Trade Support Administrator

Tp Icap; Louisville (KY); On-site; USD 32,000 - 46,000; Full time

Job summary

TP ICAP in Louisville, KY is seeking a detail-oriented administrator to support daily operations and customer service for commodity and financial trades. You will input trades into ICAPture systems, ensure accuracy, handle phone calls, emails, and provide general broker support while maintaining deal tickets and inventory records.

The role emphasizes multi-tasking under pressure, clear communication with internal stakeholders, and strict adherence to policies and trading standards.

Qualifications

• Experience in administrative roles with data entry and customer service.
• Ability to manage multiple urgent tasks while maintaining accuracy.
• Strong verbal and written communication with internal teams and brokers.
• Proficient in Windows, Microsoft Office (Word, Excel) and quick to learn new systems.

Responsibilities

• Administrative Data entry Input all commodity trades into ICAPture and various exchanges.
• Ensure accuracy and timely input of trades
• Revise and resend trades
• Answer and direct phone calls
• Respond to Email inquiries
• Provide general support to brokers
• Maintain deal tickets for brokers
• Maintain supply inventory
• Customer Service
• Coordinate all phone calls regarding trade confirmations to include error and changes requested by counterparties or brokers.
• Provide daily email reports with customer's corresponding back office personnel
• Contribute to team effort by accomplishing related results as needed
• Identify and assess customers’ needs to achieve satisfaction
• Resolve customer issues via phone or email
• Open and maintain customer accounts by recording account information
• Add/delete clients
• Ensure accuracy of addresses, phone numbers, fees etc.
• Notify brokers of fee change information

Skills

Administrative support

Multi-tasking

Communication skills

Attention to detail

Customer service

Time management

Tools

Windows OS

Microsoft Office

Excel

Job description

Group Overview

Group Overview The TP ICAP Group is a world leading provider of market infrastructure. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform. Founded in London in 1866, the Group operates from more than 60 offices in 27 countries. We are 5,200 people strong. We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.

Role Overview

Responsible for daily operational and support system to include but not limited to administrative and customer service duties.

Role Responsibilities

• Administrative Data entry Input all commodity trades into ICAPture and various exchanges.
• Ensure accuracy and timely input of trades
• Revise and resend trades
• Answer and direct phone calls
• Respond to Email inquiries
• Provide general support to brokers
• Maintain deal tickets for brokers
• Maintain supply inventory
• Customer Service
• Coordinate all phone calls regarding trade confirmations to include error and changes requested by counterparties or brokers.
• Provide daily email reports with customer's corresponding back office personnel
• Contribute to team effort by accomplishing related results as needed
• Identify and assess customers’ needs to achieve satisfaction
• Resolve customer issues via phone or email
• Open and maintain customer accounts by recording account information
• Add/delete clients
• Ensure accuracy of addresses, phone numbers, fees etc.
• Notify brokers of fee change information

Culture & Conduct Responsibilities

Responsibility for ensuring that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility. It is your responsibility to ensure compliance with operational risk requirements (e.g. cultural behaviours, security policies and regulatory requirements) It is expected that you complete any mandatory training by the required deadlines. Act with integrity and due skill, care and diligence in carrying out your duties.

Experience / Competencies

• Essential Ability to manage multiple urgent tasks simultaneously while maintaining accuracy under pressure.
• Strong verbal and written skills for professional interactions with teams and internal stakeholders
• Proven track record of punctuality and consistent performance in a high-stakes, time-sensitive environment.
• Proven customer support experience
• Good computer skills (Windows, Microsoft Office, Excel)
• Strong phone contact handling skills and active listening
• Ability to multi-task, prioritize and manage time effectively
• Ensuring compliance with control policies and trading standards
• Excellent communication skills and positive attitude
• Attention to detail and problem-solving skills

Desired

• High attention to detail when inputting sensitive numerical or financial information into digital systems.
• Experience de-escalating issues and solving problems quickly to ensure client satisfaction.
• Familiarity with Excel and Outlook for day-to-day scheduling and basic recordkeeping.

Job Band & Level

Professional 5 #LI-Hybrid #LI-ASO

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.

Location

USA - 9931 Corporate Campus Drive - Louisville, KY Connecting clients, communities and colleagues for sustainable growth TP ICAP connects people, platforms, ideas, and insight across the world’s financial, energy and commodities markets. As a global leader in market infrastructure and data-led solutions, we enhance market access, increase efficiencies, and unlock possibilities.

Work with us Joining TP ICAP puts you at the heart of markets that matter. You’ll have the freedom to innovate and act on your initiative. We’ll train you and build your abilities in your specialist area, so that you can become an expert in your field. And all within a connected network that’s there to set you up for success.

More about us TP ICAP Group is a collection of premium brands each with a distinct, client-focused offering. Underpinning and connecting these client-facing brands is the financial security, operational strength and know-how we have as a Group. Connections are at the heart of what we do. We combine our people’s know-how with the latest technology to improve price discovery, trade execution and liquidity flow. Connections create strength. Through them, we help our clients to manage risk, realise investment strategies and expand the scope for growth. And connections act as a catalyst. Sparking richer solutions for our clients to break new ground, modernising markets for future performance, and creating dynamic careers for our people. Our capacity to connect builds trust, supports communities and gives us the power to anticipate and respond to change, whatever direction the world takes. It’s what makes TP ICAP a mainstay in the global markets, now and in the future. TP ICAP. We connect.