Trade Operations Lead - Specialty Finance

CFA Institute; New York (NY); Hybrid; USD 110,000 - 130,000; Full time

Job summary

CFA Institute in New York City is seeking a Specialty Finance Trade Administrator to manage the end-to-end trade lifecycle for structured private credit and whole loan portfolios. You will coordinate among Portfolio Managers, Traders, Operations, Compliance, and external counterparties to ensure accurate system reflections of trading activity.

The role requires strong OMS/EMS experience, advanced Excel skills, and a proven ability to work across diverse stakeholders in a fast-paced,

Qualifications

• Bachelor's degree in Finance, Accounting, or Economics majors preferred.
• 4-7+ years of experience in trade administration, middle office, or fund operations, ideally supporting an investment desk.
• Experience with coordinating complex private deal closes, including documentation tracking and interpretation, funding/wire coordination, and post-close lifecycle event processing.
• Strong OMS/EMS proficiency and trade lifecycle knowledge across multiple asset classes.
• Advanced Excel skills; comfort working with large datasets and building controls/reconciliations.
• Experience with agent bank / loan administration platforms.
• Excellent communication skills with a proven ability to coordinate effectively across wide range of stakeholders.

Responsibilities

• Support trading account and security master set-up activities.
• Validate completeness and accuracy of transaction booking across trading, operations, and finance-including public securities, private deal closings and post-close lifecycle events.
• Coordinate trade administration activities for whole loan acquisitions, including loan onboarding, data validation, trade capture, allocation, funding coordination, documentation review, and settlement with originator platforms and internal stakeholders.
• Engage with deal team on private asset transactions approaching close: capture deal economics, confirm system set-up, and ensure booking is complete and accurate
• Coordinate with brokers (public) and agent banks/counterparties (private) on execution details, corrections, and documentation requirements.
• Reconcile trade capture between OMS/EMS, broker confirms, matching platforms, and accounting books; ensure prompt correction of discrepancies.
• Escalate fails risk and aged exceptions; coordinate remediation plans with internal and external counterparties.

Skills

OMS/EMS proficiency

Advanced Excel

Data analysis

Stakeholder coordination

Attention to detail

Time management

Education

Bachelor's degree in Finance/Accounting/Economics

Tools

Aladdin

Bloomberg

Arcesium

Snowflake/SQL

Job description

CFA Institute in New York City is seeking a Specialty Finance Trade Administrator to manage the end-to-end trade lifecycle for structured private credit and whole loan portfolios. You will coordinate among Portfolio Managers, Traders, Operations, Compliance, and external counterparties to ensure accurate system reflections of trading activity.

The role requires strong OMS/EMS experience, advanced Excel skills, and a proven ability to work across diverse stakeholders in a fast-paced,