TRACK Clerk

Zachry Group; Sweeny (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Zachry Group in Texas is seeking a detail-oriented administrative assistant to perform clerical duties, manage documents, and support construction operations. You will handle written, verbal, and electronic requests, maintain filing systems, and prepare letters and memorandums per approved requests.

The role requires excellent communication, proficiency with Microsoft Office (Excel, Access, Word, Outlook), strong organizational skills, and the ability to multitask in a deadline-driven

Qualifications

• Must have excellent communication skills.
• Must be computer proficient.
• Must be organized and have the ability to multitask.
• Must be able to quickly learn processed and adapt to changes quickly.
• Must be able to follow directions precisely as given.
• Willingness to cross train in different areas of Admin (AP, Billing, Payroll)

Responsibilities

• Will receive written, verbal, and electronic requests.
• Will receive both physical and electronic documents.
• Will create official business memorandums and letters.
• Will print and issues documents to approved requestors.
• Will use varies computer programs in receiving and tracking documents and will work with various types of printers in creating hard copies per requests.

Skills

Excellent communication

Multitasking

Organizational skills

Proofreading

Customer service orientation

Tools

Microsoft Excel

Microsoft Access

Microsoft Word

Microsoft Outlook

Job description

Job Description

The position will perform clerical responsibilities as required.

Qualification Highlights

• Must have excellent communication skills.


• Must be proficient in Microsoft programs: Excel, Access, Word and Outlook


• Preferred candidate will have previous experience in a clerical or administrative position.


• Daily TRACK entry and balancing


• Researches and verifies contractor employee schedules, worked hours, and tracks all customer billable hours


• Organizes and maintains files of records and correspondence of both a routine and confidential nature


• Must have a solid customer service orientation, accuracy, mathematical reasoning skills, good verbal and written communication skills


• Good work ethic and excellent organizational skills


• Ability to manage multiple tasks simultaneously, with shifting priorities in a dynamic, deadline-driven environment


• Ability to work with minimal supervision on most projects or tasks


• Strong interpersonal skills to influence and communicate effectively with all levels of personnel


• Demonstrate creative problem-solving skills


• Must be detail-oriented and have strong proof-reading skills


• Willingness to cross train in different areas of Admin (AP, Billing, Payroll)

Position Responsibilities

• Will receive written, verbal, and electronic requests.


• Will receive both physical and electronic documents.


• Will create official business memorandums and letters.


• Will print and issues documents to approved requestors.


• Will use varies computer programs in receiving and tracking documents and will work with various types of printers in creating hard copies per requests.

Required Qualifications

• Must have excellent communication skills.


• Must be computer proficient


• Must be organized and have the ability to multitask.


• Must be able to quickly learn processed and adapt to changes quickly.


• Must be able to follow directions precisely as given.


• Must be able to work varying hours as required to support construction operations.

Physical Requirements

• Employee will be required to adhere to large amounts of sitting and working on a computer.


• Will talk and hear to communicate.


• May be required to lift, carry and move up to 35lbs.

ZACHRY is dedicated to providing a Safe and Drug-Free work environment and is an Equal Opportunity Employer.