

• Prepare and file USPTO and TTAB documents.
• Manage deadlines for trademark matters.
• Review and reconcile client and vendor bills.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Japanese reading and writing

Tools

Microsoft Office Suite

Anaqua (AQX)

Job description

The Trademark Legal Assistant assists trademark attorneys in the preparation of trademark prosecution, monitoring and maintenance of domestic and worldwide portfolios. Performs legal research, compiles data from diverse sources, and may be responsible for document organization and retrieval. The role requires keen attention to detail, excellent organization, prioritisation, communication skills and the ability to anticipate needs and solve problems. It reports to the Trademark Attorneys Manager and may support other practice areas as necessary.

Responsibilities

• Prepare and file USPTO and TTAB documents, including pleadings, correspondence and prosecution filings.
• Manage deadlines for domestic and international trademark matters, ensuring timely execution and follow‑up.
• Review and reconcile client and vendor bills for accuracy and compliance with firm/client guidelines.
• Assist with document productions, coordinating attorney review and working with vendors.
• Perform additional duties as assigned.

Qualifications

• Minimum two years of trademark preparation and filing experience.
• Experience with Microsoft Office Suite and understanding of USPTO and TTAB processes.
• Proficiency in Microsoft Office products (Word, Excel, Outlook, Teams).
• Familiarity with Anaqua (AQX) is a plus.
• Japanese reading and writing skills are required.
• Outstanding attention to detail, excellent spelling, grammar and proofreading skills.
• Excellent listening and comprehension skills.
• Strong organisational skills and self‑starter.
• Willingness to perform entry‑level functions and handle higher‑level projects.
• Solid work history.
• Exceptional communication skills for interacting with attorneys and clients.

Employment Details

• Seniority Level: Associate
• Employment Type: Full‑time
• Job Function: Legal
• Location: Washington, DC
• Salary: $66,240.00 – $82,800.00 per year