Business Development – Events Assistant

Jobtailor; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor in San Francisco is seeking an experienced events planner to orchestrate marketing events from planning through post-event follow-up. You will manage in-person, virtual, and hybrid formats, coordinate venues, catering, transportation, vendors, and materials, and oversee attendee registration and communications.

The role requires a Bachelor’s degree in marketing, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in marketing or related field preferred.
• Highly organized and detail oriented with strong time-management skills.
• Exceptional written and verbal communication abilities.
• Excellent interpersonal skills and customer service.

Responsibilities

• Plan and execute marketing event logistics.
• Coordinate in-person, virtual, and hybrid events from planning through post-event follow-up.
• Research venues and coordinate catering, transportation, vendors, venues, suppliers, and event materials.
• Manage attendee registration, RSVP tracking, guest communications, and event confirmations.
• Prepare event timelines, checklists, and project trackers.
• Create and distribute event invitations and attendee communications.
• Support on-site event operations, including registration, setup, vendor management, and attendee assistance.
• Update collateral and ensure data accuracy across mailing lists and experience records.
• Develop audience segmentation and email list building strategies; support email reporting and best practices.

Skills

Event planning

Project management

Communication

Customer service

Time management

Team collaboration

Problem solving

Education

Bachelor's degree in marketing

Tools

Microsoft Office Suite

Job description

• Plan and execute marketing event logistics
• Coordinate in-person, virtual, and hybrid events from planning through post-event follow-up
• Research venues and coordinate catering, transportation, vendors, venues, suppliers, and event materials
• Manage attendee registration, RSVP tracking, guest communications, and event confirmations
• Prepare event timelines, checklists, and project trackers
• Create and distribute event invitations, promotional materials, and attendee communications
• Support on-site event operations, including registration, setup, vendor management, and attendee assistance
• Write or work on pitches and RFPs
• Update collateral
• Ensure mailing lists, experience records, and other data projects are handled effectively and efficiently
• Develop audience segmentation and target strategies for email list building and optimization
• Support email reporting, user training, email policies, and best practices
• Complete directory submissions and other departmental projects
• Assist with department-wide tasks as assigned

Requirements

• Bachelor's degree in marketing or a related field preferred
• Demonstrated initiative; highly organized and detail oriented
• Strong interpersonal and time-management skills
• Exceptional written and verbal communication skills
• Strong proficiency in Microsoft Office Suite
• Exemplary customer service and collaboration skills; ability to work well within a team
• Initiative, independent thinking, and creative problem-solving ability
• Willingness to learn
• Ability to work independently while maintaining high efficiency
• Capability to handle multiple tasks with competing deadlines and complete projects
• Flexibility to work the schedule required for event responsibilities
• Ability to walk, bend, kneel, stand, and/or sit for extended periods

Core Competencies

Demonstrates strong organizational and project management capabilities in planning and executing marketing events, with a focus on logistics, attendee engagement, and effective communication. Proficient in utilizing Microsoft Office Suite for event coordination and reporting.

Highest-signal resume keywords

• Event Logistics Management
• Attendee Registration Coordination
• Microsoft Office Suite Proficiency
• Written And Verbal Communication
• Customer Service Excellence

ATS Optimization Keywords

Hard Skills

• Event Planning
• Project Tracking
• Audience Segmentation
• Email List Building
• Vendor Management
• RFP Writing
• Data Management
• Promotional Material Creation
• RSVP Tracking
• Event Timeline Preparation

Soft Skills

• Highly Organized
• Detail Oriented
• Strong Interpersonal Skills
• Time Management
• Creative Problem Solving

Certifications & Qualifications

• Bachelor's Degree In Marketing

Industry Keywords

• Event Coordination
• In-Person Events
• Virtual Events
• Hybrid Events
• On-Site Event Operations
• Guest Communications
• Email Reporting
• Collaboration Skills
• Flexibility
• Initiative