Trade Show Logistics Coordinator

Tyler Technologies, Inc.; Plano (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive benefits

Awards and accolades for workplace excellence

Job summary

A leading technology firm is seeking an ATrade Show Logistics Coordinator in Plano, Texas, to manage logistics for over 400 trade shows annually. This role involves shipping and receiving materials, maintaining inventory, and ensuring quality control of trade show booths. Ideal candidates will possess strong organizational and communication skills, an associate degree, and the ability to lift 50 pounds. Join a recognized great workplace and contribute to impactful outcomes.

Qualifications

• Ability to work in a fast-paced and deadline-driven environment with minimal supervision.
• Proficient in managing inventory counts and shipping processes.
• Must be meticulous with details and work well in a team.
• Excellent time management, organizational and communication skills.
• The ability to lift up to 50 pounds.
• Monitor and log multiple trade show booths and shipments; be meticulous with details; work with a team and maintain a positive attitude; keep marketing area clean and show ready.

Responsibilities

• Ship and receive trade show booths and promotional items.
• Perform quality assurance inspections of booths.
• Manage literature and promotional item inventory levels.
• Communicate status of booths with trade show specialists
• Perform quality assurance inspections of booths each time they return to ensure they are in good repair and arrange for repairs/cleaning as needed
• Repair items returned with slight or minimal damage
• Manage literature and promotional item inventory levels
• Manage and maintain an accurate inventory count – both physically and electronically in the trade show management software, including quarterly reconciliation and reports
• Become proficient in all shipping vendor procedures – FedEx, UPS, Freight Services, et al. – including international shipping procedures and paperwork
• Perform FedEx/UPS billing reconciliations
• Assist with monthly reporting in the trade show management software and maintaining inventory updates
• May be called upon to assist with other trade show tasks as they arise – including but not limited to digital lead management, other marketing requests for inventory shipments, and show research

Skills

Strong computer skills

Excellent time management

Organizational skills

Communication skills

Ability to lift up to 50 pounds

Communication skills

Teamwork

Ability to lift 50 pounds

Education

Associate degree or comparable work experience

Tools

Excel

Microsoft Word

Job description

Overview

ATrade Show Logistics Coordinator will be responsible for ensuring that the appropriate tradeshow booths, promotional items and literature arrive on time and intact at approximately 400+ shows throughout the year. The role contributes to the successful execution of the trade show program and serves as the subject matter expert in all things trade show related to logistics. As the primary means of face-to-face engagement with prospects and customers, these elements are vital to the success of the trade show investment.

Responsibilities

• Ship and receive trade show booths, promotional items and literature to and from trade shows based on direction from trade show specialists
• Create shipping and return labels
• Arrange show-to-show shipments if necessary
• Communicate status of booths with trade show specialists
• Perform quality assurance inspections of booths each time they return to ensure they are in good repair and arrange for repairs/cleaning as needed
• Repair items returned with slight or minimal damage
• Manage literature and promotional item inventory levels
• Manage and maintain an accurate inventory count – both physically and electronically in the trade show management software, including quarterly reconciliation and reports
• Become proficient in all shipping vendor procedures – FedEx, UPS, Freight Services, et al. – including international shipping procedures and paperwork
• Perform FedEx/UPS billing reconciliations
• Assist with monthly reporting in the trade show management software and maintaining inventory updates
• May be called upon to assist with other trade show tasks as they arise – including but not limited to digital lead management, other marketing requests for inventory shipments, and show research

Qualifications

• Associate degree or comparable work experience in an office environment
• Strong computer skills required: typing, data entry, basic Excel and Microsoft Word
• Ability to work in a fast-paced and deadline-driven environment with minimal supervision
• Excellent time management, organizational and communication skills
• The ability to lift up to 50 pounds
• The ideal candidate will be able to: monitor and log multiple trade show booths and shipments; be meticulous with details; work with a team of individuals and maintain a positive attitude; keep marketing caged area clean and show ready

As a part of Tyler’s corporate staff, you will make an impact on outcomes that affect various areas of the company. Your work will ultimately support our team members, clients, stakeholders, and the public sector.

Tyler is subject to regulations, guidelines, and/or client requirements relating to the qualifications of Tyler personnel performing certain client work. Because of the nature of this position, it is a requirement that the candidate can successfully pass a federal background check at the time an offer is extended and over the course of employment with Tyler.

Location

Plano, Texas

Travel

10-25%

Great Place to Work & Grow Your Career

Come join us as we transform the public sector! Our mission, vision, and values guide everything we do. We’re frequently recognized as a great workplace locally and nationally. See our many awards and accolades.

Taking Care of You & Your Family

Your health and well-being are important to us. We invest in our team members by offering competitive benefits to support their health and financial wellness.

Tyler is subject to regulations, guidelines, and/or client requirements relating to the qualifications of Tyler personnel performing certain client work. Because of the nature of this position, it is a requirement that the candidate can successfully pass a federal background check at the time an offer is extended and over the course of employment with Tyler.

Equal Opportunity Employer: Tyler Technologies is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, protected veteran status, or any other status protected under local, state, or federal laws. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request by emailing [e-mail] or by calling 800.646.2633 ext. 791008.