Trade Show Coordinator

Jobtailor; Fort Worth (TX); On-site; USD 65,000 - 100,000; Full time

Job summary

Jobtailor in Fort Worth, TX is seeking a seasoned Trade Show & Events Manager to own end-to-end execution from planning to on-site operations. You will coordinate objectives, staffing, budgets, and vendor requirements to deliver brand-aligned experiences.

You will lead booth setup, logistics, timelines, and post-event reconciliation, while partnering with internal teams and CRM to capture insights and drive cost efficiencies.

Qualifications

• Bachelor’s degree or equivalent experience in Marketing/Events.
• 3–5 years of progressive experience managing corporate trade shows from planning to post-event reconciliation.
• Ability to juggle multiple events, timelines, vendors, budgets, and priorities.
• Experience budgeting and monitoring expenditures for cost efficiencies.
• Proficiency with Microsoft Office.

Responsibilities

• Own day-to-day operations and oversee trade show programs from planning to on-site execution.
• Lead planning, coordination, staffing, and event objectives across stakeholders.
• Manage booth selection, sponsorships, registrations, budgets, and vendor needs.
• Coordinate exhibit logistics, including installation and dismantling.
• Provide post-event reconciliation, reporting, and CRM data capture.

Skills

Event Management

Budget Development

Onsite Event Operations

Stakeholder Coordination

Microsoft Office Proficiency

Education

Bachelor’s degree or equivalent experience

Tools

Event Management Platforms

Project Management Tools

CRM Management

Job description

• Own day-to-day operational execution while supporting the Trade Show Lead’s overall program direction
• Lead trade show planning and coordination, aligning stakeholders on event objectives, staffing, responsibilities, and execution
• Manage booth selection, sponsorships, registrations, accommodations, budgets, timelines, and vendor requirements
• Coordinate exhibit logistics, including booth configuration, graphics, promotional materials, shipping, storage, freight, and installation/dismantling
• Develop and communicate event details, schedules, and logistics to attending staff
• Monitor deadlines and future opportunities to maximize visibility, control costs, and support successful event execution
• Lead onsite event operations, coordinating staff, vendors, booth setup, logistics, and issue resolution
• Oversee exhibit installation and dismantling to ensure an efficient, professional, and brand-consistent presence
• Provide onsite support for trade shows, conferences, meetings, and client events as needed
• Manage post-event financial reconciliation, reporting, inventory, storage, and shipment of exhibit assets
• Partner with internal teams to capture relevant event and business development information in Parkhill’s CRM
• Evaluate event performance, stakeholder feedback, and expenditures to identify opportunities for continuous improvement and cost efficiency

Requirements

• Bachelor’s degree in Marketing, Communications, Event Management, or related field, or equivalent experience
• 3–5 years of progressive experience managing corporate trade shows and events from planning through onsite execution and post-event reconciliation
• Ability to manage multiple concurrent events, complex timelines, vendors, stakeholders, budgets, and competing priorities
• Experience developing budgets, monitoring expenditures, and identifying cost efficiencies
• Proficiency in Microsoft Office
• Experience with project management and event management platforms preferred
• Strong organizational skills and attention to detail
• Ability to balance strategic objectives with operational execution
• Service-minded and adaptable
• Ability to work effectively with internal teams, external vendors, and event participants
• Ability to travel as needed for meetings, events, and trade shows, including occasional evenings and weekends

Core Competencies

Demonstrates expertise in managing corporate trade shows and events, including planning, execution, and post-event reconciliation. Proficient in budget management, stakeholder coordination, and logistics to ensure successful event outcomes.

Highest-signal resume keywords

• Event Management
• Budget Development
• Onsite Event Operations
• Stakeholder Coordination
• Microsoft Office Proficiency

ATS Optimization Keywords

Hard Skills

• Event Planning
• Budget Monitoring
• Logistics Coordination
• Vendor Management
• Exhibit Installation
• Post-Event Reconciliation
• Project Management
• CRM Management
• Timeline Management
• Promotional Material Development

Soft Skills

• Organizational Skills
• Attention to Detail
• Service-Minded
• Adaptability
• Effective Communication

Industry Keywords

• Trade Show Management
• Corporate Events
• Stakeholder Engagement
• Cost Efficiency
• Event Performance Evaluation

Tools & Technologies

• Event Management Platforms
• Project Management Tools
• Microsoft Office